Brother International IntelliFax-3550 Users Manual - English - Page 76

3550-US-5.0 REMOTE ACTIVATION RECEIVING FAXES AND OTHER CALLS Using the Activation Code When you are at the fax machine, you will probably answer incoming calls before your fax machine or answering machine is programmed to pick up. If you answer a call and no one seems to be on the line, assume it is a fax message. Do not hang up. You must activate your fax machine to take over the call first. (If you are holding the fax handset, just press the Start key and hang up.) If you are on an extension/external phone, press *51 and wait for your fax machine to respond before you hang up. After 3 seconds you will hear receiving tones (chirps) through the handset of the extension phone. Then hang up. You can repeat the code as many times as needed. Your fax machine will take over the call and print the fax message. If your caller wants to talk before sending the fax, you can have a conversation first and then activate your fax machine with the code. The Remote Activation Code also can be used by your callers. When you are using a TAD, your outgoing message (OGM) should end with the statement "to send a fax, press *51". (See the section on Connecting a Telephone Answering Device for more information.) Using the Deactivation Code When your fax machine is in F/T mode, sometimes it will answer a call that is not fax calling tones (a telephone call or manual fax). It will respond with a double ring (short, short) to alert you to take over. Because it has already answered the call, only the fax machine will ring, extension phones are no longer connected to the call. Pick up any phone on the line, except an external phone connected to the fax machine. To take over the call at the fax machine: Pick up the handset of the fax machine and talk to the caller as usual. If no one is there or someone is trying to send you a manual fax, press the Start key and replace the handset. Your fax machine will display RECEIVING and print the incoming fax message. To take over the call at an extension phone: Pickupthehandsetonanothertelephoneandpress #51 quickly during the silence between the double ring pattern. Whenthefaxmachinehearsthecodeitwillstopringingandletyou speak with the caller. If no one is on the line or someone is trying to send you a manual fax, send the call back to the fax machine (*51). Making the Remote Codes Easier to Use You can change the codes at any time. It may be easier for you and your callers to press the same key three times (Example: *** and ###). Although you can change the codes to any numbers you want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match any number you dial. If you try to dial a phone number that includes the Activation Code, your fax machine will go into receiving mode. Troubleshooting Sometimes other equipment on your phone line reserves a key that is in the Activation or Deactivation code. (Some answering machines reserve the "*" key.) If the code you use to retrieve messages from your answering machine causes the line to be disconnected, try changing the Remote Codes. Change *51 to ### and #51 to 999. The Remote Activation and Deactivation Codes may not work with some telephone systems or telephone sets. NOTE: Ifyouaccidentallypickupanextensionphonewhenafaxmessageisbeingreceived,you may disrupt the transmission or render some portions unreadable. 7-11