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Ricoh Aficio MP C3500 Facsimile Reference - Page 231

Storing a Document, Sending a Stored File

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5. Storing a Document This section explains storing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax documents in the Document Server. The Document Server can store documents from various applications. The documents that are stored using the facsimile function are available to transmit by facsimile. Storing in the Document Server enables the following: • Once stored, a document can be sent out as many times as you want, just by selecting it. • Storing a document does not use facsimile memory. You can send and print multiple stored documents as a single document, and also send them with scanned originals at the same time. Follow the instructions under [Select Stored File] when sending or printing stored documents. Important ❒ Data stored in the machine can be lost if there is an error on the machine's hard disk. The manufacturer is not responsible for any damage that might result from the loss of data. 221

Section	Page
FAX Option Type C4500 Operating Instructions Facsimile Reference	1
Introduction	2
Notes	2
Important	2
Trademarks	2
Note	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
NOTICE	11
Important Safety Instructions	13
Caution	13
How to Read This Manual	14
Symbols	14
Names of Major Functions	14
Reading the Display	15
Reading the Display Panel and Using Keys	16
Simplified Display	18
Function List	19
1. Transmission	23
Transmission Modes	23
Selecting Type of Transmission	24
Memory Transmission	25
Sending multiple originals using the exposure glass	28
Parallel Memory Transmission	29
Automatic Redial	30
Dual Access	30
Simultaneous Broadcast	30
Immediate Transmission	31
Sending multiple originals using the exposure glass	33
Displaying Confirmation of Transmission	34
IP-Fax Functions	35
Terminology	37
Notes on Using IP-Fax	38
Functions Not Available for IP-Fax Transmission	38
Internet Fax Functions	39
Notes on Using Internet Fax	40
Functions Not Available by E-mail Transmission	41
Functions Not Available by E-mail Reception	42
E-mail Subject	42
T.37 Full Mode	43
Placing Originals	44
Setting the Original Orientation	46
Scanning Two-Sided Originals	47
Acceptable Original Sizes	50
Paper Size and Scanned Area	51
Original Sizes Difficult to Detect	53
Transmission with Image Rotation	54
Stamp	55
Scan Settings	57
Scan Type	57
JBIG Transmission	59
Resolution	59
Scan Size	61
Auto Detect	62
Regular	63
Area	64
Mixed Original Sizes	66
Density (Contrast)	68
Mixing Scan Settings for a Multiple Page Original	70
Changing the Line Port	71
Simultaneous Broadcast Using Multiple Line Ports	73
Specifying a Destination	74
Sending Over a Fax Line	74
Entering a pause	75
Entering a tone	76
Sending by IP-Fax	77
Regarding IP-Fax destinations	79
Sending to an E-mail Address	80
Bypassing the SMTP server	83
Using the Address Book to Specify Destinations	86
Switching the titles in the Address Book	87
Specifying Group Destinations	88
Selecting Destinations from Recent Destinations	89
Programming Destinations in the Address Book	91
Registering Entered Destinations to the Address Book	93
Searching for a Destination in the Address Book	94
Search by Destination Name	95
Search by Fax Number/IP-Fax Destination	97
Search by E-mail Address	100
Search Using Advanced Search	102
Search by Registration Number	105
On Hook Dial	107
Manual Dial	109
Sender Settings	111
PIN Code Transmission	114
Advanced Features	116
Setting SUB Codes for Transmission	116
Setting a password	119
Setting SEP Codes for Reception	119
Entering a password	122
SEP Code RX Reserve Report	122
SEP Code RX Result Report	123
Canceling a Transmission	124
Before the Original Is Scanned	124
While the Original Is Being Scanned	124
While the Original Is Being Transmitted	125
Before the Transmission Is Started	127
Confirming a Transmission	130
Checking the Storage Result (Memory Storage Report)	132
2. Other Transmission Features	133
Sending at a Specific Time (Send Later)	133
Requesting a Reception Notice	135
Setting an E-mail Destination as a BCC	137
Confirming Transmission Results by E-mail	138
Entering the Subject	140
Entering the Text	143
Transmission Options	145
Standard Message Stamp	145
Auto Reduce	146
Label Insertion	148
Closed Network	150
SUB Code Transmission	151
SEP Code Reception	152
Fax Header Print	154
3. Reception	157
Types of Reception	157
Immediate Reception	157
Memory Reception	158
Substitute Reception	159
Receiving documents unconditionally	160
Receiving documents according to parameter-specified settings	160
Reception Modes	162
Manual Reception	162
Auto Reception	162
Switching the Reception Mode	163
Receiving Internet Fax Documents	164
Auto E-mail Reception	164
Manual E-mail Reception	165
Received Images	165
Reception Functions	167
Routing Received Documents	167
Routing received documents with SUB Code	167
Transferring Received Documents	168
SUB Code Transfer Report	168
Forwarding Received Documents	169
SMTP Reception Using Internet Fax	170
Routing e-mail received via SMTP	171
JBIG Reception	172
Auto Fax Reception Power-Up	172
Printing Options	173
Print Completion Beep	173
Checkered Mark	173
Center Mark	174
Reception Time	174
Two-Sided Printing	175
180-degree rotation printing	176
Multi-Copy Reception	176
Image Rotation	177
Page Separation and Length Reduction	178
Page Reduction	179
TSI Print (Transmitting Subscriber Identification Print)	179
If There Is No Paper of the Correct Size	180
Setting priority trays	180
Just size printing	181
Having incoming documents printed on paper from the bypass tray	181
Where Incoming Documents Are Delivered - Output Tray	182
Specifying tray for lines	182
Tray Shift	183
4. Changing/Confirming Communication Information	185
Changing the Settings of Files in Memory	185
Deleting a Destination from a Simultaneous Broadcast	186
Adding a Destination	188
Changing the Transmission Time	190
Changing the SMTP Server Setting	192
Printing a File from Memory	195
Printing a List of Files in Memory (Print TX File List)	197
Resending a File	199
Checking the Transmission Result (Transmission File Status)	201
Confirming on Display	201
Confirming by Report	202
Confirming by E-mail	203
Confirming by Report and E-mail	203
Communication Result Report (Memory Transmission)	204
Immediate TX Result Report (Immediate Transmission)	204
Communication Failure Report	205
Checking the Reception Result (Reception File Status)	206
Confirming on Display	206
Confirming by Report	207
Journal	207
Print Journal	208
Printing the Journal	208
All	209
Print per File No.	210
Print per User	211
Journal	213
Transmitting Journal by E-mail	215
Journal by e-mail	215
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)	216
Printing Received and Stored Documents	217
Deleting Received and Stored Documents	218
Printing a File Received with Memory Lock	219
Personal Boxes	221
Personal Boxes	221
Printing Personal Box Documents	222
Confidential File Report	223
Information Boxes	224
Information Boxes	224
Storing Documents in Information Boxes	225
Printing Information Box Documents	227
Deleting Information Box Documents	228
5. Storing a Document	231
Sending a Stored File	231
Storing a Document	232
Programming a user name	234
Setting a file name	235
Setting a password	235
Sending Stored Documents	236
Specifying documents from [File List]	239
Specifying documents by [User Name]	239
Specifying documents by [File Name]	240
Displaying a preview	240
Printing Stored Documents	241
Changing Stored Document Information	243
Changing a user name	245
Changing the file name	246
Changing the password	246
Deleting a Stored Document	247
6. Fax via Computer	249
Sending Fax Documents from Computers	249
Before Use	250
Using the Software	250
LAN-Fax Driver	250
Address Book	251
LAN-Fax Cover Sheet Editor	251
Auto Run program	252
Installing Individual Applications	252
Setting LAN-Fax Driver Properties	253
Setting print properties	254
Making settings for option configuration	255
Basic Transmission	256
Specifying a destination using a destination list	257
Specifying a destination using Address Book	257
Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination	258
Specifying Options	259
To send a fax document at a specific time	259
To print a sender stamp	259
To attach a cover sheet	260
To specify two-sided printing	260
To display preview	260
Saving as files	260
To store the fax document on the Document Server	261
Checking Transmission Using LAN-Fax Driver	262
Confirming Transmission Results by E-mail	262
LAN-Fax Result Report	263
Printing and Saving	264
Editing Address Book	264
Programming new destinations	265
Editing programmed destinations	266
Deleting programmed destinations	266
Using the Machine's Address Book Data in the Destination List of the LAN-Fax	267
Editing Fax Cover Sheets	267
Creating a cover sheet	268
Attaching a created cover sheet	269
Managing Facsimile Functions Using SmartDeviceMonitor for Admin	270
LAN-Fax Operation Messages	270
Viewing Fax Information Using a Web Browser	271
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor	271
Viewing received fax documents using a Web browser	271
Printing fax information using a Web browser	272
Deleting fax information using a Web browser	273
Programming Destination Information from Web Browser	273
To edit machine properties already programmed	274
To add new receiver	275
Delivering Files Received by Fax	276
7. Appendix	277
Checking the Memory Status	277
Programs	278
Registering and Changing Keystroke Programs	278
Registering a priority function using a program	280
Changing a program name	281
Deleting a Program	282
Using a Program	283
Optional Equipment	284
Expansion Memory (28MB: DIMM)	284
Handset	284
Extra G3 Interface Unit	284
Specifications	285
Specifications Required for the Internet Fax Destination Machines	287
Maximum Values	288