Panasonic KXFPG381 KXFPG381 User Guide - Page 41

Copying the directory, 7.1 From a handset to the base, unit or another handset

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3.7 Copying the directory You can copy one or all of the directory items between a handset and the base unit or between two handsets. Items copied to the destination unit are added to its directory (Phone directory sharing). L Keep the front cover page open for button locations. Important: L Make sure the base unit, your handset and the destination unit are not being used when copying directory items. L Once copying has started, do not place your handset on the charger until it is complete, otherwise, the operation will be stopped. L If an external call is being received during the directory copy, the copy will be stopped. You will need to copy the item(s) again. 3.7.1 From a handset to the base unit or another handset Copying one directory item 1 Press {CONF/FUNCTION}. 2 Scroll to "Copy directory" by pressing {v} or {e}, and press {>}. 3 Press {>} at "Copy 1 item". 4 To copy to the base unit, press {0}. To copy to another handset, enter its extension number using a dialing button ({1} to {8}). L You can also select the extension number by pressing {v} or {e} ("0" for the base unit, "1" to "8" for another handset). 5 Press {>}. 6 Press {v} or {e} repeatedly to display the desired item. L To search for the item by initial, see page 37. 7 Press the right soft key ({SEND}). L When the item has been copied, "Complete" will be displayed and a beep will sound. L The destination unit display will show "DIRECTORY RECEIVING", then "DIRECTORY RECEIVED". L To copy another item, repeat steps 6 and 7. 3. Telephone 8 Press {OFF}. Copying all the directory items 1 Press {CONF/FUNCTION}. 2 Scroll to "Copy directory" by pressing {v} or {e}, and press {>}. 3 Scroll to "Copy all items" by pressing {v} or {e}, and press {>}. 4 To copy to the base unit, press {0}. To copy to another handset, enter its extension number using a dialing button ({1} to {8}). L You can also select the extension number by pressing {v} or {e} ("0" for the base unit, "1" to "8" for another handset). 5 Press the right soft key ({SEND}). L The handset display will show the items being copied and each item's number. L When all items have been copied, "Complete" will be displayed and a beep will sound. L The destination unit display will show "DIRECTORY RECEIVING", then "DIRECTORY RECEIVED". L To copy items to another extension, repeat steps 3 to 5. 6 Press {OFF}. 3.7.2 From the base unit to a handset Copying one directory item 1 Press {MENU}. 2 Press {#}, then {5}{9}. 3 Press {A} or {B} repeatedly to display "1 ITEM". 4 Press {SET}. 5 Enter the extension number using a dialing button ({1} to {8}). L You can also select the extension number by pressing {A} or {B} ("1" to "8"). 6 Press {SET}. 7 Press {A} or {B} repeatedly to display the desired item. L To search for the item by initial, see page 38. 8 Press {SET}. L When the item has been copied, "COMPLETE" will be displayed and a beep will sound. 39

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3. Telephone
39
3.7 Copying the directory
You can copy one or all of the directory items
between a handset and the base unit or between
two handsets. Items copied to the destination
unit are added to its directory (
Phone directory
sharing
).
L
Keep the front cover page open for button
locations.
Important:
L
Make sure the base unit, your handset
and the destination unit are not being
used when copying directory items.
L
Once copying has started, do not place
your handset on the charger until it is
complete, otherwise, the operation will be
stopped.
L
If an external call is being received during
the directory copy, the copy will be
stopped. You will need to copy the item(s)
again.
3.7.1 From a handset to the base
unit or another handset
Copying one directory item
1
Press
{
CONF/FUNCTION
}
.
2
Scroll to
“
Copy directory
”
by pressing
{v}
or
{e}
, and press
{>}
.
3
Press
{>}
at
“
Copy 1 item
”
.
4
To copy to the base unit,
press
{
0
}
.
To copy to another handset,
enter its
extension number using a dialing button (
{
1
}
to
{
8
}
).
L
You can also select the extension number
by pressing
{v}
or
{e}
(
“
0
”
for the base
unit,
“
1
”
to
“
8
”
for another handset).
5
Press
{>}
.
6
Press
{v}
or
{e}
repeatedly to display the
desired item.
L
To search for the item by initial, see page
37.
7
Press the right soft key (
{
SEND
}
).
L
When the item has been copied,
“
Complete
”
will be displayed and a beep
will sound.
L
The destination unit display will show
“
DIRECTORY RECEIVING
”
, then
“
DIRECTORY RECEIVED
”
.
L
To copy another item, repeat steps 6 and
7.
8
Press
{
OFF
}
.
Copying all the directory items
1
Press
{
CONF/FUNCTION
}
.
2
Scroll to
“
Copy directory
”
by pressing
{v}
or
{e}
, and press
{>}
.
3
Scroll to
“
Copy all items
”
by pressing
{v}
or
{e}
, and press
{>}
.
4
To copy to the base unit,
press
{
0
}
.
To copy to another handset,
enter its
extension number using a dialing button (
{
1
}
to
{
8
}
).
L
You can also select the extension number
by pressing
{v}
or
{e}
(
“
0
”
for the base
unit,
“
1
”
to
“
8
”
for another handset).
5
Press the right soft key (
{
SEND
}
).
L
The handset display will show the items
being copied and each item
’
s number.
L
When all items have been copied,
“
Complete
”
will be displayed and a beep
will sound.
L
The destination unit display will show
“
DIRECTORY RECEIVING
”
, then
“
DIRECTORY RECEIVED
”
.
L
To copy items to another extension,
repeat steps 3 to 5.
6
Press
{
OFF
}
.
3.7.2 From the base unit to a
handset
Copying one directory item
1
Press
{
MENU
}
.
2
Press
{#}
, then
{
5
}{
9
}
.
3
Press
{A}
or
{B}
repeatedly to display
“
1
ITEM
”
.
4
Press
{
SET
}
.
5
Enter the extension number using a dialing
button (
{
1
}
to
{
8
}
).
L
You can also select the extension number
by pressing
{A}
or
{B}
(
“
1
”
to
“
8
”
).
6
Press
{
SET
}
.
7
Press
{A}
or
{B}
repeatedly to display the
desired item.
L
To search for the item by initial, see page
38.
8
Press
{
SET
}
.
L
When the item has been copied,
“
COMPLETE
”
will be displayed and a beep
will sound.