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HP 4215 HP Officejet 4200 series all-in-one - (English) User Guide - Page 65

set up speed dialing, Junk Fax Report

UPC - 829160155845

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use the fax features 2 Press ! to scroll through the following report types: - Automatic Reports Setup: prints automatic reports as described in generate reports automatically on page 53. - Last Transaction: prints details of the last fax transaction. - Fax Log: prints a log of the last 30 fax transactions. - Speed Dial List: prints a list of programmed speed-dial entries. - Self-Test Report: prints a report to assist you in diagnosing print and alignment problems. For more information, see print a self-test report on page 80. - Caller ID Report: prints a log of the last 30 Caller ID calls. The report prints the phone number, the date and time, and the name of the caller (if available). Note: Caller ID service is not available in all countries/regions. If Caller ID service is not supported in your country/region, this menu item will not appear in the Print Report menu. Further, a Caller ID service is dependent on country/region telephone system programming and may not be compatible with the HP Officejet internal programming. For information, see use caller ID on page 66. - Junk Fax Report: prints a report of the fax numbers you designated to block. For more information, see block junk fax numbers on page 66. 3 Press OK to select a report. set up speed dialing You can assign speed-dial entries to frequently used fax numbers. Use the onetouch speed dial buttons on the front panel to quickly send faxes. You can also press Speed Dial to scroll through and select from the list of speed-dial entries. The first 10 speed-dial entries are automatically saved to the 5 one-touch speed dial buttons on the front panel. When you create more than 5 speed-dial entries, 2 speed-dial entries will be assigned to a button. Press the one-touch speed dial button repeatedly to toggle between the numbers. For example, press the first one-touch button to toggle between speed-dial entries 1 and 6, press the second one-touch button to toggle between speed dial entries 2 and 7, and so on, through the fifth one-touch button. For information on using one-touch speed dial buttons, see send a fax using speed dials on page 40. We recommend that you use the HP Director to set up speed-dial settings; however, you can also use the front panel. You can quickly and easily set up speed-dial entries from your computer by using the HP Director. For more information, see the onscreen hp image zone help that came with your software. This section contains the following topics: • create individual speed-dial entries on page 56 • add group speed-dial entries on page 56 • update speed-dial entries on page 57 • delete speed-dial entries on page 57 fax user guide 55

Section	Page
hp officejet overview	13
the hp officejet at a glance	14
front panel overview	15
menu overview	18
use the hp director software to do more with your hp officejet	18
open the hp director for Windows users	19
open the hp director for Macintosh users	20
load paper and load originals	25
open and close the hp officejet	25
open and close the paper tray	25
open and close the document feeder tray and document catcher	26
papers for printing and copying	27
recommended papers	27
papers to avoid	28
load paper	29
load full-size papers	29
load envelopes	30
load 4 by 6 inch (10 by 15 cm) photo paper with tear off tabs	30
load postcards, index, or Hagaki cards	32
load other types of paper in the paper tray	32
set the paper type	33
paper type settings for copying	33
set the paper type for copying	34
set the paper size	34
paper size setting for copying	34
paper size setting for receiving a fax	34
avoid jams	35
load originals	35
use the copy features	37
overview	37
use the copy features from the front panel	37
increase copy speed or quality	38
change default copy settings	38
copy a two-page black-and-white document	39
make multiple copies of the same original	40
copy a photo onto a full-size page	40
copy a legal-size document onto letter paper	42
copy a washed-out original	42
copy a document that has been faxed several times	43
enhance light areas of your copy	44
stop copying	44
use the scan features	45
scan an original	46
stop scanning	46
use the fax features	47
send a fax	48
enable fax confirmation	48
send a basic fax	49
send a color original or photo fax	49
send a fax using speed dials	50
send a fax using redial	51
schedule a fax	51
cancel a scheduled fax	52
send a fax from memory	52
send a fax using monitor dialing	53
send a fax manually from a telephone	53
set the answer mode	54
receive a fax	57
set the number of rings before answering	57
receive a fax manually from a phone	58
receive a fax manually from the front panel	58
receive a fax manually using the attached handset (hp officejet 4250 series only)	59
poll to receive a fax	59
use the attached handset (hp officejet 4250 series only)	60
answer incoming calls using the handset	60
make phone calls using the handset	60
receive faxes using the handset	61
send faxes using the handset	61
adjust the handset volume	61
set the fax header	61
enter text	62
enter a phone number	62
print reports	63
generate reports automatically	63
generate reports manually	64
set up speed dialing	65
create individual speed-dial entries	66
add group speed-dial entries	66
update speed-dial entries	67
delete speed-dial entries	67
change fax resolution and lighter/darker settings	68
change the fax resolution	68
change lighter/darker setting	69
set new defaults	69
set fax options	70
set the date and time	70
set the paper size for received faxes	71
set tone or pulse dialing	71
adjust the ring volume	71
adjust the phone line monitor volume	72
forward faxes to another number	72
edit or cancel fax forwarding	72
change the answer ring pattern (distinctive ringing)	73
redial a busy or unanswered number automatically	73
set automatic reduction for incoming faxes	74
use error correction mode	75
set the fax speed	75
use caller ID	76
block junk fax numbers	76
set backup fax reception	77
set the country and language	78
reprint the faxes in memory	78
stop faxing	78
print from your computer	81
print from a software application	81
Windows users	81
Macintosh users	82
set printing options	82
Windows users	82
Macintosh users	83
stop a print job	84
order supplies	85
order media	85
order print cartridges	85
order other supplies	85
maintain your hp officejet	87
clean the glass	87
clean the white strip	88
clean the exterior	89
work with print cartridges	89
check the ink levels	89
print a self-test report	90
handle the print cartridges	92
replace the print cartridges	92
use a photo print cartridge	95
use the print cartridge protector	95
align the print cartridges	96
clean the print cartridges	98
clean the print cartridge contacts	98
replace the telephone cord	99
restore factory defaults	100
set the scroll speed	100
set the prompt delay time	101
set the language and country/region	101
self-maintenance sounds	102
hp officejet 4200 series support	103
get support and other information from the Internet	103
hp customer support	103
call in North America during warranty	104
call elsewhere in the world	104
call in Australia post-warranty	106
prepare your hp officejet for shipment	106
warranty information	109
duration of limited warranty	109
warranty service	109
express service	109
warranty upgrades	109
returning your hp officejet for service	110
hewlett-packard limited global warranty statement	110
extent of limited warranty	110
limitations of warranty	111
limitations of liability	111
local law	111
technical information	113
paper specifications	113
paper-tray capacities	113
automatic document feeder paper capacity	114
paper sizes	114
print margin specifications	115
fax specifications	115
scan specifications	115
physical specifications	116
power specifications	116
environmental specifications	116
environmental product stewardship program	116
protecting the environment	116
ozone production	116
energy consumption	117
paper use	117
plastics	117
material safety data sheets	117
recycling program	118
hp inkjet supplies recycling program	118
regulatory notices	119
regulatory model identification number	119
notice to users of the U.S. telephone network: FCC requirements	119
FCC statement	120
note à l’attention des utilisateurs du réseau téléphonique Canadien/notice to users of the Canadian telephone network	120
note à l’attention des utilisateurs Canadien/notice to users in Canada	121
notice to users in the European Economic Area	122
notice to users of the German telephone network	122
geräuschemission	122
declaration of conformity (European Union)	122
notice to users in Korea (Officejet 4255 only)	123
declaration of conformity	124
declaration of conformity	125
fax setup	127
faxing from a DSL line	128
faxing with a PBX phone system or an ISDN line	129
how to tell if the following instructions apply to you	129
how to choose the right fax setup for your office	130
select your fax setup case from this table	131
case A: separate fax line (no voice calls received)	133
how your hp officejet will answer fax calls	133
case B: faxing with a distinctive ring service on the same line	134
how your hp officejet will answer fax calls	134
case C: shared voice/fax line	135
hp officejet 4210 series (with no handset)	135
hp officejet 4250 series (with handset)	136
case D: fax line shared with PC modem (no voice calls received)	136
how your hp officejet will answer fax calls	137
case E: shared voice/fax line with PC modem	138
hp officejet 4210 series (with no handset)	139
hp officejet 4250 series (with handset)	139
case F: shared voice/fax line with answering machine	140
how your hp officejet will answer fax calls	140
case G: shared voice/fax line with PC modem and answering machine	141
how your hp officejet will answer fax calls	142
case H: shared voice/fax line with voice mail	143
how to answer fax calls manually	143
case I: shared voice/fax line with PC modem and voice mail	144
how to answer fax calls manually	145
troubleshooting information	147
installation troubleshooting	147
software and hardware installation troubleshooting	147
fax setup troubleshooting	156

Match case Limit results 1 per page

user guide

use the fax features

fax

Press

to scroll through the following report types:

–

Automatic Reports Setup

: prints automatic reports as described in

generate reports automatically

on page 53.

–

Last Transaction

: prints details of the last fax transaction.

–

Fax Log

: prints a log of the last 30 fax transactions.

–

Speed Dial List

: prints a list of programmed speed-dial entries.

–

Self-Test Report

: prints a report to assist you in diagnosing print and

alignment problems. For more information, see

print a self-test report

on page 80.

–

Caller ID Report

: prints a log of the last 30 Caller ID calls. The report

prints the phone number, the date and time, and the name of the caller

(if available).

Note:

Caller ID service is not available in all countries/regions. If Caller ID

service is not supported in your country/region, this menu item will not

appear in the Print Report menu. Further, a Caller ID service is dependent

on country/region telephone system programming and may not be

compatible with the HP Officejet internal programming. For information, see

use caller ID

on page 66.

–

Junk Fax Report

: prints a report of the fax numbers you designated to

block. For more information, see

block junk fax numbers

on page 66.

Press

to select a report.

set up speed dialing

You can assign speed-dial entries to frequently used fax numbers. Use the one-

touch speed dial buttons on the front panel to quickly send faxes. You can also

press Speed Dial to scroll through and select from the list of speed-dial entries.

The first 10 speed-dial entries are automatically saved to the 5 one-touch speed

dial buttons on the front panel. When you create more than 5 speed-dial entries,

2 speed-dial entries will be assigned to a button. Press the one-touch speed dial

button repeatedly to toggle between the numbers. For example, press the first

one-touch button to toggle between speed-dial entries 1 and 6, press the second

one-touch button to toggle between speed dial entries 2 and 7, and so on,

through the fifth one-touch button. For information on using one-touch speed dial

buttons, see

send a fax using speed dials

on page 40.

We recommend that you use the HP Director to set up speed-dial settings;

however, you can also use the front panel.

This section contains the following topics:

•

create individual speed-dial entries

on page 56

•

add group speed-dial entries

on page 56

•

update speed-dial entries

on page 57

•

delete speed-dial entries

on page 57

You can quickly and easily set up speed-dial entries from your computer by

using the HP Director. For more information, see the onscreen

hp image zone help that came with your software.