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HP 9040 HP LaserJet 9040mfp/9050mfp - User Guide - Page 252

Material Safety Data Sheets 223, HP LaserJet Utility 10 - laserjet printer margins

UPC - 829160792927

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job retention copying 79 error messages 152 features, accessing 67 limit, setting 204 private jobs 67 proof and hold 71 QuickCopy 70 Retrieve job menu 195 stored jobs 68 timeout settings 204 K keypad on control panel 42, 43 keys. See buttons L labels fuser mode 203 loading 52 printing 29, 58 specifications 188 LAN connector 9 landscape orientation duplexing options 60 setting as default 202 language, control panel 161, 206 languages, printer automatic switching 16 default, setting 205 error messages 146 included 8 list of installed, printing 172 troubleshooting 163 LaserJet Utility 10, 19 last page, not printing 166 Layout, multiple pages per sheet 64 LDAP addressing settings 228 error messages 149 servers, finding 229 LEDs on control panel 42 left door jam locations 122 jams, clearing 134 locating 13 open message 147 letter paper, override A4 settings 201 letterhead Alternate Letterhead mode 52 fuser mode 203 printing on 58 specifications 187 light print setting, toner density 204 troubleshooting 158 lights on control panel 42 line feed settings 202 line spacing, settings 202 lines, troubleshooting 158 link speed 210 links, HP Toolbox 28 Linux support 14, 16 load tray messages 149 248 Index loading custom media 37 documents for digital sending 84 envelopes 52, 55 labels 52 letterhead 52 paper, orientation 48 prepunched paper 51 staples in multifunction finisher 96 staples in stacker/stapler 93 Tray 1 29 Trays 2, 3, or 4 32, 35 local address book 87 LocalTalk connection 9 lock assembly 105 loose toner, troubleshooting 159 low print cartridges 206 M Macintosh driver settings 17 drivers included 15 HP LaserJet Utility 10, 19 installing software 21 operating systems supported 14 PPDs 15, 18 software included 18 troubleshooting communications 169 uninstalling software 23 mailbox bins 54 capacity 9 features 99 jams, clearing 142 ordering 11 paper sizes supported 186 maintenance agreements 223 maintenance kit installing 120 ordering 12 status 174 manual feed control panel settings 201 first page 63 selecting 65 manufacturing page 176 margins clipped, troubleshooting 163 edge-to-edge calibration settings 203 envelopes 58 Material Safety Data Sheets 223 ENWW

Section	Page
The basics	11
Overview	11
Features and benefits of the MFP	11
Parts and accessories	15
External view of MFP	17
Helpful software for increased flexibility	18
Software features	18
Drivers	19
Software for Macintosh computers	22
Installing the printing system software	23
Uninstalling the software	26
Software for networks	27
HPWeb Jetadmin	27
Communicating by using the HPJetdirect embedded print server	29
Communicating by using the HPJetdirect print server	29
Embedded Web Server	29
HPToolbox	30
Supported operating systems	30
To view HPToolbox	31
HPToolbox sections	31
Loading input trays	33
Loading Tray1	33
Loading Trays2, 3, and 4	36
Configuring the trays by using the Paper Handling menu	44
The control panel	45
Overview	45
Control-panel layout	46
Control panel features	47
Home screen navigation	48
Help system	49
“What is this?” Help	49
“Show me how” Help	49
Printing	51
Overview	51
Orienting media	52
Basic printing instructions	57
Selecting the output bin	58
Selecting an output location	59
Printing on envelopes	59
Printing on special paper	62
Printing on letterhead, prepunched paper, or preprinted paper (single-sided)	62
Printing on labels	62
Printing on transparencies	63
Guidelines for customsize paper, card stock, and heavy paper	63
Printing on full-bleed paper	63
Printing on both sides of paper (duplexing)	64
Using features in the printer driver	65
Setting the registration	66
To set the registration	66
Different first page	67
Including a blank back page	68
Printing multiple pages on one sheet of paper	68
Customizing Tray 1 operation	69
Printing from Tray 1 when the loaded paper is requested	69
Manually feeding paper from Tray 1	69
Specifying paper to print on	70
Benefits of printing by type and size of paper	70
Job storage features	71
Printing a private job	71
Releasing private jobs	72
Deleting a private job	72
Storing a print job	72
Printing a stored job	73
Deleting a stored job	73
Creating a QuickCopying job	74
Printing additional copies of QuickCopy jobs	74
Deleting a QuickCopy job	74
Proofing and holding a job	75
Printing the remaining copies of a held job	75
Deleting a held job	75
Copying	77
Overview	77
Copy-screen navigation	78
Cancel button	78
OK button	78
Basic copying instructions	79
Copying by using the default settings	79
Copying by using user-defined settings	79
Copying by using the scanner glass	81
Copying by using the ADF	81
Copying books	81
Using Job Mode	82
Modifying copy settings for the current job	82
Adjusting the copy contrast	82
Reducing or enlarging copies	82
Enhancing copies	82
Copying multiple sized originals	83
Creating a stored copy job	83
Selecting the output bin	84
E-mail	85
Overview	85
E-mail screen navigation	86
Help button	86
From: field	86
Clear All button	87
E-mail basics	88
Introduction to e-mail	88
Loading documents	88
Sending documents	88
Using the address book	90
Creating a recipient list	90
Local address book	91
Typing e-mail body text	92
More information	92
Faxing	93
Output devices	95
Overview	95
3,000-sheet stacker	96
Paper handling features	96
3,000-sheet stacker/stapler	96
Paper handling features	96
Using the stapler	96
Multifunction finisher	99
Paper handling features	99
Using the stapler	99
Making booklets	103
8-bin mailbox	103
Output features	103
Security features	105
Overview	105
Foreign Interface Harness (FIH)	106
Requirements	106
Using the FIH	106
Secure Disk Erase	107
Data affected	107
Gaining access to Secure Disk Erase	107
Additional Information	108
Security Lock	109
Job storage features	109
DSS authentication	109
MFP maintenance	111
Overview	111
Cleaning the MFP	112
General cleaning	112
Cleaning the ADF delivery system	115
Managing the print cartridge	120
Non-HP print cartridge	120
Print cartridge authentication	120
Print cartridge storage	120
Checking the toner level	121
Print cartridge conditions	122
Order cartridge	122
Replace cartridge	122
Printer maintenance kit	124
Problem solving	125
Overview	125
Clearing jams	126
Clearing jams from the input tray areas	127
Clearing jams from the duplex printing accessory (duplexer)	131
Clearing jams from the output areas	133
To clear jams in the 8-bin mailbox	146
Solving repeated jams	147
Understanding MFP messages	148
Resolving control panel messages	149
Correcting output quality problems	161
Preventing wrinkles on envelopes	165
Detecting MFP problems	165
Determining MFP problems	165
Software, computer, and product interface problems	167
Communicating by using an optional HPJetdirect print server	174
Communicating by using the HPJetdirect embedded print server	174
Checking the MFP configuration	175
Menu map	175
Configuration page	176
Jetdirect page	177
Supplies status page	178
Usage page	179
PCL or PS font list	179
Event log page	180
Printing a paper path test	181
Specifications	183
Overview	183
Paper weight equivalence table	184
Media specifications	187
Supported sizes of paper for input and output	188
Supported types of paper	191
Labels	192
Transparencies	192
Envelopes	192
Card stock and heavy paper	193
Environmental specifications	194
Power consumption	194
Power requirements	194
Acoustical specifications	195
Operating environment	196
Control panel menus	197
Overview	197
Retrieve job menu	199
Information menu	199
Paper handling menu	200
Configure device menu	201
Originals submenu	201
Copying submenu	202
Enhancement submenu	202
Sending submenu	203
Printing submenu	204
Print quality submenu	207
System setup submenu	208
I/O submenu	211
Resets submenu	214
Fax menu	214
Diagnostics menu	215
Service menu	216
MFP memory and expansion	217
Overview	217
Determining memory requirements	217
Installing memory	218
To install DDR memory DIMMs	218
To install a compact flash memory card	221
Checking memory installation	223
Saving resources (permanent resources)	223
Web access feature	224
Using the Web access feature	224
Regulatory information	225
Environmental product stewardship program	225
Protecting the environment	225
Power consumption	225
Toner consumption	225
Paper use	225
Plastics	226
HPLaserJet printing supplies	226
HPprinting supplies returns and recycling program information	226
Paper	226
Material restrictions	226
Material safety data sheets	227
Extended warranty	227
For more information	227
Administration tasks	229
Overview	229
Embedded Web server	230
Configuring and verifying an IP address	231
TCP/IP assignment	231
Automatic discovery	231
Dynamic Host Configuration Protocol (DHCP)	231
Verifying the TCP/IP configuration	231
Changing an IP address	231
Embedded Web server	232
Digital sending configuration applet	232
LDAP addressing settings	232
Preferences settings	233
Finding the IP address of the SMTP and LDAP servers	233
Using control panel menus	235
Device Storage Manager	235
Software for networks	236
HP Web Jetadmin software	236
HP Jetdirect Printer Installer for UNIX®	236
Diagnostics menu	237
Using the HTML Help Viewer	239
Getting more out of help	239
To find a help topic	239
To create a list of favorite help topics	240
To copy a help topic	240
To print the current help topic	240
To find topics using the toolbar buttons	240
Using the shortcut menu commands	241
Using accessibility shortcut keys in the Help Viewer	243
Using F6 to switch between the Navigation and Topic Panes	243
Shortcut keys for the Help Viewer	243
Shortcut keys for the Contents tab	244
Shortcut keys for the Index tab	244
Shortcut keys for the Search tab	244
Shortcut keys for the Favorites tab	245

Match case Limit results 1 per page

248

Index

ENWW

job retention

copying 79

error messages 152

features, accessing 67

limit, setting 204

private jobs 67

proof and hold 71

QuickCopy 70

Retrieve job menu 195

stored jobs 68

timeout settings 204

keypad on control panel 42, 43

keys.

See

buttons

labels

fuser mode 203

loading 52

printing 29, 58

specifications 188

LAN connector 9

landscape orientation

duplexing options 60

setting as default 202

language, control panel 161, 206

languages, printer

automatic switching 16

default, setting 205

error messages 146

included 8

list of installed, printing 172

troubleshooting 163

LaserJet Utility 10, 19

last page, not printing 166

Layout, multiple pages per sheet 64

LDAP

addressing settings 228

error messages 149

servers, finding 229

LEDs on control panel 42

left door

jam locations 122

jams, clearing 134

locating 13

open message 147

letter paper, override A4 settings 201

letterhead

Alternate Letterhead mode 52

fuser mode 203

printing on 58

specifications 187

light print

setting, toner density 204

troubleshooting 158

lights on control panel 42

line feed settings 202

line spacing, settings 202

lines, troubleshooting 158

link speed 210

links, HP Toolbox 28

Linux support 14, 16

load tray messages 149

custom media 37

documents for digital sending 84

envelopes 52, 55

labels 52

letterhead 52

paper, orientation 48

prepunched paper 51

staples in multifunction finisher 96

staples in stacker/stapler 93

Tray 1 29

Trays 2, 3, or 4 32, 35

local address book 87

LocalTalk connection 9

lock assembly 105

loose toner, troubleshooting 159

low print cartridges 206

Macintosh

driver settings 17

drivers included 15

HP LaserJet Utility 10, 19

installing software 21

operating systems supported 14

PPDs 15, 18

software included 18

troubleshooting communications 169

uninstalling software 23

mailbox

bins 54

capacity 9

features 99

jams, clearing 142

ordering 11

paper sizes supported 186

maintenance agreements 223

maintenance kit

installing 120

ordering 12

status 174

manual feed

control panel settings 201

first page 63

selecting 65

manufacturing page 176

margins

clipped, troubleshooting 163

edge-to-edge calibration settings 203

envelopes 58

Material Safety Data Sheets 223