Panasonic KXTVA200 KXTVA200 User Guide - Page 32

External Message Delivery, Sending an External Delivery, Message, Specifying a Single Recipient

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Subscriber's Manual 4.3 External Message Delivery Sending an External Delivery Message You can send messages to outside parties and to PBX extension users who do not have their own VPS mailboxes. After you record your message, the VPS will dial the appropriate telephone numbers and/or extension numbers, and once the party on the other end answers the call, the VPS can play back your recorded message. You can specify message recipients by: a) Extension number b) Outside telephone number c) External Message Delivery List number (see 5.7 External Message Delivery Lists) Unlike recipients who have their own VPS mailboxes, you have no way of knowing who may answer the call when the VPS sends an External Delivery Message. To protect the privacy of your messages, you may assign a password that must be entered by the other party before your message is played back. You can set Auto Receipt so that you will receive notification once the recipient has played back your message. You can also send your message immediately or set a message delivery time. Finally, recipients of an External Delivery Message can reply to your message, and can even set urgent and private message status. Note • • This feature must be enabled for your mailbox by the System Administrator or System Manager. If you have any difficulties using this feature, consult your System Administrator. 1. Log in to your mailbox. • See 2.1 Logging in to Your Mailbox if necessary. 2. 6 2 1 3. Continue from "Specifying a Single Recipient" or "Specifying Multiple Recipients (External Message Delivery List)". Specifying a Single Recipient 1. 1 2. Enter the outside line access number needed for making outside calls. • To specify a PBX extension instead of an outside telephone number, enter the extension number, then continue from step 4. 3. Enter the outside party's telephone number (including area code if needed). • To insert a pause or special command in the middle of the telephone number, pause momentarily while entering the telephone number. The VPS will announce a list of available options, for example, "To insert a pause, press [5]. Press [4] to continue entering the telephone number.". 4. 2 to accept. 5. Enter a 4-digit password required for listening to the message. 32

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Subscriber’s Manual
32
4.3
External Message
Delivery
You can send messages to outside
parties and to PBX extension users who
do not have their own VPS mailboxes.
After you record your message, the VPS
will dial the appropriate telephone
numbers and/or extension numbers, and
once the party on the other end answers
the call, the VPS can play back your
recorded message. You can specify
message recipients by:
a)
Extension number
b)
Outside telephone number
c)
External Message Delivery List
number (see 5.7 External Message
Delivery Lists)
Unlike recipients who have their own VPS
mailboxes, you have no way of knowing
who may answer the call when the VPS
sends an External Delivery Message. To
protect the privacy of your messages, you
may assign a password that must be
entered by the other party before your
message is played back.
You can set Auto Receipt so that you will
receive notification once the recipient has
played back your message. You can also
send your message immediately or set a
message delivery time. Finally, recipients
of an External Delivery Message can
reply to your message, and can even set
urgent and private message status.
Note
•
This feature must be enabled for your
mailbox by the System Administrator
or System Manager.
•
If you have any difficulties using this
feature, consult your System
Administrator.
Sending an External Delivery
Message
1.
Log in to your mailbox.
•
See 2.1 Logging in to Your
Mailbox if necessary.
2.
3.
Continue from "Specifying a Single
Recipient" or "Specifying Multiple
Recipients (External Message
Delivery List)".
Specifying a Single Recipient
1.
2.
Enter the outside line access
number needed for making outside
calls.
•
To specify a PBX extension
instead of an outside telephone
number, enter the extension
number, then continue from
step 4.
3.
Enter the outside party's telephone
number (including area code if
needed).
•
To insert a pause or special
command in the middle of the
telephone number, pause
momentarily while entering the
telephone number. The VPS
will announce a list of available
options, for example, "To insert
a pause, press [5]. Press [4] to
continue entering the
telephone number.".
4.
to accept.
5.
Enter a 4-digit password required
for listening to the message.
6
2
1
1
2