Brother International IntelliFax-3550 Users Manual - English - Page 79

3550-US-5.0 RECEIVING FAXES AND OTHER CALLS CONNECTING A TELEPHONE ANSWERING DEVICE (TAD) Flowchart of External TAD Reception Incoming Call The call is picked up by the external TAD. (Maximum 4 rings.) Ch. 7 Fax reception is automatically activated by fax tones. Auto dialed fax call The external TAD outgoing message begins. Manual dialed fax call The caller must press your Remote Activation Code to activate the fax machine. The fax message is received on paper. Hookup Voice call The caller leaves a voice message on the external TAD. The fax message is received on paper. The caller can also send a fax message. There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line. The TAD must be plugged into the back of the fax machine in the jack labeled EXT. Your fax machine can not work properly if you plug the TAD into a wall jack. Follow these steps: 1. Plug the telephone line cord from the wall jack into the back of the fax machine in the jack labeled LINE. 2. PlugthetelephonelinecordfromyourTADintothebackofthefaxmachineinthejacklabeled EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone line and not for telephone set.) 3. Put your fax machine in TAD mode by turning both the Fax and F/T lights on. 4. Set your TAD to 4 rings or less. (The fax machine's Ring Delay setting does not apply). 5. Turn the TAD's Answer mode to ON. 6. RecordtheOGM(outgoingmessage)onyourTADasexplainedbelow. Recording the TAD's Outgoing Message (OGM) The TAD's outgoing message is important because it must be set up to handle two kinds of fax receptions: automatic and manual. Timing is important. 1. Record5secondsofsilenceasthebeginningofyourmessage.(Yourfaxmachinewillbeable to hear the fax calling tones, of automatic fax transmissions, before they stop.) 2. Limityourspeakingto20seconds. 3. Endyour20secondmessagebygivingyourRemoteActivationCodeforpeoplesendingmanual faxes: "After the beep, leave a message or send a fax by pressing *51." NOTE: Donotassumethatmostcallerssendfaxesautomatically.Manypeopledonotrealize they are not sending fax tones when they lift the handset or press the Hook key. Also, some machines may not send fax tones. 7-14