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HP 4215 HP Officejet 4200 series all-in-one - (English) User Guide - Page 59

receive a fax manually using the attached handset (hp officejet 4250 series only)

UPC - 829160155845

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use the fax features receive a fax manually using the attached handset (hp officejet 4250 series only) You can receive faxes manually by using the attached handset. Note: This section applies only to the HP Officejet 4250 Series models with attached handset. If you do not have an attached handset, see receive a fax manually from a phone on page 48 or receive a fax manually from the front panel on page 48. 1 Remove any originals from the automatic document feeder. 2 Set the Answer Mode to Tel so that the HP Officejet does not automatically answer incoming calls. Or, set the Rings to Answer setting to a high number to allow you to answer the incoming call before the HP Officejet. For information on setting the Answer Mode, see set the answer mode on page 44. For information on setting the number of Rings to Answer, see set the number of rings before answering on page 47. 3 To receive a fax manually from a phone, do one of the following: - If the HP Officejet rings, pick up the attached handset. If you hear fax tones from a sending fax machine, press Start Black or Start Color, and then press 2. - If you are currently on the phone with the sender using the attached handset, instruct them to press Start on their fax machine first. Once you hear fax tones from a sending fax machine, press Start Black or Start Color. 4 Wait until you hear the HP Officejet send answering fax tones, and then hang up the telephone. The HP Officejet receives the fax. poll to receive a fax Polling allows your HP Officejet to ask another fax machine to send a fax that it has in its queue. When you use the Poll to Receive feature, the HP Officejet calls the designated fax machine and requests the fax from it. The designated fax machine must be set for polling and have a fax ready to send. 1 Press Fax. Phone Number appears in the top line of the display. 2 Enter the fax number of the other fax machine. 3 Press Fax until How to Fax appears in the top line of the display. 4 Press ! until Poll to Receive appears in the top line of the display. 5 Press Start Black or Start Color. fax user guide 49

Section	Page
hp officejet overview	13
the hp officejet at a glance	14
front panel overview	15
menu overview	18
use the hp director software to do more with your hp officejet	18
open the hp director for Windows users	19
open the hp director for Macintosh users	20
load paper and load originals	25
open and close the hp officejet	25
open and close the paper tray	25
open and close the document feeder tray and document catcher	26
papers for printing and copying	27
recommended papers	27
papers to avoid	28
load paper	29
load full-size papers	29
load envelopes	30
load 4 by 6 inch (10 by 15 cm) photo paper with tear off tabs	30
load postcards, index, or Hagaki cards	32
load other types of paper in the paper tray	32
set the paper type	33
paper type settings for copying	33
set the paper type for copying	34
set the paper size	34
paper size setting for copying	34
paper size setting for receiving a fax	34
avoid jams	35
load originals	35
use the copy features	37
overview	37
use the copy features from the front panel	37
increase copy speed or quality	38
change default copy settings	38
copy a two-page black-and-white document	39
make multiple copies of the same original	40
copy a photo onto a full-size page	40
copy a legal-size document onto letter paper	42
copy a washed-out original	42
copy a document that has been faxed several times	43
enhance light areas of your copy	44
stop copying	44
use the scan features	45
scan an original	46
stop scanning	46
use the fax features	47
send a fax	48
enable fax confirmation	48
send a basic fax	49
send a color original or photo fax	49
send a fax using speed dials	50
send a fax using redial	51
schedule a fax	51
cancel a scheduled fax	52
send a fax from memory	52
send a fax using monitor dialing	53
send a fax manually from a telephone	53
set the answer mode	54
receive a fax	57
set the number of rings before answering	57
receive a fax manually from a phone	58
receive a fax manually from the front panel	58
receive a fax manually using the attached handset (hp officejet 4250 series only)	59
poll to receive a fax	59
use the attached handset (hp officejet 4250 series only)	60
answer incoming calls using the handset	60
make phone calls using the handset	60
receive faxes using the handset	61
send faxes using the handset	61
adjust the handset volume	61
set the fax header	61
enter text	62
enter a phone number	62
print reports	63
generate reports automatically	63
generate reports manually	64
set up speed dialing	65
create individual speed-dial entries	66
add group speed-dial entries	66
update speed-dial entries	67
delete speed-dial entries	67
change fax resolution and lighter/darker settings	68
change the fax resolution	68
change lighter/darker setting	69
set new defaults	69
set fax options	70
set the date and time	70
set the paper size for received faxes	71
set tone or pulse dialing	71
adjust the ring volume	71
adjust the phone line monitor volume	72
forward faxes to another number	72
edit or cancel fax forwarding	72
change the answer ring pattern (distinctive ringing)	73
redial a busy or unanswered number automatically	73
set automatic reduction for incoming faxes	74
use error correction mode	75
set the fax speed	75
use caller ID	76
block junk fax numbers	76
set backup fax reception	77
set the country and language	78
reprint the faxes in memory	78
stop faxing	78
print from your computer	81
print from a software application	81
Windows users	81
Macintosh users	82
set printing options	82
Windows users	82
Macintosh users	83
stop a print job	84
order supplies	85
order media	85
order print cartridges	85
order other supplies	85
maintain your hp officejet	87
clean the glass	87
clean the white strip	88
clean the exterior	89
work with print cartridges	89
check the ink levels	89
print a self-test report	90
handle the print cartridges	92
replace the print cartridges	92
use a photo print cartridge	95
use the print cartridge protector	95
align the print cartridges	96
clean the print cartridges	98
clean the print cartridge contacts	98
replace the telephone cord	99
restore factory defaults	100
set the scroll speed	100
set the prompt delay time	101
set the language and country/region	101
self-maintenance sounds	102
hp officejet 4200 series support	103
get support and other information from the Internet	103
hp customer support	103
call in North America during warranty	104
call elsewhere in the world	104
call in Australia post-warranty	106
prepare your hp officejet for shipment	106
warranty information	109
duration of limited warranty	109
warranty service	109
express service	109
warranty upgrades	109
returning your hp officejet for service	110
hewlett-packard limited global warranty statement	110
extent of limited warranty	110
limitations of warranty	111
limitations of liability	111
local law	111
technical information	113
paper specifications	113
paper-tray capacities	113
automatic document feeder paper capacity	114
paper sizes	114
print margin specifications	115
fax specifications	115
scan specifications	115
physical specifications	116
power specifications	116
environmental specifications	116
environmental product stewardship program	116
protecting the environment	116
ozone production	116
energy consumption	117
paper use	117
plastics	117
material safety data sheets	117
recycling program	118
hp inkjet supplies recycling program	118
regulatory notices	119
regulatory model identification number	119
notice to users of the U.S. telephone network: FCC requirements	119
FCC statement	120
note à l’attention des utilisateurs du réseau téléphonique Canadien/notice to users of the Canadian telephone network	120
note à l’attention des utilisateurs Canadien/notice to users in Canada	121
notice to users in the European Economic Area	122
notice to users of the German telephone network	122
geräuschemission	122
declaration of conformity (European Union)	122
notice to users in Korea (Officejet 4255 only)	123
declaration of conformity	124
declaration of conformity	125
fax setup	127
faxing from a DSL line	128
faxing with a PBX phone system or an ISDN line	129
how to tell if the following instructions apply to you	129
how to choose the right fax setup for your office	130
select your fax setup case from this table	131
case A: separate fax line (no voice calls received)	133
how your hp officejet will answer fax calls	133
case B: faxing with a distinctive ring service on the same line	134
how your hp officejet will answer fax calls	134
case C: shared voice/fax line	135
hp officejet 4210 series (with no handset)	135
hp officejet 4250 series (with handset)	136
case D: fax line shared with PC modem (no voice calls received)	136
how your hp officejet will answer fax calls	137
case E: shared voice/fax line with PC modem	138
hp officejet 4210 series (with no handset)	139
hp officejet 4250 series (with handset)	139
case F: shared voice/fax line with answering machine	140
how your hp officejet will answer fax calls	140
case G: shared voice/fax line with PC modem and answering machine	141
how your hp officejet will answer fax calls	142
case H: shared voice/fax line with voice mail	143
how to answer fax calls manually	143
case I: shared voice/fax line with PC modem and voice mail	144
how to answer fax calls manually	145
troubleshooting information	147
installation troubleshooting	147
software and hardware installation troubleshooting	147
fax setup troubleshooting	156

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user guide

use the fax features

fax

receive a fax manually using the attached handset (hp officejet 4250 series only)

You can receive faxes manually by using the attached handset.

Note:

This section applies only to the HP Officejet 4250 Series models with

attached handset. If you do not have an attached handset, see

receive a fax

manually from a phone

on page 48 or

receive a fax manually from the

front panel

on page 48.

Remove any originals from the automatic document feeder.

Set the

Answer Mode

Tel

so that the HP Officejet does not automatically

answer incoming calls. Or, set the

Rings to Answer

setting to a high

number to allow you to answer the incoming call before the HP Officejet.

For information on setting the Answer Mode, see

set the answer mode

page 44. For information on setting the number of Rings to Answer, see

set

the number of rings before answering

on page 47.

To receive a fax manually from a phone, do one of the following:

–

If the HP Officejet rings, pick up the attached handset. If you hear fax

tones from a sending fax machine, press

Start Black

Start Color

, and

then press

–

If you are currently on the phone with the sender using the attached

handset, instruct them to press Start on their fax machine first. Once

you hear fax tones from a sending fax machine, press

Start Black

Start Color

Wait until you hear the HP Officejet send answering fax tones, and then

hang up the telephone.

The HP Officejet receives the fax.

poll to receive a fax

Polling allows your HP Officejet to ask another fax machine to send a fax that it

has in its queue. When you use the Poll to Receive feature, the HP Officejet calls

the designated fax machine and requests the fax from it. The designated fax

machine must be set for polling and have a fax ready to send.

Press

Fax

Phone Number appears in the top line of the display.

Enter the fax number of the other fax machine.

Press

Fax

until

How to Fax

appears in the top line of the display.

Press

until

Poll to Receive

appears in the top line of the display.

Press

Start Black

Start Color