Panasonic KXTVA200 KXTVA200 User Guide - Page 7

Introduction to the VPS - problem

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Subscriber's Manual Section 1 Introduction to the VPS 1.1 Introduction to the VPS The Panasonic Voice Processing System (VPS) is a powerful tool that will help you manage your voice communications and thereby increase your productivity. As a subscriber (the owner of a VPS mailbox), you can: a) Send a message to one or more people inside or outside your office. b) Transfer messages to other subscribers and add your own comments. c) Access your mailbox and listen to your messages, even when out of the office. d) Have the VPS call, beep, or e-mail you when someone leaves you a message. e) Be notified by the message waiting lamp on your extension when new messages have been recorded in your mailbox. f) Screen your calls. g) Create a set of options and functions exclusive to your mailbox (Personal Custom Service) that can be selected by your callers. h) And more... Before You Begin In order to use the VPS as a subscriber, you need to know the following information. The VPS System Manager can help you if you do not know this information. a) The extension number of the VPS that you should dial in order to access the VPS. b) Your mailbox number and extension number (In many cases these are the same number, but it is possible they are not). c) Your mailbox password (if set). d) The System Manager's telephone number. The System Manager is the person you should refer to when you have any problems with the VPS. Once you know this information, you are ready to use the VPS. Using the VPS There are two ways to use the VPS; you can be either a subscriber, or a caller. A subscriber is a VPS user who has his or her own mailbox. Subscribers can play back their own messages, leave messages for other subscribers, record a message that is then sent to multiple parties (including outside parties), record greeting messages, etc. In order to use the VPS as a subscriber, you must first "log in" to your mailbox. This usually involves dialing your mailbox number and entering your password. Once you have logged in, you can use "Subscriber Services"; Subscriber Services are all the features and functions you can access or perform as a subscriber. A caller can generally be thought of as an outside party. Callers can leave messages for VPS subscribers or use the VPS to be connected to specific extensions, but they do not log in to the VPS before using these features, and the number of features they can use is limited. 7

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Subscriber’s Manual
7
Section
1
Introduction to the VPS
1.1
Introduction to the
VPS
The Panasonic Voice Processing System
(VPS) is a powerful tool that will help you
manage your voice communications and
thereby increase your productivity. As a
subscriber (the owner of a VPS mailbox),
you can:
a)
Send a message to one or more
people inside or outside your office.
b)
Transfer messages to other
subscribers and add your own
comments.
c)
Access your mailbox and listen to
your messages, even when out of the
office.
d)
Have the VPS call, beep, or e-mail
you when someone leaves you a
message.
e)
Be notified by the message waiting
lamp on your extension when new
messages have been recorded in
your mailbox.
f)
Screen your calls.
g)
Create a set of options and functions
exclusive to your mailbox (Personal
Custom Service) that can be selected
by your callers.
h)
And more…
Before You Begin
In order to use the VPS as a subscriber,
you need to know the following
information. The VPS System Manager
can help you if you do not know this
information.
a)
The extension number of the VPS that
you should dial in order to access the
VPS.
b)
Your mailbox number and extension
number (In many cases these are the
same number, but it is possible they
are not).
c)
Your mailbox password (if set).
d)
The System Manager's telephone
number. The System Manager is the
person you should refer to when you
have any problems with the VPS.
Once you know this information, you are
ready to use the VPS.
Using the VPS
There are two ways to use the VPS; you
can be either a subscriber, or a caller.
A subscriber is a VPS user who has his or
her own mailbox. Subscribers can play
back their own messages, leave
messages for other subscribers, record a
message that is then sent to multiple
parties (including outside parties), record
greeting messages, etc. In order to use
the VPS as a subscriber, you must first
"log in" to your mailbox. This usually
involves dialing your mailbox number and
entering your password. Once you have
logged in, you can use "Subscriber
Services"; Subscriber Services are all the
features and functions you can access or
perform as a subscriber.
A caller can generally be thought of as an
outside party. Callers can leave
messages for VPS subscribers or use the
VPS to be connected to specific
extensions, but they do not log in to the
VPS before using these features, and the
number of features they can use is
limited.