Brother International IntelliFax-3550 Users Manual - English - Page 91

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3550-US-5.0 POLLING 9. POLLING FOR YOUR INFORMATION What Is Polling? Polling is the process of retrieving faxes from another fax machine. You may use your machine to "poll" other machines, or you may ask someone to poll your machine. The party who polls pays for the cost of the call. How Does It Work? First all parties set up their fax machines so that they can accommodate polling. Then one party leaves documents in the fax machine so that the other party can call and have the documents sent to them. Polling side Polled side Call Receive document When to Use Polling Use polling to control the cost of who pays for sending a fax. 1. If you want to pay for the cost of the call: Send faxes to other parties as you normally would, and if another party has documents to send you, ask if you can poll for them. 2. Ifyouwantotherstopayforthecostofthecall:Askthemtopollyourfaxmachine for documents they want, and have them fax any documents that you want. * There are some fax machines that will not respond to the this function. Helpful Hints Using Polling Effectively (Examples) Problem No. 1: You want another party to send you a long fax, but they do not want to pay for the call. Solution: Ask them to leave the document in their fax machine so you can poll for it. Problem No. 2: Salesrepresentativeshavedifficultysendingfaxestothehead office's fax machine because it is busy much of the time. Solution: Head office can poll the sales representatives' fax machines. Problem No. 3: Becauseofthetimeorlocation,itischeaperforsomeonetocall you than it is for you to make the call. Solution: Ask the other party to poll for the documents and offer to pay for the call at their lower rate. 9-1 Ch. 9

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9-1
POLLING
3550-US-5.0
Ch. 9
9. POLLING
FOR YOUR INFORMATION
What Is Polling?
Polling is the process of
retrieving
faxes from another fax machine. You may use
your machine to “poll” other machines, or you may ask someone to poll your machine.
The party who polls pays for the cost of the call.
How Does It Work?
First all parties set up their fax machines so that they can accommodate polling.
Then one party leaves documents in the fax machine so that the other party can call
and have the documents sent to them.
When to Use Polling
Use polling to control the cost of who pays for sending a fax.
1. If
you
want to pay for the cost of the call: Send faxes to other parties as you
normally would, and if another party has documents to send you, ask if you can
pollforthem.
2. Ifyouwant
others
to pay for the cost of the call: Ask them to poll your fax machine
for documents they want, and have them fax any documents that you want.
* There are some fax machines that will not respond to the this function.
HelpfulHints
Using Polling Effectively (Examples)
Problem No. 1
:
You want another party to send you a long fax, but they do not
want to pay for the call.
Solution:
Ask them to leave the document in their fax machine so you can
pollforit.
Problem No. 2
: Sales representatives have difficulty sending faxes to the head
office’s fax machine because it is busy much of the time.
Solution:
Head office can poll the sales representatives’ fax machines.
Problem No. 3
: Becauseofthetimeorlocation,itischeaperforsomeonetocall
you than it is for you to make the call.
Solution:
Ask the other party to poll for the documents and offer to pay for
thecallattheirlowerrate.
Call
Receive document
Polled side
Polling side