Panasonic KXFPG381 KXFPG381 User Guide - Page 63

7.2 Recording your greeting message You can record your own greeting message for TAM/FAX mode, for a maximum of 16 seconds (default) or 60 seconds in length. We recommend you record a message of less than 12 seconds to make it easier to receive faxes. If a greeting message is not recorded, one of two pre-recorded greetings will be played when a call is received (page 61). Suggested message: "This is (your name). We are unable to answer right now. To send a fax, start transmission. To leave a message for John, press {#} and {1}, for Jane press {#} and {2}, for Jack press {#} and {3}. Or just stay on the line and leave a message after the beep. Thank you." {GREETING} {STOP} {ERASE} 1 Press and hold {GREETING} until the unit announces "Record greeting after the beep.". L A long beep will sound. 2 Speak clearly about 20 cm (8 inches) away from the microphone. L The display will show the remaining recording time. 3 When finished recording, press {GREETING}. L The unit will repeat your message. L You can also finish recording by pressing {STOP}. 7. Answering Machine Note: L If 6 beeps sound and the unit announces "Your greeting was not recorded. Record your greeting again.", start again. L You can choose 60 seconds for your TAM/FAX greeting message (feature #54 on page 72). - If you change the maximum greeting message time to 60 seconds, we recommend that you tell the caller in your TAM/FAX greeting message to press *9 before starting fax transmission. - If you change the maximum greeting message time from 60 seconds to 16 seconds, your current greeting message will be deleted. When a call is received, the pre-recorded greeting message will be played. Checking the greeting message Press {GREETING}. L The unit will play the greeting message. 7.2.1 Erasing your recorded greeting message Press {GREETING}, and then press {ERASE} while your greeting message is played. L The unit will answer a call with a pre-recorded greeting message. 7.2.2 Pre-recorded greeting message If you do not record a greeting message, one of two pre-recorded messages will be played when a call is received, depending on the caller's recording time (feature #10 on page 69, or page 75). To check the pre-recorded greeting, press {GREETING}. L A pre-recorded greeting will be played as follows: - When the recording time is set to "1 MIN", "2 MIN" or "3 MIN": "Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you." - When the recording time is set to "GREETING ONLY": "Hello! We are unable to answer right now. Please try again later. Thank you." 61