Ricoh Aficio SP 204SN User Guide

Ricoh Aficio SP 204SN Manual

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  • Ricoh Aficio SP 204SN | User Guide - Page 1
    Operating Instructions User Guide For safe and correct use, be sure to read "Safety Information" before using the machine.
  • Ricoh Aficio SP 204SN | User Guide - Page 2
  • Ricoh Aficio SP 204SN | User Guide - Page 3
    OF CONTENTS How to Read This Manual...6 Introduction...6 Legal Prohibition...6 Disclaimer...6 About IP Address...7 Differences in Performance/Functions between Different Models 7 Model-Specific Information...8 Important Safety Instructions ...9 User Information on Electrical & Electronic
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    ...60 Specifying 2 Sided Copying...61 Specifying the Scan Settings...63 Adjusting Image Density...63 Selecting the Document Type According to Original 63 5. Scanning Originals Scanner Mode Screen...65 Registering the Scan Destination...66 Registering the Scan Destination...66 Basic Operation...69 2
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    Scanning Size According to the Size of the Original 71 Adjusting Image Density...71 Specifying Resolution...72 Scanning from a Computer...73 Using TWAIN scanner...73 TWAIN Scanning...73 Basic Operation for WIA Scanning...75 6. Sending and Receiving a Fax Fax Mode Screen...77 Setting the Date and
  • Ricoh Aficio SP 204SN | User Guide - Page 6
    Features Settings...107 Scanner Features Settings...113 of Report...123 Printer Features Settings...125 Cartridge...145 Cautions When Cleaning...147 Cleaning the Inside of the Machine...148 Cleaning the Exposure Glass...149 Cleaning the Auto Document Feeder...150 10. Troubleshooting Common Problems
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    in the PC FAX Window 177 11. Appendix Notes About the Toner...179 Moving and Transporting the Machine...180 Disposal...180 Where to Inquire...180 Consumables...181 Print Cartridge...181 Specifications of the Machine...182 General Function Specifications...182 Printer Function Specifications...184
  • Ricoh Aficio SP 204SN | User Guide - Page 8
    Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual driver's licenses. The preceding list is meant as a guide use genuine toner from the
  • Ricoh Aficio SP 204SN | User Guide - Page 9
    (Network) Scanner Functions Accessible Using the Control Panel and Smart Organizing Monitor Scan to E-mail/FTP/Folder/USB Web Image Monitor Type 1 SP 204SF Available (Standard) Not Available Not Available Type 2 SP 204SFN Available (Standard) Available (Standard) Available Type 3 SP 204SN Not
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    XXXX -27 • 220-240V (mainly North America) If the label contains the following, your machine is a region B model: • CODE XXXX -17 • 120V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is
  • Ricoh Aficio SP 204SN | User Guide - Page 11
    appropriate return and collection systems available. By following these instructions you ensure that this product is treated correctly and help service representatives. Environmental Advice for Users Users in the EU, Switzerland and Norway Consumables yield Please refer to either the User's Manual
  • Ricoh Aficio SP 204SN | User Guide - Page 12
    ink cartridge return program Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations. For details about the return program, please refer to the Web page below or consult your service person. https://www.ricoh-return.com/ Energy efficiency
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    all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance. The CE Declaration of Conformity
  • Ricoh Aficio SP 204SN | User Guide - Page 14
    Important Safety Instructions Notes on Lamp(s) Inside This Machine Notes to Users in the State of California Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate 12
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    functions. It is an open program in which manufacturers participate voluntarily. Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Energy Star standards and logos are internationally uniform. This machine is equipped with the following
  • Ricoh Aficio SP 204SN | User Guide - Page 16
    Energy Saver mode 2 Power Consumption*1 Default Interval Recovery Time*1 3.9 W or less 1 minute 17 seconds or less *1 Recovery time and power consumption may differ depending on the conditions and environment of the machine. Recycled Paper We recommend you to use environmentally friendly recycled
  • Ricoh Aficio SP 204SN | User Guide - Page 17
    the Machine Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. Exterior •
  • Ricoh Aficio SP 204SN | User Guide - Page 18
    1. Guide to the Machine 5. Bypass Tray This tray can hold one sheet of plain paper. 6. Tray 1 This tray can hold up to 150 sheets of plain
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    page 145 "Replacing the Print Cartridge". Control Panel • The actual control panel may look different from the illustration below, depending on the country of use. • Depending on the model, the position of the keys may differ. • Type 1 models do not have the [Scanner] key. • Type 3 models do not
  • Ricoh Aficio SP 204SN | User Guide - Page 20
    1. Guide to fax transmission/reception, scan or copy. 9. [Scanner] Key Use this key to switch the machine to scanner mode. 10. Power Indicator This indicator lights specified by the driver, or when other errors occur. It flashes slowly when the machine is running out of toner. 13. Scroll Keys
  • Ricoh Aficio SP 204SN | User Guide - Page 21
    Initial Setup Initial Setup When you turn this machine on for the first time, you must set the following items. Select each setting using the [ ], [ ], or number keys, and then press the [OK] key. • [Language] • [Country Code] • [Year] • [Month] • [Day] • Date format • Time format • [Hour] • [Minute
  • Ricoh Aficio SP 204SN | User Guide - Page 22
    1. Guide to the Machine What is Smart Organizing Monitor? Install this utility on your scanner Use to add, change, or delete the scanner destination or change the server's properties. • Modify the Speed Dial Register, change, or delete Speed Dial settings. For details about basic instructions
  • Ricoh Aficio SP 204SN | User Guide - Page 23
    Panel The procedure for configuring network settings differs depending on whether IP address information is assigned automatically by the network (DHCP), or manually. The IP address can also be configured via Web Image Monitor. For details about configuring the IP address, see page 129 "Using
  • Ricoh Aficio SP 204SN | User Guide - Page 24
    1. Guide to the Machine Assigning the machine's IPv6 address manually • The IPv6 address assigned to the repeat Steps 1 to 3, and then proceed to the next step. 6. Press the [ ] or [ ] key to select [Manual Config. Add.], and then press the [OK] key. 7. Press the [ ] or [ ] key to select [IP Address
  • Ricoh Aficio SP 204SN | User Guide - Page 25
    Configuring Network Settings • Install the driver after configuring the IP address. For details about installing the driver, see the Software Installation Guide. • For details about configuring the IPv4 address, see the Software Installation Guide. 23
  • Ricoh Aficio SP 204SN | User Guide - Page 26
    1. Guide to the Machine 24
  • Ricoh Aficio SP 204SN | User Guide - Page 27
    • A6 • B6 • 16K (197 × 273 mm) • 16K (195 × 270 mm) • 16K (184 × 260 mm) • Custom Paper Size The following paper sizes are supported as custom paper sizes: • Width Tray1: Approximately 100-216 mm (3.9-8.5 inches) Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches) • Length Approximately 148-356 mm
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    2. Loading Paper • Bypass Tray 1 sheets (70 g/m2, 19 lb.) 26
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    using paper printed on by other than a laser printer (e.g.monochrome and color copiers, ink-jet printers, etc.) • Special paper, such as thermal paper and carbon paper • Paper weighing heavier or lighter than the limit • Paper with windows, holes, perforations, cutouts, or embossing • Adhesive label
  • Ricoh Aficio SP 204SN | User Guide - Page 30
    Loading Paper Print Area The diagram below shows the area of the paper that the machine can print on. From the printer driver 4 4 3 1 3 2 CHZ904 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) • The print area may vary depending on the paper size
  • Ricoh Aficio SP 204SN | User Guide - Page 31
    Copier function 4 4 3 1 3 2 CHZ904 1. Print area 2. Feed direction 3. Approx. 4 mm (0.2 inches) 4. Approx. 3 mm (0.1 inches) • The print area may vary depending on the paper size. Fax function 4 4 3 1 3 2 CHZ904 1. Print area 2. Feed direction Print Area 29
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    2. Loading Paper 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) • The print area may vary depending on the paper size. 30
  • Ricoh Aficio SP 204SN | User Guide - Page 33
    a document, specify the paper size and paper type and select the paper tray in the printer driver so that the settings configured when paper is loaded can be used for printing. • To flat surface. 2. Pinch the clips on the side paper guides and slide them to match the standard size. CTT073 31
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    2. Loading Paper 3. Pinch the end paper guide and slide it inward to match the standard size. CTT074 4. Fan the paper before loading it in the tray. 5. Load the new paper stack print
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    Loading Paper CTT094 Extending Tray 1 to load paper 1. Pull Tray 1 out slowly, and then remove it using both hands. 2. Release the extender locks on both sides of the tray, and then pull out the extender. CTT077 Make sure the extender's inner surface and the scale are aligned. You can adjust the
  • Ricoh Aficio SP 204SN | User Guide - Page 36
    paper longer than A4 must be loaded without attaching the tray cover. Loading Paper into Bypass Tray 1. Open the bypass tray. CTT063 2. Slide the side guides outward, load paper with the print side up, and then push in until it stops against the machine. 34 CTT032
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    3. Adjust the side guides to the paper width. Loading Paper CTT033 To deliver the sheets face up, open the rear cover. CTT094 Specifying Paper Type and Paper Size Using Control Panel Specifying the paper type 1. Press the [User Tools] key. CTT129 35
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    2. Loading Paper 2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. To specify the type of paper in the bypass tray, select [Copier Features], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Tray 1 Ppr Settings], and then press the [OK] key. To
  • Ricoh Aficio SP 204SN | User Guide - Page 39
    to the initial screen. Specifying Paper Type and Paper Size Using Smart Organizing Monitor The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using. Specifying the paper type and paper size 1. On the [Start] menu
  • Ricoh Aficio SP 204SN | User Guide - Page 40
    xxx Series]. 3. Click [Smart Organizing Monitor for SP xxx Series Status]. 4. If the machine you are using is not selected, click [Select Device...], and then select the machine's model. 5. Click [OK]. 6. On the [User Tool] tab, click [Printer Configuration]. 7. On the [System] tab, select [mm] or
  • Ricoh Aficio SP 204SN | User Guide - Page 41
    using paper weighing 80 g/m2, 21.3 lb.). Types of originals not supported by the Auto Document Feeder If placed in the ADF, the following originals might be damaged, become jammed, or result in gray or black lines appearing on prints: • Originals larger or heavier than the with toner or white out 39
  • Ricoh Aficio SP 204SN | User Guide - Page 42
    may not be scanned. Margins when using exposure glass CHZ916 Copier, Fax 1. Approx. 4.1 mm (0.2 inches) 2. Approx. 3 mm (0.1 inches) 3. Approx. 4 mm (0.2 inches) Scanner (Scan to E-mail, Scan to FTP, Scan to Folder, Scan to USB) 1. Approx. 1 mm (0.05 inches) 2. Approx. 1 mm (0.05 inches) 3. Approx
  • Ricoh Aficio SP 204SN | User Guide - Page 43
    inches) 2. Approx. 3 mm (0.1 inches) 3. Approx. 4.3 mm (0.2 inches) Scanner (Scan to E-mail, Scan to FTP, Scan to Folder, Scan to USB) 1. Glass Placing Originals • Do not place originals until all correction fluid or toner becomes completely dry. Doing so may create marks on the exposure glass
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    2. Loading Paper 1. Open the input tray for the ADF. CTT035 2. Adjust the guides according to the size of the originals. CTT036 3. Place the aligned originals face up in the ADF. The last page should be on the bottom. CTT037 42
  • Ricoh Aficio SP 204SN | User Guide - Page 45
    driver settings as a file • Recalling and deleting saved printer properties settings • Printing on a custom size paper • Printing a large paper size document on smaller size paper • Reducing and enlarging a document size • Changing the print resolution • Saving on toner when printing • Changing
  • Ricoh Aficio SP 204SN | User Guide - Page 46
    using the print function in the document's native application. • If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and then remove the jammed paper. If the paper cannot be removed in this way, remove it by opening the fusing cover. Printing will resume
  • Ricoh Aficio SP 204SN | User Guide - Page 47
    either the machine's control panel or your computer, depending on the status of the job. Canceling a print job before printing has started 1. Double-click the printer icon on the task tray of your computer. 2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel
  • Ricoh Aficio SP 204SN | User Guide - Page 48
    3. Printing Documents Canceling a print job while printing 1. Press the [Stop/Clear] key. CTT130 2. Press the [1] key. To cancel printing, press the [1] key (1: Yes). To continue printing, press the [2] key (2: No). 46
  • Ricoh Aficio SP 204SN | User Guide - Page 49
    If a Paper Mismatch Occurs If a Paper Mismatch Occurs If the paper size or type does not match the print job's settings, the machine reports an error. There are two ways to resolve this error: Continue printing using mismatched paper Use the form-feed function to ignore the error and print using
  • Ricoh Aficio SP 204SN | User Guide - Page 50
    3. Printing Documents 48
  • Ricoh Aficio SP 204SN | User Guide - Page 51
    4. Copying Originals Copier Mode Screen Standby mode screen • First line: Displays the function and paper size specified on the machine. The following five functions are available: • Copier, ID Card Copy, Sort, 2 Sided Copy, 2 Sided/Sort • Second line: Displays the copy magnification ratio or
  • Ricoh Aficio SP 204SN | User Guide - Page 52
    copies using the number keys. 4. Press the [Start] key. CTT131 • If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and then remove the jammed paper. If the paper cannot be removed in this way, remove it by opening the fusing cover. Printing will resume
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    Basic Operation • If there is a paper jam in the ADF, open the ADF cover, and then remove the jammed paper. Specify the copy setting again from the page where the paper jammed. Canceling a Copy If copying is canceled while scanning an original placed on the exposure glass, copying is canceled
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    4. Copying Originals Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 (mainly Europe and Asia) 50%, 71% A4 A5, 82% B5 JIS A5, 93%, 122% A5 B5 JIS, 141% A5
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    Specifying Reduce/Enlarge 1. Press the [Copy] key. Making Enlarged or Reduced Copies CTT124 2. Press the [ ] or [ ] key in the standby mode screen to select [Reduce/Enlarge], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the ratio, and then press the [OK] key. If [Zoom: 25-400
  • Ricoh Aficio SP 204SN | User Guide - Page 56
    4. Copying Originals Combining Multiple Pages This section describes how to set the machine to combine multiple pages (2 or 4 pages) of an original onto a single page. • To use this function, the paper size used for printing copies must be set to A4 or Letter. 2 on 1 You can copy two pages of an
  • Ricoh Aficio SP 204SN | User Guide - Page 57
    Combining Multiple Pages CES036 • Landscape: L to R CES037 • Landscape: T to B CES038 Specifying Combine for Copying 1. Press the [Copy] key. CTT124 2. Press the [ ] or [ ] key in the standby mode screen to select [Combine], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [2 on 1]
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    4. Copying Originals 6. Place the original on the exposure glass or in the ADF. 7. To make multiple copies, enter the number of copies using the number keys. 8. Press the [Start] key. CTT131 When you place the original on the exposure glass, perform the following steps to scan the subsequent pages
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    Copying Both Sides of an ID Card onto One Side of Paper Copying Both Sides of an ID Card onto One Side of Paper This section describes how to copy the front and back sides of an ID card or other small documents onto either side of a sheet of paper. When copying onto A4 paper, you can copy documents
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    4. Copying Originals 2. Press the [ID Card Copy/On Hook Dial] key. CTT126 3. To make multiple copies, enter the number of copies using the number keys. 4. Place the original front side down with the top to the rear of the machine on the exposure glass. CTT169 The location to place the original
  • Ricoh Aficio SP 204SN | User Guide - Page 61
    Copying Both Sides of an ID Card onto One Side of Paper HLT LT A6 HLT A5 Half Letter LT A4 Letter CTT206 5. Press the [Start] key. CTT131 6. Within 30 seconds, place the original back side down with the top to the rear of the machine on the exposure glass, and then press the [Start] key. • In
  • Ricoh Aficio SP 204SN | User Guide - Page 62
    4. Copying Originals Making 2-sided Copies • To use this function, the paper size used for printing copies must be set to A4 or Letter. • This function cannot be available with the bypass tray. You can select top-to-top or top-to-bottom binding, in either portrait or landscape orientation. Top to
  • Ricoh Aficio SP 204SN | User Guide - Page 63
    Specifying 2 Sided Copying 1. Press the [Copy] key. Making 2-sided Copies CTT124 2. Press the [ ] or [ ] key in the standby mode screen to select [2 Sided Copy], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Top to Top] or [Top to Bottom], and then press the [OK] key. 4.
  • Ricoh Aficio SP 204SN | User Guide - Page 64
    4. Copying Originals 10. Take out all of the prints from the output tray and place them in Tray 1. To print on the reverse side of the prints, turn them over so that the blank side faces down and place them in Tray 1. Portrait CTT009 Landscape CTT010 11. Press the [Start] key. • If the rear cover is
  • Ricoh Aficio SP 204SN | User Guide - Page 65
    Specifying the Scan Settings Specifying the Scan Settings This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. 1. Press the [Copy] key. CTT124 2.
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    4. Copying Originals Text/Photo Select this when the original contains both text and photographs or images. Specifying the Original Type 1. Press the [Copy] key. CTT124 2. Press the [ ] or [ ] key in the standby mode screen to select [Original Type], and then press the [OK] key. 3. Press the [ ] or
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    5. Scanning Originals Scanner Mode Screen Standby mode screen • First line: Displays the current machine status. • Second line: Displays a message prompting you to enter the destination. Settings that can
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    3. Click [Smart Organizing Monitor for SP xxx Series Status]. 4. If the machine you are using is not selected, click [Select Device...], and then select the machine's model. 5. Click [OK]. 6. On the [User Tool] tab, click [Printer Configuration]. 7. On the [Scanner] tab, select the number you want
  • Ricoh Aficio SP 204SN | User Guide - Page 69
    . Modifying or deleting scan destination 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor for SP xxx Series]. 3. Click [Smart Organizing Monitor for SP xxx Series Status]. 4. If the machine you are using is not selected, click [Select Device...], and then select the
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    5. Scanning Originals 5. Click [OK]. 6. On the [User Tool] tab, click [Printer Configuration]. 7. On the [Scanner] tab, select the number you want to register, and then click [Modify...]. To delete a destination, select its registration number, and then click [Delete]. 8. Modify the
  • Ricoh Aficio SP 204SN | User Guide - Page 71
    Organizing Monitor. For details, see the Smart Organizing Monitor Help. • Mac OS X 10.7 does not support the Scan to Folder function. Also, Mac OS X does not support the function that is used in an IPv6 environment. 1. Press the [Scanner] key. CTT128 2. Place the original on the exposure glass or
  • Ricoh Aficio SP 204SN | User Guide - Page 72
    shared folder. For details, see your operating system's documentation. • To cancel scanning, press the [Scanner] key, and then press the [Stop/Clear] key. Basic Operation for Scan to USB • This machine does not support the use of USB flash drives connected to external USB hubs. Insert your USB flash
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    Specifying the Scan Settings Specifying the Scan Settings Specifying the Scanning Size According to the Size of the Original 1. Press the [Scanner] key. CTT128 If you are using Scan to USB, proceed to Step 4. 2. Using the number keys, enter the number of a registered scan destination. For details,
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    initial screen. Specifying Resolution There are three resolution settings. The higher the resolution, the higher the quality but greater the file size. 1. Press the [Scanner] key. CTT128 If you are using Scan to USB, proceed to Step 4. 2. Using the number keys, enter the number of a registered scan
  • Ricoh Aficio SP 204SN | User Guide - Page 75
    your computer directly. CTT174 1. Your Computer (TWAIN driver already installed) Instruct the machine to start scanning the original that is scanner, a TWAIN-compliant application must be installed. To use the machine as a TWAIN scanner, first do the following: • Install the TWAIN driver. • Install
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    5. Scanning Originals Settings you can configure in the TWAIN dialog box 1 2 6 3 7 4 8 5 CTT177 1. Select Mode Up to ten scan settings can be saved. The default value is applied when [Default] is selected. 2. Scan Mode: Select from [Full Color], [Grayscale], [Photo], [Text], or [Text/Photo
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    to all settings. When [Manual] is selected, all settings can be adjusted as required. • For details, see the TWAIN driver help. Basic Operation for WIA Scanning 1. Place the original. 2. On the [Start] menu, click [Devices and Printers]. 3. Right-click the icon of the printer model you want to use
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    5. Scanning Originals 76
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    6. Sending and Receiving a Fax Fax Mode Screen Standby mode screen • First line Displays the current machine status, month, and date. • Second line Displays the current resolution settings and time. Settings that can be specified for the current job By pressing the [ ] or [ ] key in the Standby mode
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    6. Sending and Receiving a Fax Setting the Date and Time 1. Press the [User Tools] key. 2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Set
  • Ricoh Aficio SP 204SN | User Guide - Page 81
    Entering Characters Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key for one second. To enter a fax number • To enter a number Use the number keys. • To enter characters other than digits " ": Press the [ ] key
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    6. Sending and Receiving a Fax Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel. The Address Book can also be edited using Smart Organizing Monitor. For details, see the Smart Organizing Monitor Help. • The Address Book
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    xxx Series]. 3. Click [Smart Organizing Monitor for SP xxx Series Status]. 4. If the machine you are using is not selected, click [Select Device...], and then select the machine's model. 5. Click [OK]. 6. On the [User Tool] tab, click [Printer Configuration]. 7. Click the [Fax] tab. 8. To add a fax
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    6. Sending and Receiving a Fax 10. To delete a fax destination, select the destination in [Speed Dial Destination List:], and then click [Delete]. 11. Click [Apply] located in the lower part of the window. 12. Click [OK]. 13. Click [Close]. 82
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    following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax transmission settings. To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing mode from pulse to tone temporarily. If the machine is connected to
  • Ricoh Aficio SP 204SN | User Guide - Page 86
    6. Sending and Receiving a Fax 1. Press the [User Tools] key. CTT129 2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [TX Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Immediate TX], and then
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    4. Press the [Start] key. Sending a Fax CTT131 Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the destination fax number. If the fax numbers do not match, go back to Step 3. When you place original on the exposure glass and
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    6. Sending and Receiving a Fax 1. Press the [Stop/Clear] key. CTT130 2. Press the [1] key. To cancel sending a fax, press the [1] key (1: Yes). To continue sending a fax, press the [2] key (2: No). • If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled.
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    Specifying the destination using Speed Dial 1. Press the [Facsimile] key. Sending a Fax CTT125 2. Place the original on the exposure glass or in the ADF. 3. Press the [Speed Dial] key. CTT127 4. Enter the Speed Dial number using the number keys, and then press the [OK] key. 5. Press the [Start]
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    6. Sending and Receiving a Fax 6. If you have more originals to scan, press the [1] key within 60 seconds, place the next original on the exposure glass, and then press the [OK] key. Repeat this step until all originals are scanned. 7. When all originals have been scanned, press the [2] key to start
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    the [Speed Dial] key. CTT127 2. Select a destination using the number keys, and then press the [OK] key. 3. Press the [OK] key. To add a manually-specified destination 1. Enter the destination fax number using the number keys. 2. Press the [OK] key. 4. Go back to Step 3 to add further destinations
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    6. Sending and Receiving a Fax Sending a fax using On Hook Dial The On Hook Dial function allows you to check the destination's status while listening to the tone from the internal speaker. This function is useful when you want to ensure that the fax will be received. • To send faxes using the
  • Ricoh Aficio SP 204SN | User Guide - Page 93
    Sending a Fax CTT127 2. Select a destination using the number keys, and then press the [OK] key. To add a manually-specified destination 1. Enter the destination fax number using the number keys. 5. If you hear a high pitched tone, press the [Start] key. CTT131 6. If the original
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    6. Sending and Receiving a Fax 5. Press the [Start] key. CTT131 6. If the original is placed on the exposure glass, press the [1] key (1: TX). 7. Replace the handset. Specifying the Scan Settings Adjusting image density There are five image density levels. The darker the density level, the darker
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    Sending a Fax Specifying the resolution Standard Select this when the original is a printed or typewritten document with normal-sized characters. Detail Select this when the original is a document with small print. Photo Select this when the original contains images such as photographs or shaded
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    PC FAX address book or enter a fax number manually. You can send faxes to up to 100 The procedure in this section is an example based on Windows 7. • Using PC FAX, you can send up to menu, click [Print...]. 3. Select the PC FAX driver as the printer, and then click [Print]. 4. Specify a destination.
  • Ricoh Aficio SP 204SN | User Guide - Page 97
    to 9, "P" (pause), "T" (tone), " ", and " ". • To use tone services on a pulse-dialing line, insert "T" in a fax number. "T" switches the dialing mode from ...]. 2. Select the PC Fax driver as the printer, and then click a button such as [Preferences]. PC FAX driver properties dialog box appears. 3.
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    book This section describes how to open the PC FAX address book. 1. On the [Start] menu, click [Devices and Printers]. 2. Right-click the PC FAX driver icon, and then click [Printing Preferences...]. 3. Click [Edit Address Book...]. Registering destinations This section describes how to register
  • Ricoh Aficio SP 204SN | User Guide - Page 99
    [Yes]. Editing a Fax Cover Sheet This section describes how to edit a fax cover sheet in the PC FAX driver's properties. 1. On the [File] menu, click [Print...]. 2. Select the PC FAX driver as the printer, and then click [Print]. 3. Click [Cover Sheet] tab. 4. Configure settings as necessary. 97
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    machine • Auto mode In this mode, the machine automatically answers all incoming calls in fax reception mode. When using the machine with an external phone • Manual mode In this mode, you must answer calls with an external telephone. If a call is a fax call, you have to start the fax reception
  • Ricoh Aficio SP 204SN | User Guide - Page 101
    to select the reception mode, and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen. Receiving a fax in Manual mode • To receive faxes, be sure to first remove any originals loaded in the ADF. 1. Pick up the handset of the external telephone to answer
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    mode by picking up the external phone's handset while the phone is ringing. If you hear a fax calling tone or no sound, receive the fax manually. 100
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    Lists/Reports Related to Fax Lists/Reports Related to Fax The lists and reports related to the fax function are as follow: • Fax Journal Prints a fax transmission and reception journal for the last 100 jobs. • TX Status Report Prints out the latest Transmission result. • TX Standby File List Prints
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    6. Sending and Receiving a Fax 102
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    use. The machine's default settings are grouped into the following eight categories: • [System Settings], [Printer Features], [Copier Features], [Fax Features], [Address Book], [Print List/Report], [Scanner Features], [Network Settings] 3. To confirm setting items and values displayed, press the [OK
  • Ricoh Aficio SP 204SN | User Guide - Page 106
    7. Configuring the Machine Using the Control Panel Copier Features Settings Sort Configures the machine to sort the output pages into sets when making multiple copies of a multipage document (P1, P2, P1, P2...). Default: [Off] • On • Off Original Type Specifies the original type to optimize
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    sides of each sheet. Default: [Off] • Off • Top to Top • Portrait • Landscape • Top to Bottom • Portrait • Landscape For details, see page 60 "Making 2-sided Copies". Toner Saving Reduces toner consumption when printing. When this setting is enabled, print quality may be degraded. Default: [Off] 105
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    7. Configuring the Machine Using the Control Panel • Off • On Bypass Ppr Settings Paper Size Specifies the paper size. Default: (mainly Europe and Asia) [A4] (mainly North America) [LT (81/2 × 11)] • A4, B5 JIS, A5, B6 JIS, A6, LG (81/2 × 14), LT (81/2 × 11), HLT (51/2 × 81/2), EXE (71/4 × 101/2),
  • Ricoh Aficio SP 204SN | User Guide - Page 109
    Fax Features Settings Fax Features Settings TX Settings Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] • Off Select this when using Memory Transmission. • On Select this when using Immediate Transmission. • Next Fax Only Select this
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    Default: [Auto] • Auto The machine automatically answers all incoming calls in fax reception mode. • Manual The machine rings when it receives incoming calls. The machine receives faxes only when you manually operate the machine to receive faxes. Auto Reduction Sets the machine to reduce the size of
  • Ricoh Aficio SP 204SN | User Guide - Page 111
    Fax Features Settings Number of Rings Specifies how many times the external telephone or handset must rings before the machine starts to receive a fax when [Switch RX Mode] is set to [Auto]. Default: 3 times • 3 to 5 times, in increments of 1 If you have set [Country Code] to [Japan], you can
  • Ricoh Aficio SP 204SN | User Guide - Page 112
    7. Configuring the Machine Using the Control Panel The default depends on the [Country Code] setting. Transmission Speed Specifies the transmission speed for the fax modem. Default: [33.6 Kbps] • 33.6 Kbps • 14.4 Kbps • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps Reception Speed Specifies the
  • Ricoh Aficio SP 204SN | User Guide - Page 113
    be able to send faxes to external destinations. Default: 9 • 0 to 999 Fax No. Confirmation If this setting is enabled, when trying to send a fax by manually entering a fax number, the user will be prompted to re-enter the number for confirmation. If the numbers do not match, the fax cannot be
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    7. Configuring the Machine Using the Control Panel PC FAX Error Report Sets the machine to print PC FAX error reports automatically. Default: [Auto Print] • Auto Print • Do not Auto Print 112
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    Features Settings Scanner Features Settings Scanning Mode Select a scan type for the original. This setting is only applied to Scan to USB. Default: [Color : Text/Photo] • B&W : Text • B&W : Text/
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    7. Configuring the Machine Using the Control Panel File Format Setting File format for B&W and Grayscale/ Color. This setting is only applied to Scan to USB. • B&W Default: [Multi-page: TIFF] • Single Page: TIFF • Single Page: PDF • Multi-page: TIFF • Multi-page: PDF • Gray Scale/ Color Default: [
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    • On (per size) • On (per page) • Off Delete Scanner File Deletes unsent scanner jobs remaining in the machine's memory. • Delete File • Delete All Files Scanner Features Settings 115
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    7. Configuring the Machine Using the Control Panel Address Book Settings Fax Speed Dial Dest. Fax numbers and names can be registered in the speed dial list. Up to 100 entries can be registered. For details, see page 80 "Registering Fax Destinations". 116
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    System Settings System Settings Tray 1 Ppr Settings Paper Size Specifies the paper size. Default: (mainly Europe and Asia) [A4] (mainly North America) [LT (81/2 × 11)] • A4, B5 JIS, A5, B6 JIS, A6, LG (81/2 × 14),LT (81/2 × 11), HLT (51/2 × 8 1/2), EXE (71/4 × 101/2), 16K (197 × 273mm), 16K (195 ×
  • Ricoh Aficio SP 204SN | User Guide - Page 120
    7. Configuring the Machine Using the Control Panel Default: [Middle] Print Job End Tone Specifies the volume of the beep sound when a print job is complete. Default: [Off] Print Job Error Tone Specifies the volume of the beep sound when a print job error occurs. Default: [Middle] Scan Job End Tone
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    using up to 20 characters. Function Priority Specifies the mode that is activated when the power is turned on. Default: [Copier] • Copier • Facsimile • Scanner Energy Saver Mode Sets the machine to enter Energy Saver Mode, Energy Saver Mode 1 or Energy Saver Mode 2, to reduce power consumption. The
  • Ricoh Aficio SP 204SN | User Guide - Page 122
    . • Off You must install the driver separately for individual machines, because a machine that is not the original will be recognized as a new device upon USB connection. Print Cartridge Displays information about consumables. This information is displayed only if [Toner End Option] has been
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    is set to [Continue Printing], "**" is displayed instead of the indicator above. Toner levels are always displayed for Type 3 models. Low Humidity Mode When the machine is used in a low humidity environment, black stripes with a few millimeters width may appear. Selecting [On] should prevent such
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    runs out, printing will continue and no messages will be displayed. • [Toner End Option] is not displayed for Type 3 models. • For details about print cartridge and toner, see page 179 "Notes About the Toner". Reset Settings • Reset All Settings Resets all settings to the factory default, except
  • Ricoh Aficio SP 204SN | User Guide - Page 125
    Printing Lists/Reports Printing the Configuration Page 1. Press the [User Tools] key. Printing Lists/Reports CTT129 2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key. 3. Press the [ ] or [ ] key to select types of report, and then press the [OK] key. Types of
  • Ricoh Aficio SP 204SN | User Guide - Page 126
    7. Configuring the Machine Using the Control Panel Fax Speed Dial List Prints a list of Speed Dial entries. Scanner Dest. List Prints a list of scan destinations. Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder transmissions. Network Setting
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    Features Settings Printer Features Settings I/O Timeout Timeout: USB Specifies how many seconds the machine waits for print data if the data is interrupted while being sent from the
  • Ricoh Aficio SP 204SN | User Guide - Page 128
    and default gateway address automatically from a DHCP server. When DHCP is used, you cannot specify the IPv4 address, subnet mask, or default gateway address manually. Default: [On] • On • Off • IP Address Specifies the machine's IPv4 address when DHCP is not used. Use this menu to check the current
  • Ricoh Aficio SP 204SN | User Guide - Page 129
    Displays the IPv6 stateful address. • Manual Config. Add. Specifies the machine's IPv6 address when DHCP is not used. • IPv6 Gateway Address Specifies the IPv6 address of the default gateway. MAC Address Displays the MAC address. Network Settings 127
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    7. Configuring the Machine Using the Control Panel 128
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    • Resetting the machine's configuration to the factory default Supported Web browsers • Internet Explorer 6 or later • Firefox you access the machine using Web Image Monitor, the top page appears in your browser's window. 1. Launch the Web browser. 2. In the Web browser's address bar, enter "http
  • Ricoh Aficio SP 204SN | User Guide - Page 132
    area Displays the basic information about of the machine. • If you use an older version of a supported Web browser or the Web browser has JavaScript and cookies disabled, display and operation problems may occur. • If you are using a proxy server, configure the Web browser settings as necessary
  • Ricoh Aficio SP 204SN | User Guide - Page 133
    Using Web Image Monitor 1. Interface Settings The interface setting appears. 2. IPv4 The IPv4 configuration appears. 3. IPv6 The IPv6 configuration appears. 4. Machine Information The machine information appears. Administrator Mode In the administrator mode, you can configure various machine
  • Ricoh Aficio SP 204SN | User Guide - Page 134
    8. Configuring the Machine Using Utilities 2. IPv4 You can change the IPv4. 3. IPv6 You can change the IPv6. 4. SNMP You can change the SNMP. 5. Administrator Settings You can change the administrator password. 6. Restore Defaults You can reset the administrator password and other network settings.
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    the device information, paper tray status, toner status, and total counter. Item Status Toner Total Counter Paper Description Displays the icon indicating interface settings. Item Network MAC Address Description Displays Ethernet operation status. Displays the MAC address (Media Access Control
  • Ricoh Aficio SP 204SN | User Guide - Page 136
    Enter the host name you want to set for the network interface board, using up to 63 characters. The default is RNP, followed by the MAC address of the active interface board. If you change the name to other than the default, the new name cannot begin with "RNP" or "rnp
  • Ricoh Aficio SP 204SN | User Guide - Page 137
    Using Web Image Monitor Item Domain Name IPv4 Address Subnet Mask DDNS Description Specify whether to use the domain name obtained from the DHCP server, or the domain name set for the device. • "Auto-Obtain (DHCP)" selected When using DHCP, the domain name obtained from the DHCP server is used. If
  • Ricoh Aficio SP 204SN | User Guide - Page 138
    board, using up to 63 characters. The default is RNP, followed by the MAC address of the active interface board. If you change the name to other than from the MAC address of the active interface board. Stateless Address Displays the stateless address for router. Manual Configuration Address In
  • Ricoh Aficio SP 204SN | User Guide - Page 139
    Monitor Item DHCPv6 DDNS Description Select [Enable] to use the DHCPv6 server to automatically configure the network settings. Select [Disable] to manually configure the network settings. Select whether DDNS (Dynamic DNS) name resolution for the network interface board is active or inactive. When
  • Ricoh Aficio SP 204SN | User Guide - Page 140
    8. Configuring the Machine Using Utilities Configuring the SNMP Settings Click [SNMP] to display the page for configuring the SNMP settings. SNMP Item SNMP Description Select whether SNMP is active or inactive for the interface board(s). SNMPv1,v2 Setting Item Description SNMPv1 Trap
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    Using Web Image Monitor Item Description Access Type In the list, select the access rights to the community. • Not Accessible No access permitted. • read-only You can read the information, but not edit it. • read-write You can read and edit the information. • trap Notifies the manager with
  • Ricoh Aficio SP 204SN | User Guide - Page 142
    Information Click [Machine Information] to display machine information. Machine Information Item Description Firmware Version Displays the version of firmware installed on the machine. Engine FW Version Displays the version of the firmware for the machine engine. Machine ID Displays the
  • Ricoh Aficio SP 204SN | User Guide - Page 143
    Using Smart Organizing Monitor • To use Smart Organizing Monitor, install the printer driver. Checking the Status Information 1 3 4 2 CTT014 1. machine. • Toner The remaining toner level is displayed in ten levels, when [Toner End Option] has been set to [Stop Printing]. If [Toner End Option]
  • Ricoh Aficio SP 204SN | User Guide - Page 144
    ]. 3. Click [Smart Organizing Monitor for SP xxx Series Status]. 4. If the machine you are using is not selected, click [Select Device...], and then select the machine's model. 5. Click [OK]. 6. On the [User Tool] tab, click [Printer Configuration]. 7. Change the settings if necessary. 8. Click
  • Ricoh Aficio SP 204SN | User Guide - Page 145
    Scanner [Smart Organizing Monitor for SP xxx Series]. 3. Click [Smart Organizing Monitor for SP xxx Series Status]. 4. use or loss of use of this software. • The company shall also not or loss of use of this software. • To make sure that a update. • Download the firmware from the manufacturer's
  • Ricoh Aficio SP 204SN | User Guide - Page 146
    Organizing Monitor for SP xxx Series Status]. 4. If the machine you are using is not selected, click [Select Device...], and then select the machine's model. 5. Click [OK]. 6. On the [User Tool] tab, click [Printer Configuration]. 7. On the [System] tab, click [Printer Firmware Update...]. 8. Click
  • Ricoh Aficio SP 204SN | User Guide - Page 147
    the procedure described below. However, this message will not be displayed if [Toner End Option] has been set to [Continue Printing]. Replace the print cartridge if the printed image becomes pale or blurred. • Store print cartridges in a cool dark place. • Actual printable numbers vary depending on
  • Ricoh Aficio SP 204SN | User Guide - Page 148
    9. Maintaining the Machine 5. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place. CTT048 6. Carefully push up the front cover until it closes. 146
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    Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality. Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has been wrung out thoroughly. If you still cannot remove the stain or grime, use a
  • Ricoh Aficio SP 204SN | User Guide - Page 150
    Maintaining the Machine Cleaning the Inside of the Machine 1. Open the front cover, and then carefully lower it. 2. Carefully pull out the print cartridge horizontally, holding its center. CTT045 3. Use a cloth to wipe the inside of the machine toward and away from yourself. CTT176 Wipe carefully so
  • Ricoh Aficio SP 204SN | User Guide - Page 151
    Cleaning the Exposure Glass Cleaning the Exposure Glass 1. Lift the exposure glass cover. Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be damaged. 2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a
  • Ricoh Aficio SP 204SN | User Guide - Page 152
    9. Maintaining the Machine Cleaning the Auto Document Feeder 1. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. 2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any
  • Ricoh Aficio SP 204SN | User Guide - Page 153
    This section describes how to troubleshoot common problems that may occur while operating the machine. Problem The machine does not turn consumable is not properly Check that the consumable is installed. properly installed. • If any of these problems persist, turn off the power, pull out the
  • Ricoh Aficio SP 204SN | User Guide - Page 154
    when printing images that contain large areas of solid color, which consume a lot of toner. • Use supported types of paper. See page 25 "Supported Paper". • Load paper only as high as the upper limit markings on the paper guide. • Fan the paper well before loading. Also make sure that the edges are
  • Ricoh Aficio SP 204SN | User Guide - Page 155
    Feed Problems Problem Paper gets wrinkles. The printed paper is curled. Images are printed diagonally to the pages. Solution • Paper is damp. Use paper that has been stored properly. • Paper is too thin. See page 25 "Supported Paper". • If there are gaps between the paper and the paper guides
  • Ricoh Aficio SP 204SN | User Guide - Page 156
    10. Troubleshooting Removing Jammed Paper from Tray 1 1. Pull Tray 1 halfway out, and check for pull out the print cartridge horizontally, holding its center. CTT045 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the print cartridge on paper or similar
  • Ricoh Aficio SP 204SN | User Guide - Page 157
    5. Lifting the guide plate, remove the jammed paper carefully. Paper Feed Problems CTT046 6. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place. CTT048 7. Carefully push up the front cover until it closes.
  • Ricoh Aficio SP 204SN | User Guide - Page 158
    10. Troubleshooting Removing Jammed Paper from the Bypass Tray • Since the temperature around the guide is high, wait for it to cool before Rear Cover to Remove Jammed Paper • Since the temperature around the guide is high, wait for it to cool before checking for jammed paper. 1. Open the rear
  • Ricoh Aficio SP 204SN | User Guide - Page 159
    2. Open the fusing cover. Paper Feed Problems CTT079 3. Push the levers on the sides down with your thumbs. CTT080 4. Remove the jammed paper carefully. CTT066 5. Push the levers on the sides up with your thumbs. 6. Close the fusing cover. 157
  • Ricoh Aficio SP 204SN | User Guide - Page 160
    10. Troubleshooting 7. Close the rear cover. CTT044 Removing Scanning Jams 1. Open the ADF cover. CTT038 2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may tear. 158 CTT040
  • Ricoh Aficio SP 204SN | User Guide - Page 161
    3. Close the ADF cover. Paper Feed Problems CTT039 4. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. CTT027 5. Close the ADF. 159
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    type setting is incorrect. Make sure that the paper type setting of the printer driver matches the type of paper loaded. See page 25 "Supported Paper". A non-genuine print cartridges is being used. Non-genuine print cartridges reduce print quality and can cause malfunctions. Use genuine print
  • Ricoh Aficio SP 204SN | User Guide - Page 163
    with printing. If the problem is not resolved, close unneeded processes too. • Check that the latest printer driver is being used. A print printer driver. The whole printout is blurred. • Paper is damp. Use paper that has been stored properly. See page 25 "Supported Paper". • If you enable [Toner
  • Ricoh Aficio SP 204SN | User Guide - Page 164
    10. Troubleshooting Print Positions Do Not Match Display Positions If the position of items on the printed page differs from the . The paper size setting does not match the paper Check whether the paper size specified on the loaded. printer driver matches that of the loaded paper. 162
  • Ricoh Aficio SP 204SN | User Guide - Page 165
    Problems Copier Problems Problem according to the type of original. Black spots appear when photocopying a photographic print and then place two or three sheets of white paper on top of it. Leave the originals on the exposure glass, make sure that toner or correction fluid is dry. Place the original
  • Ricoh Aficio SP 204SN | User Guide - Page 166
    10. Troubleshooting Scanner Problems Problem Solution The scanned image is dirty. • The scanning part is dirty. • Before placing originals on the exposure glass, make sure that toner or correction fluid is dry. The scanned image is distorted or out of position. The original was moved during
  • Ricoh Aficio SP 204SN | User Guide - Page 167
    that you can make calls using the telephone. If you cannot make calls this way, contact your telephone company. • If the problem persists, contact your sales or service representative. Dial tone could not be detected. • Set [Dial Tone Detect] to [Do not Detect]. Err:2) Err:3) Err:4) Dial fails
  • Ricoh Aficio SP 204SN | User Guide - Page 168
    describes how to troubleshoot problems that do not produce an error code. Problem Cannot send faxes. Cannot receive faxes even when sending them is possible. Solution Check the error code, and then perform the appropriate procedure to resolve the problem. • A print cartridge is empty. Replace
  • Ricoh Aficio SP 204SN | User Guide - Page 169
    Fax Problems Problem Solution Cannot print received faxes. • Tray 1 is empty. Load paper 150 "Cleaning the Auto Document Feeder". • Before placing originals on the exposure glass, make sure that ink or correction fluid is dry. A fax you sent appears blank when received. The original was placed
  • Ricoh Aficio SP 204SN | User Guide - Page 170
    Troubleshooting Error and Status Indicate on the Control Panel Messages on the Screen • If the "Service Call: SCXXX" appears, contact your sales or service originals, and then place them again. See page 152 "Paper Feed Problems". • Check the originals are suitable for scanning. See page 39 "
  • Ricoh Aficio SP 204SN | User Guide - Page 171
    in Tray 1. The print cartridge has not been Reinstall the print cartridge. See page 145 installed. "Replacing the Print Cartridge". The machine has run out of the Replace the print cartridge. See page 145 toner. "Replacing the Print Cartridge". The print cartridge is almost empty. Prepare
  • Ricoh Aficio SP 204SN | User Guide - Page 172
    10. Troubleshooting Message TX Comm. Error RX Comm. Error Memory Overflow 1: TX 2: a lower resolution. • If an error has occurred because of a problem such as lack of paper, paper jamming, or toner running out, correct the problem, and then finish printing the outstanding files. • If there is a
  • Ricoh Aficio SP 204SN | User Guide - Page 173
    600dpi] in [Resolution:] to reduce the size of data. For details, see the Printer Driver Help. The specified paper size of the file does not match that of the paper lost while sending or receiving data. If the problem involves the FTP/SMB server, check the [Edit Network Scan Destination] setting in
  • Ricoh Aficio SP 204SN | User Guide - Page 174
    involves the SMTP/SNTP server, check the [Server Properties...] setting in Smart Organizing Monitor. If the problem involves the USB flash drive, check that it is a supported model, and then reinsert it. Invalid Password #### Server The password entered to access the FTP, SMTP, POP3, or SMB
  • Ricoh Aficio SP 204SN | User Guide - Page 175
    Error and Status Indicate on the Control Panel Message File Over Page Over #### Server Error SMTP Server Full Memory Overflow 1: TX 2: Cancel USB Flash Disk Full Fax Job Memory Over Causes Solutions The assigned file names range from SIG000101 to SIG999901. If the file name assignment passes
  • Ricoh Aficio SP 204SN | User Guide - Page 176
    data (history). Scanner The selected destination is not registered to a scan destination list. Fax Enter the fax number manually. Scanner Register the scan . Cannot Scan Remove Paper In ADF A6 and custom size paper are not supported. • Load the ADF with paper other than A6 or custom size paper.
  • Ricoh Aficio SP 204SN | User Guide - Page 177
    "Paper Feed Problems". Paper Size Mismatch The paper size specified on the machine and the size specified in the printer driver do not see the printer driver Help. Print Cartridge Not Detected The print cartridge has not been Reinstall the print cartridge. See page 145 installed. "Replacing
  • Ricoh Aficio SP 204SN | User Guide - Page 178
    10. Troubleshooting Messages of the Print Cartridge Message Causes Toner Almost Empty The print cartridge is almost empty. Out of Toner The machine has run out of the toner. Solutions Prepare a new print cartridge. Replace the print cartridge. See page 145 "Replacing the Print Cartridge".
  • Ricoh Aficio SP 204SN | User Guide - Page 179
    Error and Status Messages Appear in the PC FAX Window Error and Status Messages Appear in the PC FAX Window Message Causes Solutions PC FAX has already been launched. Cannot launch it again. The [PC FAX] dialog box is already open. Quit PC FAX once,
  • Ricoh Aficio SP 204SN | User Guide - Page 180
    10. Troubleshooting 178
  • Ricoh Aficio SP 204SN | User Guide - Page 181
    are cases where the printer cannot print the number of sheets indicated in the specifications. • When operating the machine for the first time, use the print cartridge supplied with this machine. If this cartridge is not initially used, the following problems may occur: • "Out of Toner" will be
  • Ricoh Aficio SP 204SN | User Guide - Page 182
    Take extra caution when carrying the machine up or down stairs. • Do not remove the print cartridge when moving the machine. • Be sure to hold the machine level while carrying it. To prevent toner from spilling, move the machine carefully. 1. Be sure to check the following points: • The power switch
  • Ricoh Aficio SP 204SN | User Guide - Page 183
    period of use. • Print cartridges are not covered by warranty. However, if there is a problem, contact the store where you purchased them. • The supplied print cartridge can print approximately 700 pages. • This machine periodically performs cleaning. During cleaning, toner will be used to maintain
  • Ricoh Aficio SP 204SN | User Guide - Page 184
    General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning ), 16K (184 × 260 mm), Custom Paper Size • The following paper sizes are supported as custom paper sizes: • Width Tray1: Approximately 100-216 mm (3.9-8.5 inches) Bypass
  • Ricoh Aficio SP 204SN | User Guide - Page 185
    Specifications of the Machine 150 sheets (70 g/m2, 19 lb.) • Bypass Tray 1 sheet (70 g/m2, 19 lb.) Maximum loading height 15.5 mm (0.6 inches) Paper output capacity • Output Tray 50 sheets (70 g/m2, 19 lb.) • Rear 1 sheet (70 g/m2, 19 lb.) ADF capacity 15 sheets (80 g/m2, 21.3 lb.) Memory 32 MB
  • Ricoh Aficio SP 204SN | User Guide - Page 186
    (From the completion of data processing to the completion of paper delivery) Interface • Ethernet (10BASE-T, 100BASE-TX) • USB 2.0 Printer language DDST Copier Function Specifications Maximum resolution (scanning and printing) • Exposure glass Scanning: 600 × 600 dpi Printing: 600 × 600 dpi • ADF
  • Ricoh Aficio SP 204SN | User Guide - Page 187
    129%, 155%, 200% • Zoom ratio: 25% to 400% Copy quantity 99 Scanner Function Specifications Maximum scanning area (horizontal × vertical) • Exposure glass 216 × 297 mm scanning from a computer (WIA) 600 × 600 dpi ADF throughput Black and white: 75.3 mm per second Color: 37.6 mm per second Interface
  • Ricoh Aficio SP 204SN | User Guide - Page 188
    11. Appendix Fax Function Specifications Access line • Public switched telephone networks (PSTN) • Private branch exchange (PBX) Transmission mode ITU-T Group 3 (G3) Scan line density 8 dots per mm × 3.85 line per mm (200 × 100 dpi) 8 dots per mm × 7.7 line per mm (200 × 200 dpi) Transmission time 3
  • Ricoh Aficio SP 204SN | User Guide - Page 189
    Bonjour, ColorSync, Leopard, Macintosh, Mac OS, Power Mac, Safari and TrueType are trademarks of Apple Inc., registered in the United States and other countries. Firefox® is a registered trademark of the Mozilla Foundation. Microsoft®, Windows®, Windows Server®, Windows Vista®, and Internet Explorer
  • Ricoh Aficio SP 204SN | User Guide - Page 190
    ® HPC Server R2 2008 • The product names of Windows Server 2012 are as follows: Microsoft® Windows Server® 2012 Foundation Microsoft® Windows Server® 2012 Essentials Microsoft® Windows Server® 2012 Standard Microsoft® Windows Server® 2012 Datacenter Microsoft product screen shots reprinted with
  • Ricoh Aficio SP 204SN | User Guide - Page 191
    77 Fax problems 165 Firmware 143 I ID Card copy 57 Image density 63, 71, 92 Important Safety Instructions 9, 12 Initial setup 19 Interior 17 Introduction 6 IP address 21 J Job cancel 45 L Legal prohibition 6 Lists 101, 123 Loading paper 31 M Machine settings 142 Manual
  • Ricoh Aficio SP 204SN | User Guide - Page 192
    area 28 Print cartridge 145, 181 Print quality problems 160 Printer features 125 Printer function 184 Printer problems 161 R Receiving , 175 Supported paper 25 System information 141 System settings 117 T Time 78 Toner 179 Trademarks 187 Transmission mode 83 Troubleshooting......151,
  • Ricoh Aficio SP 204SN | User Guide - Page 193
    MEMO 191
  • Ricoh Aficio SP 204SN | User Guide - Page 194
    MEMO 192 EN GB EN US EN AU M135-8632
  • Ricoh Aficio SP 204SN | User Guide - Page 195
  • Ricoh Aficio SP 204SN | User Guide - Page 196
    EN GB EN US EN AU M135-8632 © 2013
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Operating Instructions
User Guide
For safe and correct use, be sure to read "Safety Information" before using the machine.