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HP 9040 HP LaserJet 9040mfp/9050mfp - User Guide - Page 62

Printing on special paper, Printing on letterhead, prepunched paper - laser printer

UPC - 829160792927

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To print on envelopes from a program 1 Load envelopes into Tray 1. 2 In your program or in the printer driver, select Tray 1, as the source. 3 Set the appropriate envelope size and type. For envelope specifications, see Media specifications. 4 If your program does not automatically format for an envelope, specify "Portrait" for page orientation. CAUTION To avoid a jam, do not remove or insert an envelope after you begin printing. 5 Set margins to within 15 mm (0.6 inch) from the edge of the envelope. For best print quality, set margins for a return and mailing address (typical address margins for a Commercial #10 or DL envelope are offered). Avoid printing over the area where the three back flaps meet on the back of an envelope. 6 To print by type and size of paper, see Specifying paper to print on. 7 Select the upper left bin as the output location. 8 When finished printing on envelopes, return the fuser levers to the down position. CAUTION Failure to return levers to the down position for standard paper types can result in poor print quality. Printing on special paper CAUTION This section contains guidelines for printing on special media, which includes letterhead, labels, transparencies, custom-size paper, and heavy paper, and printing on full-bleed paper. Printing on letterhead, prepunched paper, or preprinted paper (single-sided) ● When printing on letterhead, prepunched, or preprinted paper, be sure to correctly orient the paper. See Orienting media for instructions. ● If the paper is heavier than 199 g/m2 (53 lb bond) and lighter than 216 g/m2 (58 lb bond), load the paper only in Tray 1. See Media specifications. Printing on letterhead, prepunched paper, or preprinted paper (double-sided) ● When printing on letterhead, prepunched, or preprinted paper, be sure to correctly orient the paper. See Orienting media for instructions. ● When printing on both sides of prepunched paper, you must select prepunched paper as the paper type in the Paper Handling menu at the control panel, or select prepunched paper in the printer driver. Printing on labels ● Orient labels according to the guidelines in Orienting media. ● Print a stack of up to 50 sheets of labels from Tray 1. ● Use only labels recommended for laser printers. Make sure that the labels meet the correct specifications. (See Media specifications and Labels for more information.) Failure to follow these instructions can damage the MFP. 58 Chapter 3 Printing ENWW

Section	Page
The basics	11
Overview	11
Features and benefits of the MFP	11
Parts and accessories	15
External view of MFP	17
Helpful software for increased flexibility	18
Software features	18
Drivers	19
Software for Macintosh computers	22
Installing the printing system software	23
Uninstalling the software	26
Software for networks	27
HPWeb Jetadmin	27
Communicating by using the HPJetdirect embedded print server	29
Communicating by using the HPJetdirect print server	29
Embedded Web Server	29
HPToolbox	30
Supported operating systems	30
To view HPToolbox	31
HPToolbox sections	31
Loading input trays	33
Loading Tray1	33
Loading Trays2, 3, and 4	36
Configuring the trays by using the Paper Handling menu	44
The control panel	45
Overview	45
Control-panel layout	46
Control panel features	47
Home screen navigation	48
Help system	49
“What is this?” Help	49
“Show me how” Help	49
Printing	51
Overview	51
Orienting media	52
Basic printing instructions	57
Selecting the output bin	58
Selecting an output location	59
Printing on envelopes	59
Printing on special paper	62
Printing on letterhead, prepunched paper, or preprinted paper (single-sided)	62
Printing on labels	62
Printing on transparencies	63
Guidelines for customsize paper, card stock, and heavy paper	63
Printing on full-bleed paper	63
Printing on both sides of paper (duplexing)	64
Using features in the printer driver	65
Setting the registration	66
To set the registration	66
Different first page	67
Including a blank back page	68
Printing multiple pages on one sheet of paper	68
Customizing Tray 1 operation	69
Printing from Tray 1 when the loaded paper is requested	69
Manually feeding paper from Tray 1	69
Specifying paper to print on	70
Benefits of printing by type and size of paper	70
Job storage features	71
Printing a private job	71
Releasing private jobs	72
Deleting a private job	72
Storing a print job	72
Printing a stored job	73
Deleting a stored job	73
Creating a QuickCopying job	74
Printing additional copies of QuickCopy jobs	74
Deleting a QuickCopy job	74
Proofing and holding a job	75
Printing the remaining copies of a held job	75
Deleting a held job	75
Copying	77
Overview	77
Copy-screen navigation	78
Cancel button	78
OK button	78
Basic copying instructions	79
Copying by using the default settings	79
Copying by using user-defined settings	79
Copying by using the scanner glass	81
Copying by using the ADF	81
Copying books	81
Using Job Mode	82
Modifying copy settings for the current job	82
Adjusting the copy contrast	82
Reducing or enlarging copies	82
Enhancing copies	82
Copying multiple sized originals	83
Creating a stored copy job	83
Selecting the output bin	84
E-mail	85
Overview	85
E-mail screen navigation	86
Help button	86
From: field	86
Clear All button	87
E-mail basics	88
Introduction to e-mail	88
Loading documents	88
Sending documents	88
Using the address book	90
Creating a recipient list	90
Local address book	91
Typing e-mail body text	92
More information	92
Faxing	93
Output devices	95
Overview	95
3,000-sheet stacker	96
Paper handling features	96
3,000-sheet stacker/stapler	96
Paper handling features	96
Using the stapler	96
Multifunction finisher	99
Paper handling features	99
Using the stapler	99
Making booklets	103
8-bin mailbox	103
Output features	103
Security features	105
Overview	105
Foreign Interface Harness (FIH)	106
Requirements	106
Using the FIH	106
Secure Disk Erase	107
Data affected	107
Gaining access to Secure Disk Erase	107
Additional Information	108
Security Lock	109
Job storage features	109
DSS authentication	109
MFP maintenance	111
Overview	111
Cleaning the MFP	112
General cleaning	112
Cleaning the ADF delivery system	115
Managing the print cartridge	120
Non-HP print cartridge	120
Print cartridge authentication	120
Print cartridge storage	120
Checking the toner level	121
Print cartridge conditions	122
Order cartridge	122
Replace cartridge	122
Printer maintenance kit	124
Problem solving	125
Overview	125
Clearing jams	126
Clearing jams from the input tray areas	127
Clearing jams from the duplex printing accessory (duplexer)	131
Clearing jams from the output areas	133
To clear jams in the 8-bin mailbox	146
Solving repeated jams	147
Understanding MFP messages	148
Resolving control panel messages	149
Correcting output quality problems	161
Preventing wrinkles on envelopes	165
Detecting MFP problems	165
Determining MFP problems	165
Software, computer, and product interface problems	167
Communicating by using an optional HPJetdirect print server	174
Communicating by using the HPJetdirect embedded print server	174
Checking the MFP configuration	175
Menu map	175
Configuration page	176
Jetdirect page	177
Supplies status page	178
Usage page	179
PCL or PS font list	179
Event log page	180
Printing a paper path test	181
Specifications	183
Overview	183
Paper weight equivalence table	184
Media specifications	187
Supported sizes of paper for input and output	188
Supported types of paper	191
Labels	192
Transparencies	192
Envelopes	192
Card stock and heavy paper	193
Environmental specifications	194
Power consumption	194
Power requirements	194
Acoustical specifications	195
Operating environment	196
Control panel menus	197
Overview	197
Retrieve job menu	199
Information menu	199
Paper handling menu	200
Configure device menu	201
Originals submenu	201
Copying submenu	202
Enhancement submenu	202
Sending submenu	203
Printing submenu	204
Print quality submenu	207
System setup submenu	208
I/O submenu	211
Resets submenu	214
Fax menu	214
Diagnostics menu	215
Service menu	216
MFP memory and expansion	217
Overview	217
Determining memory requirements	217
Installing memory	218
To install DDR memory DIMMs	218
To install a compact flash memory card	221
Checking memory installation	223
Saving resources (permanent resources)	223
Web access feature	224
Using the Web access feature	224
Regulatory information	225
Environmental product stewardship program	225
Protecting the environment	225
Power consumption	225
Toner consumption	225
Paper use	225
Plastics	226
HPLaserJet printing supplies	226
HPprinting supplies returns and recycling program information	226
Paper	226
Material restrictions	226
Material safety data sheets	227
Extended warranty	227
For more information	227
Administration tasks	229
Overview	229
Embedded Web server	230
Configuring and verifying an IP address	231
TCP/IP assignment	231
Automatic discovery	231
Dynamic Host Configuration Protocol (DHCP)	231
Verifying the TCP/IP configuration	231
Changing an IP address	231
Embedded Web server	232
Digital sending configuration applet	232
LDAP addressing settings	232
Preferences settings	233
Finding the IP address of the SMTP and LDAP servers	233
Using control panel menus	235
Device Storage Manager	235
Software for networks	236
HP Web Jetadmin software	236
HP Jetdirect Printer Installer for UNIX®	236
Diagnostics menu	237
Using the HTML Help Viewer	239
Getting more out of help	239
To find a help topic	239
To create a list of favorite help topics	240
To copy a help topic	240
To print the current help topic	240
To find topics using the toolbar buttons	240
Using the shortcut menu commands	241
Using accessibility shortcut keys in the Help Viewer	243
Using F6 to switch between the Navigation and Topic Panes	243
Shortcut keys for the Help Viewer	243
Shortcut keys for the Contents tab	244
Shortcut keys for the Index tab	244
Shortcut keys for the Search tab	244
Shortcut keys for the Favorites tab	245

Match case Limit results 1 per page

Chapter 3 Printing

ENWW

To print on envelopes from a program

Load envelopes into Tray 1.

In your program or in the printer driver, select Tray 1, as the source.

Set the appropriate envelope size and type. For envelope specifications, see

Media

specifications

If your program does not automatically format for an envelope, specify “Portrait” for page

orientation.

CAUTION

To avoid a jam, do not remove or insert an envelope after you begin printing.

Set margins to within 15 mm (0.6 inch) from the edge of the envelope. For best print quality,

set margins for a return and mailing address (typical address margins for a Commercial #10

or DL envelope are offered). Avoid printing over the area where the three back flaps meet on

the back of an envelope.

To print by type and size of paper, see

Specifying paper to print on

Select the upper left bin as the output location.

When finished printing on envelopes, return the fuser levers to the down position.

CAUTION

Failure to return levers to the down position for standard paper types can result in poor print quality.

Printing on special paper

This section contains guidelines for printing on special media, which includes letterhead, labels,

transparencies, custom-size paper, and heavy paper, and printing on full-bleed paper.

Printing on letterhead, prepunched paper, or preprinted paper

(single-sided)

●

When printing on letterhead, prepunched, or preprinted paper, be sure to correctly orient the

paper. See

Orienting media

for instructions.

●

If the paper is heavier than 199 g/m

(53 lb bond) and lighter than 216 g/m

(58 lb bond),

load the paper only in Tray 1. See

Media specifications

Printing on letterhead, prepunched paper, or preprinted paper

(double-sided)

●

When printing on letterhead, prepunched, or preprinted paper, be sure to correctly orient the

paper. See

Orienting media

for instructions.

●

When printing on both sides of prepunched paper, you must select prepunched paper as the

paper type in the

Paper Handling

menu at the control panel, or select prepunched paper in

the printer driver.

Printing on labels

●

Orient labels according to the guidelines in

Orienting media

●

Print a stack of up to 50 sheets of labels from Tray 1.

●

Use only labels recommended for laser printers. Make sure that the labels meet the correct

specifications. (See

Media specifications

and

Labels

for more information.)

CAUTION

Failure to follow these instructions can damage the MFP.