Kyocera FS-3540MFP FS-3540MFP/3640MFP Operation Guide
Kyocera FS-3540MFP Manual
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- Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 1
FS-3540MFP/FS-3640MFP OPERATION GUIDE - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 2
Introduction Thank you for your purchase of FS-3540MFP/FS-3640MFP. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read this - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 3
-used operations, routine maintenance, and troubleshooting action. Safety Guide Provides safety and cautionary information for the installation and use of the machine. Be sure to read this guide before using the machine. Safety Guide (FS-3540MFP/FS3640MFP) Describes the machine installation - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 4
- Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 5
(ENERGY STAR®) Program 1-12 About this Operation Guide 1-13 Conventions in This Guide 1-13 Originals and Paper Sizes 1-15 2 Off ...2-11 Installing Software ...2-13 Installing Printer Driver 2-13 Setting TWAIN Driver 2-17 Setting WIA Driver ...2-18 Energy Saver function ...2-19 Sleep and - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 6
...6-2 Preparation for Sending a Document to a PC 6-5 Checking What to Enter for [Host Name 6-5 Checking What to Enter for [Login User Name 6-6 Creating a Shared Folder 6-7 Checking the [Path 6-10 Configuring Windows Firewall (for Windows 7 6-11 Specifying Destination ...6-15 Choosing from - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 7
Functions for Document Box 7-9 Duplex ...7-10 Encrypted PDF Password 7-11 JPEG/TIFF Print ...7-12 XPS Fit to Manual Log History Transmission 8-10 Setting E-mail Subject 8-11 Check of Device Status ...8-12 Checking the Remaining Amount of Toner and Paper 8-14 9 Setup, Registration, and User - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 8
the Number of Pages Printed 9-61 Printing an Accounting Report 9-63 Job Accounting Default Setting 9-64 Unknown Login User Name Job 9-65 10 Troubleshooting 10-1 Toner Container Replacement 10-2 Waste Toner Box Replacement 10-4 Replacing the Maintenance Kit (MK-370 10-6 Cleaning ...10 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 9
Choosing the Appropriate Paper 11-11 Special Paper ...11-14 Specifications ...11-18 Machine ...11-18 Printer ...11-20 Scanner ...11-20 Document Processor 11-21 Environmental Specifications 11-21 Glossary ...11-22 Index ...Index-1 v - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 10
vi - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 11
Quick Guide Be sure to read Precautions for Use before using this machine. To make copies the USB cable Setup Network Setup (LAN Cable Connection) Install the printer driver on your computer...2-13 Loading Originals...3-12 Loading Paper...3-2 Operation Copying...4-2 Printing Documents - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 12
It sends. To send documents You can send scanned images via a network. Or, you can also store scanned images in USB memory. Administrator tasks What you want to do Send as E-mail Send to Folder (SMB) Saving Documents to USB Memory Setup Connecting Cables Network Setup (LAN Cable Connection) - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 13
(Address Book/Adding One Touch Keys)** Loading Paper...3-2 Operation FAX Operation Network FAX Operation * For more information, refer to the Network FAX Driver Operation Guide. ** If the destination is not stored in the address book, you can send the FAX by entering the address directly. ix - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 14
Menu Map Copies (page 4-2) Paper Selection (page 3-43) Zoom (page 4-5) Density (page 3-45) Duplex (page 4-7) Combine (page 4-10) Collate (page 3-44) Functions Original Size (page 3-37) Original Orientation (page 3-38) Original Image (page 3-47) EcoPrint (page 4-13) Sharpness (page 3-48) Background - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 15
Book (refer to KYOCERA COMMAND CENTER Operation Guide) E-mail (page 6-18) Folder (page 6-19) FAX (refer to Fax Operation Guide) WSD Scan (page Background Density Adj. (page 3-49) FAX TX Resolution (refer to Fax Operation Guide) Zoom (page 3-50) Continuous Scan (page 3-41) File Name Entry ( - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 16
7-3) Paper Selection (page 3-43) Collate (page 3-44) Duplex (page 7-10) Functions Job Finish Notice (page 3-54) Priority Override (page 3-57) Encrypted PDF Password (page 7-11) JPEG/TIFF Print (page 7-12) XPS Fit to Page (page 7-13) Add/Edit Shortcut (page 3-27) Sub Address Box (refer to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 17
(page 8-5) Scheduled Job (page 8-6) Print Job Log (page 8-7) Send Job Log (page 8-7) Store Job Log (page 8-7) Scanner (page 8-12) Printer (page 8-13) FAX (page 8-13) Toner Status (page 8-14) Paper Status (page 8-14) Removable Memory (page 8-13) xiii - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 18
Service Status (page 9-6) Accounting Report (page 9-6) Sub Address Box List (refer to Fax Operation Guide) FAX List (Index) (refer to Fax Operation Guide) FAX List (No.) (refer to Fax Operation Guide (page 3-16) User Name (page 9-7) Login User Name (page 9-7) Login Password (page 9-7) Access - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 19
Key Confirmation (USB Keyboard) (page 9-9) FAX Speaker Volume (refer to Fax Operation Guide) FAX Monitor Volume (refer to Fax Operation Guide) Original Settings (page 9-9) Custom Original Size (page 9-9) Default Original Size (page 9-9) Paper Settings (page 9- Custom Paper Size (page 9-10) 10 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 20
and Forward (page 9-14) Forward (page 9-14) Destination (page 9-14) Color TIFF Compression (page 9-14) Default Screen (page 9-14) Document Box Sub Address Box (refer to Fax Operation Guide) Job Box (page 5-5) Quick Copy Job Retention (page 5-7) Deletion of Job Retention (page 5-10) Polling - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 21
Proxy (page 9-15) Address Book (page 6-24) One Touch Key (page 6-33) Address Book Defaults Sort Print List (refer to Fax Operation Guide) User Login Settings (page 9-25) User Login (page 9-27) Local User List (page 9-29) Simple login settings (page 9-38) Simple Login (page 9-38) Simple Login - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 22
Printer (page 9-16) Emulation (page 9-16) EcoPrint (page 9-16) Override A4/Letter (page 9-16) Duplex (page 9-16) Copies (page 9-16) Orientation (page 9-16) Wide A4 (page 9-16) Form Feed TimeOut (page 9-16) LF Action (page 9-16) CR Action (page 9-16) Paper Feed Mode (page 9-16) Resolution (page 9-17 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 23
(page 9-21) HTTP Security (page 9-21) LDAP Security (Ext. Address Book) (page 9-21) LDAP Security (User Property) (page 9-21) LAN Interface (page 9-21) Interface Block Setting (page 9-21) USB Host (page 9-21 22) Error Clear Timer (page 9-22) Unusable Time (refer to Fax Operation Guide) xix - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 24
(page 9-23) Copy (Auto) (page 9-23) Send/Box (Auto) (page 9-23) Toner Save Level (EcoPrint) (page 9-23) Copy (page 9-23) Printer (page 9-23) Print 9-24) Service Settings Developer FAX Country Code FAX Call Settings (Europe Only) Exchange Selection (refer to Fax Operation Guide) PBX Setting - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 25
1 Preface This chapter explains the following topics: Notice ...1-2 Safety Conventions in This Guide ...1-2 Environment ...1-3 Precautions for Use ...1-3 Legal and Safety Information ...1-9 Legal Information ...1-9 Energy Saving Control Function ...1-12 Automatic 2-Sided Copy Function ...1-12 Paper - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 26
in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 27
. Do not attempt to force open or destroy the toner container or the waste toner box. Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 28
and external cover. In the normal operation of the product by user, no radiation can leak from the machine. This machine is classified -1:2007. Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure. These labels are attached to the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 29
FS-3540MFP MFP FS-3640MFP MFP 3. Optical unit When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label located on the cover of the optical unit. 4. Maintenance For safety of the service personnel, follow the maintenance instructions - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 30
and used in accordance with the instructions, may cause harmful interference to radio by the party responsible for compliance could void the user's authority to operate the equipment. This device contains in this equipment to identify the toner container may be subject to authorization and - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 31
FS-3540MFP/FS-3640MFP MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as "Kyocera") the Authorized Kyocera Dealer from whom the product was purchased. If the Kyocera Dealer is not able to provide service, write to Kyocera at the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 32
Preface > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 33
guide without the prior written consent of Kyocera Mita Corporation is prohibited. Regarding Trade Names • PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation. • KPDL is a trademark of Kyocera .org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 34
LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 35
Preface > Legal and Safety Information The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.] Monotype Imaging License - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 36
of paper used. For more information refer to Duplex on page 4-7. Paper Recycling This device supports the recycled paper which reduces the load on the environment. Your sales or service representative can provide information about recommended paper types. Energy Star (ENERGY STAR®) Program We have - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 37
system menu functionality related to overall machine operation, job accounting, and user management. 10 Troubleshooting Explains how to respond to error indications such as when the machine runs out of toner and problems such as paper jams. 11 Appendix Explains how to enter characters, and - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 38
:10 File Format PDF Duplex 1-sided Scan Resolution 300x300dpi GB0096_00 Density Normal 0 Functions File Name Entry doc Store File Screen Cancel In this guide, steps where touch panel keys are used are outlined in red. E.g.) Select [Zoom]. Ready to copy. Copy 10:10 Copies Paper Selection - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 39
and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. Icons on the Touch Panel The following icons are used to indicate originals and paper placement - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 40
Preface > About this Operation Guide 1-16 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 41
Cable ...2-10 Power On/Off ...2-11 Power On ...2-11 Power Off ...2-11 Installing Software ...2-13 Installing Printer Driver ...2-13 Setting TWAIN Driver ...2-17 Setting WIA Driver ...2-18 Energy Saver function ...2-19 Sleep and Auto Sleep ...2-19 Machine Setup Wizard ...2-20 COMMAND CENTER (Settings - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 42
Preparation before Use > Part Names Part Names Machine 10 8 9 2 3 4 5 11 1 Platen 2 Slit Glass 3 Operation Panel 4 Top Cover 5 Front Cover 6 USB Memory Slot 7 Paper Gauge 8 Toner Container Lock Lever 9 Toner Container 10 Developer Unit 11 Duplex Front Cover 2-2 1 6 7 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 43
17 22 15 18 12 Document Processor 13 Inner Tray 14 Paper Length Guide 15 Paper Width Guides 16 Paper Width Adjusting Tab 17 Paper Size Dial 18 Cassette 1 19 Paper Width Guides 20 Multi Purpose Tray (MP Tray) 21 Support Tray Section of the Multi Purpose Tray 22 Handholds 23 Rear Unit 24 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 44
Names 26 27 28 29 30 31 26 Document Processor Cover 27 Original Width Guides 28 Original Table 29 Original Eject Table 30 Original Stopper 31 Document Processor Power Cord Connector 40 Handholds 41 Left Cover 42 Waste Toner Box * Only on products with the fax function installed. 2-4 38 41 42 40 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 45
. Numeric keys. Enter numbers and symbols. Clears entered numbers and characters. Returns settings to their default states. Specifies registered information such as address numbers and user IDs by number. Finalizes numeric key entry, and finalizes screen during setting of functions. Operates - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 46
Preparation before Use > Part Names Touch Panel Displays the status of the equipment as well as necessary operation messages. Displays available functions. Configures more advanced function settings. Ready to copy. Copy Paper Selection A4 Zoom 100% 10:10 Copies Density Normal 0 Duplex Combine - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 47
Connecting a scanner to your PC network with a network cable (1000BASE-T, 100BASE-TX or 10BASE-T) COMMAND CENTER Network settings, Scanner default settings, User and destination registration Administrator's PC Network Send E-mail Sends the image data of scanned originals to the desired recipient - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 48
Preparation before Use > Determining the Connection Method and Preparing Cables Preparing Necessary Cables Prepare the necessary cables according to the interface you use. Connection Environment Function Connect a LAN cable to the machine. • Printer • Scanner (Send E-mail/Send SMB/Send FTP) • - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 49
Preparation before Use > Connecting Cables Connecting Cables Connecting LAN Cable The equipment can be connected with a network cable and used as a network printer or network scanner. 1 Power Off. Check that the indicators are off. 2 Connect the machine. 1 Connect the LAN cable to the network - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 50
Preparation before Use > Connecting Cables Connecting USB Cable The equipment can be connected with a USB cable and used as a printer or scanner in an environment where there is no network. 1 Power Off. Check that the indicators are off. 2 Connect the machine. 1 Connect the USB cable to the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 51
Preparation before Use > Power On/Off Power On/Off Power On When the main power indicator is lit... (Recovery from sleep) Main Power indicator Press the Power key. When the main power indicator is off... Power Off Turn the main power switch on. IMPORTANT When turning off the main power switch, - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 52
Preparation before Use > Power On/Off When turning off the main power switch Note that when the main power switch is turned off, the machine will be unable to automatically receive print data from computers or faxes. 1 Press the Power key. Check that the indicators are off. Verify that the Power key - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 53
the autorun screen is displayed, click Run Setup.exe. If the user account management window appears, click Allow. You can use either Express to be installed. For details, refer to Custom Installation in the Printer Driver Operation Guide on the DVD. 1 Insert the DVD. 2 Display the screen. 1 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 54
that it is turned on and click Reload. If the Windows security window appears, click Install this driver software anyway. 4 Finish the installation. This completes the printer driver installation procedure. Follow the on-screen instructions to restart the system, if required. You can install the WIA - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 55
Network on page 9-17. In the Authenticate screen, enter the name and password used to log in to the operating system. AppleTalk icon is not Printer Driver. Install the printer driver as directed by the instructions in the installation software. This completes the printer driver installation - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 56
Preparation before Use > Installing Software 4 Configure the printer. 1 Display the window. 1 2 2 Click the IP icon for an IP connection or the AppleTalk icon for an AppleTalk connection and then enter the IP address and printer name. 1 2 3 4 3 Select the options available for the machine and - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 57
of the Windows display, All Programs, Kyocera and then TWAIN Driver Setting. 2 Click Add. 2 Configure TWAIN Driver. 1 Enter the machine name. 2 When user login administration is enabled, select the checkbox beside Authentication, and enter Login User Name (up to 64 characters) and Password (up - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 58
Driver Register this machine to the WIA Driver. Instructions Driver. Enter the machine name. When using SSL, select the checkbox beside SSL. 1 2 34 5 When user login administration is enabled, select the checkbox beside Authentication, and enter Login User Name (up to 64 characters) and Password - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 59
, may cause the machine to respond more slowly. Auto Sleep Auto Sleep automatically switches the machine into Sleep if left idle for a preset time. The default preset time is 1 minute. For more information about configuring settings, refer to Sleep Timer on page 9-22. 2-19 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 60
To continue, press [Next >]. GB0889_00 < Back Next > Following the instructions on the screen to configure the following settings: Date/Time settings Network Time Date Time Obtain IP Address IP Address Subnet Mask Default Gateway For details about settings, refer to the help information - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 61
The values for each category must be set separately. If restrictions have been set for COMMAND CENTER, enter a password to access pages other than the startup page. The default password is "admin00". The password can be changed. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. 2-21 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 62
the SMTP Port Number or use the SMTP default port 25. SMTP Server Name Enter the SMTP The SMTP authentication supports Microsoft Exchange 2000 User Name When Other is selected for Authenticate, the login user name set here will be used for SMTP authentication. The maximum length of the login user - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 63
Limit Sender Address Signature Domain Restriction 3 Click [Submit]. Description When Other is selected for Authenticate, the password set here will be used for authentication. The maximum length of the login password is 64 characters. Set the amount of time to wait before time-out in seconds when - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 64
Preparation before Use > COMMAND CENTER (Settings for E-mail) 2-24 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 65
3 Common Operations This chapter explains the following topics: Loading Paper ...3-2 Before Loading Paper ...3-2 Loading Paper in the Cassettes ...3-3 Loading Paper in the Multi Purpose Tray 3-7 Loading Originals ...3-12 Placing Originals on the Platen ...3-12 Loading Originals in the Document - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 66
company name, refer to Paper on page 11-10. Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of problems. Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag. If the machine will not be - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 67
plain paper, recycled paper or color paper. The standard cassette holds up to 500 sheets of plain paper (80 g/m²). The following paper sizes are supported: A4, A5, A6, B5, Legal, Letter, Other (Folio, Oficio II, Executive, Statement, 16K and Envelope C5). NOTE You should not use inkjet printer paper - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 68
Common Operations > Loading Paper 2 Adjust the cassette size to reflect the size of paper being loaded. Paper sizes are marked on the cassette. NOTE If you are going to set paper that is longer than A4, pull out the extension cassettes pushing the lock lever one by one and adjust them to the desired - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 69
that is curled or folded may cause paper jams. Do not load more paper than will fit under the load limits on the paper width guides. The cassette holds up to 500 sheets of A4 or smaller plain paper (80 g/m2). When loading the paper, keep the side that was closest - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 70
Common Operations > Loading Paper 2 There is a paper gauge on the right side of the front of the paper cassette to indicate the remaining paper supply. When paper is exhausted, the pointer will go down to the level of (empty). 3-6 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 71
Common Operations > Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m²) . The multi purpose tray accepts paper sizes from A4 to A6 and Hagaki and from Legal to Statement, and 16K. Be sure to use the multi - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 72
the tray until it stops. IMPORTANT Curled paper must be uncurled before use. Do not load paper above the triangle mark located on the width guide. If the paper is considerably curled in one direction, for example, if the paper is already printed on one side, try to roll the paper - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 73
Common Operations > Loading Paper Loading Envelopes 5 envelope may be loaded in the multi purpose tray. Acceptable envelope sizes are as follows. Acceptable Envelope Hagaki Oufuku Hagaki Youkei 2 Youkei 4 Monarch Envelope #10 (Commercial #10) Envelope DL Envelope C5 Executive Envelope #9 ( - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 74
Common Operations > Loading Paper 2 Press the envelope switches (green). Press the two envelope switches (green) to change the paper feed mode to envelope mode. CAUTION The fuser unit inside the printer is hot. Do not touch it with your hands as it may result in burn injury. 3 Close the rear cover. - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 75
Common Operations > Loading Paper When you load envelopes or cardstock in the multi purpose tray Close the flap. Return postcard (Oufuku Hagaki) Cardstock (Hagaki) Portrait form envelopes Landscape form envelopes Load envelope with the print side facing up. IMPORTANT Use unfolded return - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 76
Common Operations > Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. NOTE Before opening the document processor, be sure that there are no originals left on the original table or on the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 77
the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor Weight Size Capacity 50 to 120 g/m² (duplex: 50 to 110 g/m²) Maximum A4 to Minimum A5 Maximum Legal to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 78
the maximum level may cause the originals to jam (see the figure). Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the original width guides. The gap may cause the originals to jam. Originals with punched holes or perforated lines should be placed - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 79
equipment's serial number is printed in the location shown in the figure. XXXXXXXXX 9.5 XXXXXXXXX 5.1 NOTE You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 80
GB0054_00 Common Operations > Checking the Counter Checking the Counter Check the number of pages printed and scanned. 1 Display the screen. 1 2 Check the counter. System Menu/Counter. Counter Printed Pages 10:10 Scanned Pages 1/1 System Menu/Counter. System Menu Quick Setup Wizard Language - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 81
, it is necessary to enter the login user name and password to use the machine. Refer to Adding a User on page 9-29 for the default login user name and password. NOTE You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 82
None 07 None 08 None 03 C 06 None 09 None 10:10 1/3 GB0023_00 Menu If this screen is displayed during operations, select a user and log in. NOTE If a user password is required, an input screen will be displayed. Refer to Simple Login on page 9-38. Logout To logout from the machine, press the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 83
Common Operations > Favorites Favorites Frequently used functions can be registered as favorites so that they can be called up easily. The following functions are pre-registered on this machine. You can delete these functions as well as register new functions. • ID Card Copy • Paper Saving Copy • - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 84
Common Operations > Favorites NOTE Press [Application] to display the Application screen. You can install applications that enable your daily work to be accomplished more efficiently. For the applications, see Favorites/ Application on page 9-15. Select the function. Favorites 10:10 ID Card Copy - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 85
:10 3 Cancel OK 10:10 2 1/1 Cancel OK GB0766_02 Configures permission settings for favorites to determine how they are shared with other users. [Destination] Select the item that you want to change. Add - Confirmation Permission Private Destination Functions Function Type Address Book - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 86
GB0773_00 Common Operations > Favorites [Functions] Select the item that you want to change. Add - Confirmation Permission Private Destination Address Book Functions Function Type 2 Wizard Cancel 1 < Back 10:10 2/2 Save 2 Functions File Format Original Size Original Orientation Duplex - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 87
Common Operations > Favorites Editing and Deleting Favorites This section describes how to edit name and permission of the registered favorites and how to delete favorites. 1 Display the screen. Select the function. Favorites 10:10 ID Card Copy Paper Saving Copy Scan to PC(Addre ss Entry) 1/1 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 88
Shared 10:10 2 1/1 Cancel OK GB0305_00 GB0781_02 Configures permission settings for favorites to determine how they are shared with other users. 3 Register the favorite. Favorites:E-mail TX 10:10 Name Sending Job - E-mail 2 Job Type Multi Sending 1/2 Number 01 Owner Admin - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 89
Common Operations > Favorites Using Favorites Call up settings from a favorite. 1 Display the screen. 2 Select a favorite. Select the function. Favorites 10:10 ID Card Copy Paper Saving Copy Scan to PC(Addre ss Entry) 1/1 Scan to PC(Addre ss Book) Menu Scan to E-mail(A ddress Entry) Scan to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 90
Common Operations > Favorites When using the program mode Select a favorite to call up registered settings. Press the Start key to start the job. 3-26 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 91
login administration. Shared Shortcut Shared shortcuts can be used by all machine users. When using user login administration, shared shortcuts can only be set by users who have logged in as administrators. 1 Display the screen. Ready to copy. Copy Paper Selection A4 Zoom 100% 10:10 Copies - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 92
Common Operations > Shortcuts 4 Select the function. Select the functions. Add - Functions Paper Selection Zoom Density Duplex Cancel < Back 10:10 1/4 Next > GB0792_00 Select the function screen to display with the shortcut. 5 Enter the shortcut name. 1 GB0057_04 2 Up to 24 characters - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 93
Common Operations > Shortcuts Editing and Deleting Shortcuts Change shortcut number/name or delete shortcut. 1 Display the screen. Ready to copy. Copy Paper Selection A4 Zoom 100% 10:10 Copies Density Normal 0 Duplex Combine 1 1-sided>>1-sided Off On Functions Shortcut 1 Shortcut 2 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 94
Common Operations > Shortcuts 3 Register the shortcut. Ready to copy. Edit - Confirmation Number Shortcut 1 Name Shortcut 1 Functions Zoom Cancel < Back 10:10 1/1 1 Save To delete Ready to copy. Add/Edit Shortcut Add Edit 1 Delete 10:10 1/1 Close GB0790_01 GB0797_00 2 Ready to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 95
Common Operations > Quick Setup Wizard Quick Setup Wizard Make the following basic settings as instructed by the Wizard: Paper Setup Sets the paper size and media type for the paper cassettes and the multi purpose tray. 1. Cassette 1 Cassette 1 - Paper Size*, - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 96
Redial This wizard will help you set the basic settings to use the fax. 10:10 GB0841_00 End Next > Start the wizard. Follow the instructions on the screen to configure settings. System Menu/Counter. Local Fax Info. 1. Dialing/RX Mode 2. Local FAX Info. 3. Sound Volume 4. Rings 5. Redial Set - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 97
Common Operations > Help Screen Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. When the [?] (help) is displayed on the touch panel, you can press it to display the Help screen. Ready to copy. Paper Selection 10:10 Auto A4 Plain - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 98
checking their status. Refer to Status / Job Cancel on page 8-1. Canceling printing from a computer To cancel a print job executed using the printer driver before the printer begins printing, do the following: 1 Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 99
Common Operations > Using Various Functions Using Various Functions This section describes common functionality that can be configured for copying, sending, and the document box. 1 Display the screen. Press the key of each function. When using USB memory, plug it into the USB memory slot . Press [ - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 100
Common Operations > Using Various Functions Common Functionality Functionality related to originals What do you want to do? Specify the original size. Specify the original orientation to scan in the correct direction. Automatically scan 2-sided originals. Scan a large number of originals separately - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 101
from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL Envelope C5, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, or Custom* * For instructions on how to specify the custom original size, refer to Custom Original Size on page 9-9. NOTE Be sure to always specify the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 102
Common Operations > Using Various Functions Original Orientation Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. • Duplex • Combine When placing originals on the platen Top - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 103
Common Operations > Using Various Functions Duplex Select the type and orientation of the binding based on the original. 1-sided Set when using a 1-sided sheet original. Send Scan to USB 2-sided Set when using a 2-sided sheet original that will be bound on the left or right. Other Settings - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 104
Common Operations > Using Various Functions 2 Select the type of original. [2-sided] Ready to send. Duplex 10:10 1-sided 2-sided Others GB0013_00 [Others] 1 Ready to send. Duplex 1-sided Cancel OK 2-sided 10:10 Others GB0013_00 Cancel OK 2 Select the type of original. Ready to send - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 105
Common Operations > Using Various Functions Continuous Scan Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [Finish Scan]. Copy Send Scan to USB GB0002_01 1 Display the screen. 1 Referring to Using Various - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 106
Common Operations > Using Various Functions 4 Finish scanning. Place the originals and press Start key. Job No.:0003 Job Name:doc00000320101010101010 Scanned Pages 10:10 Cancel Finish Scan Start copying, sending, or storing. GB0222_00 3-42 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 107
Common Operations > Using Various Functions Paper Selection Select the cassette or multi-purpose tray that contains the required paper size. Copy Print from USB NOTE Specify in advance the size and type of the paper loaded in the cassette (refer to Quick Setup Wizard on page 3-31). 1 Display the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 108
Common Operations > Using Various Functions Collate Collate the output by page. Collate Copy Print from USB Scan multiple originals and deliver complete sets of copies as required according to page number. 1 Display the screen. 1 Referring to Using Various Functions on page 3-35, display the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 109
Common Operations > Using Various Functions Density Adjust density using 7 levels. Copy Send Scan to USB GB0096_00 1 Display the screen. 1 Referring to Using Various Functions on page 3-35, display the screen. 2 Copy Ready to copy. Copy 10:10 Copies Scan to USB Ready to store in Box. Store - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 110
Common Operations > Using Various Functions Scan Resolution Select fineness of scanning resolution. Send Scan to USB The selectable resolution is [200 × 100dpi], [200 × 200dpi Fine], [200 × 400dpi Super], [300 × 300dpi], [400 × 400dpi Ultra], or [600 × 600dpi]. GB0081_01 NOTE The larger the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 111
Common Operations > Using Various Functions Original Image Select original image type for best results. Text+Photo Best for originals which contain a mixture of text and photos. Copy Send Scan to USB Photo Best for photographs. Text Sharply renders pencil text and fine lines. Graphic/Map* - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 112
Common Operations > Using Various Functions Sharpness Adjust the sharpness of the image. Copy Send Scan to USB When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward [Sharpen]. When copying images made up of patterned dots such as - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 113
dark background from originals, such as newspapers. Off Do not use this function. Auto Adjusts the density automatically based on the original. Manual Manually adjust the density. Copy Send Scan to USB 1 Display the screen. 1 Referring to Using Various Functions on page 3-35, display the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 114
Common Operations > Using Various Functions Zoom Reduce or enlarge original to send or store size. 100% Reproduces the original size. Auto Adjust the image to match the send or store size. Send Scan to USB NOTE Original Size (page 3-37), Sending Size (page 6-37), Storing Size (page 7-14), - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 115
Common Operations > Using Various Functions File Format Specify the image file format. In addition, you can adjust the image quality level. Send Scan to USB PDF Saves or sends a PDF file. You can specify the format that comply with PDF/A. TIFF Saves or sends a TIFF file. JPEG Saves or sends a - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 116
Common Operations > Using Various Functions 2 Select the file format. [PDF], [TIFF], [JPEG], or [XPS] Ready to send. File Format 10:10 PDF TIFF JPEG XPS [Others] 1 Ready to send. File Format Others Cancel Next > 10:10 PDF TIFF JPEG XPS Others Cancel Next > 2 Select the file - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 117
Common Operations > Using Various Functions Color Selection Select the color mode setting. Send Scan to USB Auto (Color/Gray) Automatically detects whether the document is color or black and white, and scan color documents in Full Color and black and white documents in Grayscale. Auto (Color/B - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 118
Common Operations > Using Various Functions Job Finish Notice Send e-mail notice when a job is complete. Copy Send Scan to Print from USB USB User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 119
For details on the External Address Book, refer to KYOCERA COMMAND CENTER Operation Guide. Enter the e-mail address directly. Ready to copy. for details on entering characters. Uses the e-mail address of the logged in user. Ready to copy. Job Finish Notice - Settings Address Book 10:10 Ext. - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 120
Common Operations > Using Various Functions File Name Entry Add a file name. Additional information such as Job No. and Date and Time can also be set. You can check a job history or job status using the job name, date and time, or job number specified here. Copy Send Scan to USB GB0002_02 1 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 121
Common Operations > Using Various Functions Priority Override Suspend the current job and give a new job top priority. The suspended job resumes after the other job is finished. Copy Print from USB NOTE This function is not available if current job was an override. Priority override may not be - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 122
Common Operations > Using Various Functions 3-58 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 123
4 Copying This chapter explains the following topics: Basic Operation ...4-2 Copying Functions ...4-4 Zoom ...4-5 Duplex ...4-7 Combine ...4-10 EcoPrint ...4-13 4-1 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 124
Copying > Basic Operation Basic Operation 1 Press the Copy key 2 Place the originals NOTE If the touch panel is turned off, press the Power key and wait for the machine to warm up. For details, refer to Loading Originals on page 3-12. 3 Selecting the functions Ready to copy. Copy Paper - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 125
Copying > Basic Operation 5 Start copying Press the Start key to start copying. 4-3 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 126
to scan in the correct direction. Original Orientation page 3-38 Select original image type for best results. Original Image page 3-47 Save toner when printing. EcoPrint page 4-13 Emphasize the outline of texts or lines. Blur the image outline. Sharpness page 3-48 Darken or lighten - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 127
Copying > Copying Functions Zoom Adjust the zoom to reduce or enlarge the image. Auto A4: 141% A5 A6: 70% Adjusts the image to match the paper size. Standard Zoom Adjusts the image to match present sizes. Model Zoom Level (Original Copy) Inch Models 400% (Max.) 200% 129% (STMT >> Letter) - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 128
Copying > Copying Functions 2 Ready to copy. Copy Paper Selection A4 Zoom 100% 10:10 Copies Density Normal 0 Duplex 1-sided>>1-sided Functions Combine Off Collate On Favorites 2 Select the function. [Auto] Ready to copy. Zoom 10:10 100% Auto Standard Zoom Others Zoom Entry Cancel - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 129
displayed when [1-sided>>1-sided] is selected. Select the orientation of the original document top edge to scan correct direction. NOTE The paper sizes supported in Two-sided to Two-sided are Letter, Legal, Executive, Statement, Oficio II, A4, A5, B5 and Folio. 1 Display the screen. 1 Referring to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 130
Copying > Copying Functions 2 Ready to copy. Copy Paper Selection A4 Zoom 100% 10:10 Copies Density Normal 0 Duplex 1-sided>>1-sided Functions Combine Off Collate On Favorites GB0001_01 2 Select the function. [1-sided>>1-sided], [1-sided>>2-sided], [2-sided>>1-sided], or [2-sided>>2-sided] - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 131
GB0012_00 Copying > Copying Functions 4 Select the binding edge of the finished copies. Ready to copy. Duplex - Duplex 10:10 Duplex 2-sided>>2-sided 1 Binding in Original Left/Right Binding in Finishing 1/1 Left/Right Original Orientation Top Edge on Left Cancel < Back OK Ready to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 132
Copying > Copying Functions Combine Combine 2 or 4 original sheets into 1 copied page. You can select the page layout or the type of boundary lines around the pages. 2 in 1 Copies 2 originals onto each page. 4 in 1 Copies 4 originals onto each page. Other Settings Combine 2 in 1 (L to R/T - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 133
Copying > Copying Functions 1 Display the screen. 1 Referring to Basic Operation on page 4-2, display the screen. 2 Ready to copy. Copy 10:10 Copies Paper Selection Zoom A4 100% Density Normal 0 Duplex 1-sided>>1-sided Functions Combine Off Collate On Favorites GB0001_01 2 Select the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 134
GB0019_00 Copying > Copying Functions 3 Sets the boundary line type. Ready to copy. Combine - Others Combine 2 in 1 (L to R/T to B) Border Line None Original Orientation Top Edge on Left 10:10 1 1/1 Cancel < Back OK 4 Select the original orientation. Ready to copy. Combine - Others - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 135
Copying > Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion when high quality print is not required. GB0002_00 1 Display the screen. 1 Referring to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 136
Copying > Copying Functions 4-14 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 137
5 Printing This chapter explains the following topics: Printing from Applications ...5-2 Printing Data Saved on the Printer ...5-5 Private Print ...5-5 Proof and Hold ...5-7 Automatic Delete Setting for Temporary Documents 5-10 5-1 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 138
instructions for printing documents. Instructions are based on interface elements as they appear in Windows 7. You can print documents created on your computer once you install the printer driver advanced printer driver settings and print documents, refer to the Printer Driver Operation Guide on the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 139
Printing > Printing from Applications 3 5 4 6 7 3 Select the Basic tab. 4 Click Page Sizes button to select the paper size. To print on the special paper such as recycled paper, click the Media Type menu and select the media type. 5 Click Source and select the paper source. NOTE If you choose Auto - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 140
NOTE Click the tabs on the print settings screen and configure the print settings as necessary. For more information, refer to the Printer Driver Operation Guide. Printing Using Half Speed Mode When printing on a paper with a smooth surface or thick paper, adjust the printing speed using the printer - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 141
the printer driver as a Private Print. Refer to the Printer Driver Operation Guide on how to print a job as Private Print using the printer driver. NOTE RAM the document to print. Document Box. Job Box - Private Print 10:10 user 1 Cancel < Back 1/1 OK Next > GB0651_00 3 Select the document. - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 142
Box - Private Print doc 4100908135138 10:10 doc 0100908134821 1/1 GB0653_01 Menu Cancel < Back Print NOTE The password entry screen will be displayed. Enter the password using the numeric keys. 2 Document Box. Copies (1 - 999, ---) copy(s) 10:10 1 2 Cancel OK GB0003_00 Specify the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 143
and Hold stores the print data which is printed by using the printer driver as a Proof and Hold Print job. Refer to the Printer Driver Operation Guide on how to print a job as Proof and Hold Print job using the printer driver. NOTE RAM disk mode must be enabled. For details, refer to RAM - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 144
Box Private Print Proof and Hold GB0051_00 GB0650_00 2 Select the creator of the document. Document Box. Job Box - Proof and Hold 10:10 user 1 1/1 10:10 1/1 10:10 3 1/1 Cancel Next > GB0652_00 Cancel < Back Next > 3 Select the document. Document Box. Job Box - Proof and Hold doc - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 145
Printing > Printing Data Saved on the Printer To delete Document Box. Job Box - Proof and Hold 1 10:10 doc 100831170850 2 doc 100831170814 1/1 doc 100831170659 doc 100831170519 Menu Cancel < Back Print GB0654_00 Select the document you wish to delete and press [(Delete)] (the trash can - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 146
Printing > Printing Data Saved on the Printer Automatic Delete Setting for Temporary Documents This setting specifies that documents, such as Private Printing, or Proof and Hold Printing, saved temporarily in the job box are automatically deleted after they have been saved for a set time. Off - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 147
Preparation for Sending a Document to a PC ...6-5 Checking What to Enter for [Host Name 6-5 Checking What to Enter for [Login User Name 6-6 Creating a Shared Folder ...6-7 Checking the [Path] ...6-10 Configuring Windows Firewall (for Windows 7 6-11 Specifying Destination ...6-15 Choosing from - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 148
) on page 6-23. This function can only be used on products equipped with fax capability. For details about this function, refer to the FAX Operation Guide. 6-2 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 149
Sending > Basic Operation 1 Press the Send key 2 Place the originals NOTE If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up. For details, refer to Loading Originals on page 3-12. 3 Specifying destination Ready to send. Send 10:10 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 150
Sending > Basic Operation 5 Start sending Press the Start key to start sending. 6-4 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 151
Sending > Preparation for Sending a Document to a PC Preparation for Sending a Document to a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer. Screens of Windows 7 are used in the following explanation. The details of the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 152
Sending > Preparation for Sending a Document to a PC Checking What to Enter for [Login User Name] Check the domain name and user name for logging onto Windows. 1 Display the window. From the Start menu, select All Programs (or Programs), Accessories and then Command Prompt. The Command Prompt - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 153
in the destination computer. NOTE If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group. 1 From the Start menu, select Control Panel, Appearance and Personalization, and then Folder Options. Windows XP, click My Computer and - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 154
Sending a Document to a PC 2 Configures permission settings. 1 1 2 In Windows XP, select Share this folder and click the Permissions button. 2 3 2 1 3 Enter the user name in the text box. Click the [Location] button and select the desired location. To select the search target, click a location - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 155
for Sending a Document to a PC 4 1 2 3 Select the entered user, select the Change and Read permissions. In Windows XP, go to step button. 7 Proceed in the same way as in step 3 to add a user to Group or user names. 8 1 2 3 Select the added user, select the Modify and Read & execute permissions. 6-9 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 156
Sending > Preparation for Sending a Document to a PC Checking the [Path] Check the share name of the shared folder that will be the destination for the document. 1 Display the window. 1 Enter "\\pc001" in "Program and File Search" in the Start menu. In Windows XP, click Search in the Start menu, - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 157
and printer sharing. 1 From the Start menu, select Control Panel, System and Security, and Allow a program through Windows Firewall. NOTE If the User Account Control dialog box appears, click the Continue button. 2 1 2 3 Select the File and Printer Sharing checkbox. 2 Add a port. 1 From the Start - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 158
Sending > Preparation for Sending a Document to a PC 2 3 4 5 1 2 6-12 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 159
Sending > Preparation for Sending a Document to a PC 6 1 2 3 Select Specific local ports, and enter "139". 7 1 2 8 1 2 Make sure all checkboxes are selected. 6-13 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 160
1 From the Start menu, select Control Panel, System and Security (or Security Center), and then Check Firewall Status) (or Windows Firewall). If the User Account Control dialog box appears, click the Continue button. 2 Click the Exceptions tab and then the Add port... button. 3 Specify Add a Port - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 161
Book, refer to Registering Destinations in the Address Book on page 6-24. For details on the External Address Book, refer to KYOCERA COMMAND CENTER Operation Guide. 1 Display the screen. 1 Referring to Basic Operation on page 6-2, display the screen. 2 Ready to send. Send Recall 10:10 Dest - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 162
Sending > Specifying Destination Destination Search Ready to send. Address Book (All) 001 123456 123456 002 123456 [email protected]... 003 123456 12345.com 004 123456 Menu 11111.com Cancel < Back 10:10 1/1 OK Searches by destination name. Advanced search by type of registered - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 163
Sending > Specifying Destination Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 6-33. 1 Display the screen. 1 Referring to Basic Operation on page 6-2, display the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 164
Sending > Specifying Destination Entering a New E-mail Address Enter the desired e-mail address. NOTE Access the COMMAND CENTER beforehand and specify the settings required for sending e-mail. For details, refer to COMMAND CENTER (Settings for E-mail) on page 2-21. 1 Display the screen. 1 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 165
SMB Protocol or FTP in the COMMAND CENTER is On. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. 1 Display the screen. 1 Referring to Basic Operation on page 6-2, display the screen . For example, \User\ScanData. Max. characters Up to 64 characters Up to 128 characters 6-19 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 166
address of FTP server Path Path to the receiving folder. For example, \User\ScanData. Otherwise the data will be saved in the home directory. Login User Name FTP server login user name Login Password FTP server login password Max. characters Up to 64 characters Up to 128 characters Up to 64 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 167
Sending > Specifying Destination 5 Accept the destinations. Ready to send. Folder - Confirmation Host Name abc Path abc Port 139 Login User Name Menu abc Cancel < Back 10:10 1/2 OK GB0128_00 Destinations can be changed later. Refer to Checking and Editing Destinations on page 6-22. - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 168
Sending > Specifying Destination Checking and Editing Destinations Check and edit a selected destination. 1 Display the screen. 1 Referring to Specifying Destination on page 6-15, specify the destination. 2 Ready to send. Send BBB [email protected] 10:10 Dest. : Check One Touch Key Address Book E- - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 169
Sending > Specifying Destination Sending to Different Types of Destinations (Multi Sending) You can specify destinations that combine e-mail addresses, folders (SMB or FTP) and fax numbers*. This is referred to as Multi Sending. This is useful for sending to different types of destination (e-mail - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 170
name, E-mail address, FTP server folder path, computer folder path, and FAX No. (Only on products with the fax function installed). NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges. Contact addresses can also - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 171
Cancel < Back GB0078_02 Use [ ] or [ ] to scroll up and down. Select the type of destination to register. For details on FAX, refer to FAX Operation Guide. 10:10 2/2 Save GB0078_03 E-mail Address 1 GB0057_13 2 Enter the E-mail address. Up to 128 characters can be entered. 6-25 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 172
abc Menu Cancel OK GB0705_03 The Folder (FTP) Address 1 Enter Host Name, Path, Port, Login User Name and Login Password. Ready to send. FTP 10:10 2 Host Name 1 Path 1/2 Port 21 Login User Name GB0057_15 GB0709_02 Menu Cancel OK 3 Use [ ] or [ ] to scroll up and down. For more - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 173
in the Address Book 2 Confirm the connection status. Ready to send. FTP Host Name abc 10:10 Path abc Port 21 1 Login User Name abc Menu 1/2 Cancel OK 2 Menu Connection Test Close GB0709_03 10:10 1/1 3 Connected. appears when connection to the destination is correctly established - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 174
the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges. Designations in the group can also - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 175
. Refer to Character Entry Method on page 11-7 for details on entering characters. 5 Enter the address number. Ready to send. Add - Confirmation Name Support department 1 10:10 Address Number Auto 1/1 Member Member:0 Cancel < Back Save Ready to send. Address Number (000 - 250) 10:10 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 176
. Address Book (Contact) 001 Sales department 1 0123456 10:10 2 Menu Narrow Down 001 Sales department 1 abc 1/2 002 Support department 0234567 Search (Name) Search(No.) 002 Support department .BOX Sort (Name) Menu Cancel OK Close 1 Use [ ] or [ 10:10 1/2 ] to scroll up and down - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 177
. To edit the destination 1 Menu Sort (No.) Add 1 Edit Delete Close 10:10 2/2 Ready to send. 2 Address Book (All) 019 Sales department 1 002 Support department 001 SYSTEM DEP. 003 Sales department 1 Menu 10:10 Member:2 Cancel 1/2 Next > GB0396_01 Use [ ] or [ ] to scroll up and down - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 178
10:10 2/2 Close Use [ ] or [ ] to scroll up and down. GB0396_01 Ready to send. 2 Address Book (All) 019 Sales department 1 002 Support department 001 SYSTEM DEP. 003 Sales department 1 Menu 3 Select the destination (contacts) or group to delete. Member:2 Cancel 10:10 1/2 Delete GB0787_01 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 179
One Touch 4/5 User Login/Job Accounting Printer System Menu/Counter. Address Book/One Touch Address Book One Touch Key Address Book Defaults 3 Print List ) Sales department 1 0123456 Sales department 1 abc Support department 0234567 Support department .BOX Menu Cancel < Back 10:10 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 180
the One Touch Key name. System Menu/Counter. Address Book (All) Sales department 1 0123456 10:10 Sales department 1 abc Support department 0234567 Support department .BOX Menu Cancel 1 < Back 1/2 Next > 2 3 GB0057_18 GB0429_00 Up to 24 characters can be entered. Refer to Character - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 181
. System Menu/Counter. System Menu Internet 2 10:10 Address Book/One Touch 4/5 User Login/Job Accounting Printer System Menu/Counter. Address Book/One Touch Address Book One Touch Key Address Book Defaults 3 Print List < Back 10:10 1/1 GB0411_00 2 Edit or delete the destination. To - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 182
a WSD-compatible computer. WSD Scan page 6-42 NOTE This section does not include fax settings. For details on fax operation, refer to the FAX Operation Guide. Fax functionality can only be used on products equipped with fax capability. 6-36 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 183
Sending > Sending Functions Sending Size Select size of image to be sent. Same as Original Size Automatically sends the same size as the original. Metric Select from A4, A5, A6, B5, B6 or Folio. inch Select from Letter, Legal, Statement, Executive or Oficio II. Others Select from 16K, ISO - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 184
Sending > Sending Functions [Metric], [inch] or [Others] Ready to send. Sending Size Same as Metric Inch Original Size 10:10 1 Others Cancel OK Select the desired size. Ready to send. 2 Sending Size - Metric A4 A5 A6 B5 Cancel < Back 10:10 1/2 OK Use [ ] or [ ] to scroll up and down. - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 185
Sending > Sending Functions File Separation Create several files by dividing scanned original data page by page, and send the files. NOTE Three-digit serial number such as abc_001.pdf, abc_002.pdf... is attached to the end of the file name. 1 Display the screen. 1 Referring to Basic Operation on - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 186
Sending > Sending Functions E-mail Subject/Body Add subject and body when sending a document. GB0081_04 NOTE The subject can include up to 60 characters, and the body can include up to 500 characters. 1 Display the screen. 1 Referring to Basic Operation on page 6-2, display the screen. 2 Ready - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 187
Sending > Sending Functions FTP Encrypted TX Encrypt images when using FTP. Encryption secures the document transmission. NOTE To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to Secure Protocol on page 9-21. 1 Display the screen. 1 Referring to Basic - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 188
the computer, refer to the computer's help or the operation guide of your software. Installing Driver Software (for Windows 7) Using WSD 1 Display the window. Network. 2 Install the driver. Right-click the machine's icon and then click Install. NOTE If the User Account Control window appears, - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 189
GB0055_01 Sending > WSD Scan 3 Display the screen. Ready to send. Send Recall 10:10 Dest. : Check One Touch Key Address Book E-mail Functions Folder Ext Address Book 1/2 FAX 1 Favorites 4 Scan the originals. Procedure using this machine 1 Ready to send. WSD Scan From Computer 10:10 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 190
Sending > WSD Scan Procedure from Your Computer 1 Ready to send. WSD Scan From Computer 10:10 From Operation Panel 1/1 GB0648_00 Cancel OK 2 Use the software installed on the computer to send the images. 6-44 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 191
as an example. The WIA driver is used in the same way. 1 Display the window. 1 Activate the TWAIN compatible application. 2 Select the machine using the application and display the TWAIN dialog box. NOTE For selecting the machine, see the Operation Guide or Help for each application software - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 192
Sending > Scanning using TWAIN Item Configuration Details Add current configuration Delete selected configuration 3 Place the originals. Detail This is used to check current settings and store frequently used settings. When the Configuration button is clicked, a setting screen opens with buttons - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 193
Documents Stored in Removable USB Memory 7-2 Saving Documents to USB Memory (Scan to USB 7-5 Removing USB Memory ...7-8 Functions for Document Box ...7-9 Duplex ...7-10 Encrypted PDF Password ...7-11 JPEG/TIFF Print ...7-12 XPS Fit to Page ...7-13 Storing Size ...7-14 7-1 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 194
Document Box > Printing Documents Stored in Removable USB Memory Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 195
GB0089_00 GB0089_03 Document Box > Printing Documents Stored in Removable USB Memory 2 Display the screen. Document Box. Removable Memory ABC DEF GHI JKL Menu Cancel 10:10 1/25 Print Document Box. Removable Memory 11-3-3.JPG 7-9-2.JPG 10:10 1/1 Menu Cancel < Back Print 1 When the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 196
Document Box > Printing Documents Stored in Removable USB Memory 5 Select the functions. Ready to print from Box. Print 10:10 Copies Paper Selection A4 Collate On Duplex 1-sided GB0097_00 Functions Cancel Select the function to use for Document Box. Press [Functions] to display other - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 197
Document Box > Saving Documents to USB Memory (Scan to USB) Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG or XPS format. 1 Place the originals. For details, refer to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 198
Document Box > Saving Documents to USB Memory (Scan to USB) 3 Display the screen. Document Box. Removable Memory ABC DEF GHI JKL Menu Cancel 10:10 1/25 Print GB0089_00 When the machine reads the USB memory, Removable Memory screen may appear. NOTE If the screen does not appear, press the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 199
Document Box > Saving Documents to USB Memory (Scan to USB) For details, refer to Functions for Document Box on page 7-9. 6 Start storing. Press the Start key to start storing. Remove the USB memory. For details, refer to Removing USB Memory on page 7-8. 7-7 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 200
Document Box > Removing USB Memory Removing USB Memory Certain operations must be performed on the screen before USB memory can be removed. IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory. 1 Display the screen. Document Box. Box 10:10 Job Box Removable - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 201
Notice page 3-54 Suspend the current job and override it to give a new job top priority. Priority Override page 3-57 Password-protect a PDF file. Encrypted PDF Password page 7-11 Set the image size (resolution) when printing a JPEG or TIFF file. JPEG/TIFF Print page 7-12 Print an - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 202
Document Box > Functions for Document Box Duplex Print a document 1-sided or 2-sided. Select the original binding orientation and desired final binding orientation. 2-sided Print a 2-sided document so that the sheets are aligned properly for binding on the left or right 2-sided Print a 2-sided - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 203
Collate On 1 Functions 10:10 Copies Duplex 1-sided Cancel GB0097_00 Ready to print from Box. Functions Job Finish Notice Priority Override 2 Encrypted PDF Password JPEG/TIFF Print 10:10 Off Off 1/2 Off Paper Size Close Add/Edit Shortcut Use [ ] or [ ] to scroll up and down. GB0099_00 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 204
A4 Collate On 1 Functions 10:10 Copies Duplex 1-sided Cancel GB0097_00 Ready to print from Box. Functions Job Finish Notice Priority Override 2 Encrypted PDF Password JPEG/TIFF Print 10:10 Off Off 1/2 Off Paper Size Close Add/Edit Shortcut Use [ ] or [ ] to scroll up and down. GB0099_00 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 205
Document Box > Functions for Document Box XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS files. 1 Display the screen. 1 Referring to Printing Documents Stored in Removable USB Memory on page 7-2, display the screen. 2 Ready to print from Box - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 206
Document Box > Functions for Document Box Storing Size Select size of image to be stored. Same as Original Size Store an image the same size as the original. Metric Select from A4, A5, A6, B5, B6 or Folio. Inch Select from Letter, Legal, Statement, Executive or Oficio II. Others Select - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 207
Document Box > Functions for Document Box [Metric], [inch] or [Others] Ready to store in Box. Storing Size 10:10 Same as Original Size 1 Metric Inch Others Cancel OK Select the desired size. Ready to store in Box. 2 Storing Size - Metric A4 A5 A6 B5 Cancel < Back 10:10 1/2 OK Use [ ] - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 208
Document Box > Functions for Document Box 7-16 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 209
of the Status Screens ...8-3 Checking Job History ...8-7 Sending the Log History ...8-8 Setting the Destination ...8-9 Automatic Log History Transmission ...8-10 Manual Log History Transmission ...8-10 Setting E-mail Subject ...8-11 Check of Device Status ...8-12 Checking the Remaining Amount of - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 210
Status / Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 211
Status / Job Cancel > Checking Job Status Details of the Status Screens Print Job Status Screen Status/Job Cancel. Print Job Status 0089 doc0000892010092514... 10:10 5/23 5 1/1 GB0182_00 Cancel Pause All Print Jobs Close 1 2 34 6 No. 1 - Item/Key 2 [Cancel] 3 [...] 4 [Pause All - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 212
Status / Job Cancel > Checking Job Status Send Job Status screen Status/Job Cancel. Send Job Status 0005 0123456 10:10 Process 5 1/1 GB0183_00 No. Display/Key 1 - 2 [Menu] 3 [Cancel] 4 [...] 5 - 6 [Close] Menu Cancel Close 12 3 4 6 Icons that indicate the job type Sending Job - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 213
Status / Job Cancel > Checking Job Status Store Job Status screen Status/Job Cancel. Store Job Status 0016 doc0000162010082913... 10:10 Storing 4 1/1 GB0184_00 No. Display/Key 1 - 2 [Cancel] 3 [...] 4 - 5 [Close] Cancel Close 1 23 5 Icons that indicate the job type Storing Job - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 214
Status / Job Cancel > Checking Job Status Scheduled Job screen Status/Job Cancel. Scheduled Job 0014 1233 10:10 04:00 5 1/1 GB0185_00 No. Display/Key 1 - 2 [Menu] 3 [Cancel] 4 [...] 5 - 6 [Close] Menu Cancel Close 12 3 4 6 Icons that indicate the job type Sending Job FAX - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 215
Status / Job Cancel > Checking Job History Checking Job History Check the history of completed jobs. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs. The following job histories are available. Print Job - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 216
You can send the log history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached with administrator privileges. Enter login user name and password. 10:10 Login User Name Login Password Menu Keyboard Keyboard Login GB0723_00 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 217
Status / Job Cancel > Sending the Log History Setting the Destination Set the destination to which log histories are sent. 1 Display the screen. 1 Referring to Sending the Log History on page 8-8, display the screen. 2 System Menu/Counter. Report - Sending Log History Send Log History Auto - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 218
the number of jobs in the log history print. You can enter any number between 1 and 16. Manual Log History Transmission You can also send the log history to the specified destinations manually. 1 Display the screen. Referring to Sending the Log History on page 8-8, display the screen. 2 Send the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 219
Status / Job Cancel > Sending the Log History Setting E-mail Subject Set the subject automatically entered when sending log histories by E-mail. 1 Display the screen. 1 Referring to Sending the Log History on page 8-8, display the screen. 2 System Menu/Counter. Report - Sending Log History Send - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 220
1 Display the screen. Status/Job Cancel. Status Print Job Log Send Job Log Store Job Log 1 Scanner Status/Job Cancel. Status Printer FAX Toner Status Paper Status Status/Job Cancel. Status Removable Memory USB Keyboard 10:10 2 Waiting Pause All Print Jobs Running Waiting 2 OK No Paper - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 221
Ready. 10:10 1/1 GB0190_00 End Error information such as paper jam, out of toner, or out of paper, and status such as waiting or printing are displayed. fax in sending/receiving. For details, refer to the FAX Operation Guide. NOTE FAX functions are available only on products with the fax - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 222
and down. GB0052_02 Select the consumable you wish to check. 2 Check the status. Toner Status Status/Job Cancel. Toner Status Black 100% 10:10 Waste Toner OK 1/1 GB0192_00 End You can check the remaining amount of toner as one of 11 levels from 100 to 0%, and check the status of waste - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 223
and Deleting Accounts ...9-57 Restricting the Use of the Machine ...9-59 Counting the Number of Pages Printed 9-61 Printing an Accounting Report ...9-63 Job Accounting Default Setting ...9-64 Unknown Login User Name Job ...9-65 9-1 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 224
privileges, you must log in with administrator privileges. Refer to Adding a User on page 9-29 for the default login user name and password. Enter login user name and password. 10:10 Login User Name Login Password Keyboard Keyboard Menu Login GB0723_00 Refer to System Menu Settings on the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 225
User Property Cassette/MP Tray Settings Common Settings Default Screen Sound Original Settings Paper Settings Function Defaults on Sub Address Box, refer to the Fax Operation Guide. Configures settings for fax functions. Refer to the Fax Operation Guide. - You can install and use applications that - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 226
User Login Administration on page 9-25, and for details on Job Accounting, refer to Job Accounting on page 9-50. Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults by service - - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 227
User Management > System Menu Language Language Item Description Select the language displayed on the touch panel. Value: English, Deutsch, Français, Español, Italiano, Nederlands Português Report Print reports to check the machine settings and status. Default Status Page Firmware Version 9-5 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 228
Firmware Version NOTE: You can print the accounting report by logging in with administrator privileges. Refer to Adding a User on page 9-29 for the default login user name and password history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 229
users and edit some of that information. For details on User Login, refer to User Login Administration on page 9-25. Item User Name Login User Name Login Password displayed when the Cassette 1 size dial is set to Other. For instructions on how to specify the custom paper size, refer to Custom Paper - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 230
Setup, Registration, and User Management > System Menu Cassette 2 to 4 Item Paper Size Media . NOTE: [Paper Size] is only displayed when the size dial on the cassette is set to Other. For instructions on how to specify the custom paper size, refer to Custom Paper Size on page 9-10. Set the media - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 231
Setup, Registration, and User Management > System Menu Common Settings Configures overall machine operation. Default Screen Item Default Screen Description Select the screen appearing right after start-up (default screen). Value: Copy, Send, FAX, Document Box, Favorites/Application, Status Sound - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 232
Setup, Registration, and User Management > System Menu Paper Settings Item Custom Paper Size Media Type Setting Default Paper Source Paper Selection Media for Auto (B&W) Special Paper Action Description Set up frequently-used custom paper size. The custom size option is displayed on - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 233
Photo, Text, Graphic/Map, Text (for OCR), Printer Output Select the default value for background density adjustment. Value: Off, Auto, Manual (Darker 5) Select the EcoPrint default. Value: Off, On Select the enlarged/reduced default when paper size/sending size changed after the originals set. Value - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 234
Setup, Registration, and User Management > System Menu Item Continuous Scan File Name Entry E-mail Subject/Body FTP Encrypted TX Description Set the continuous scan defaults. Value: Off, On Set an automatically entered name (default) for jobs. Additional information such as Date and Time and Job - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 235
Setup, Registration, and User Management > System Menu Error Handling Item Duplexing Error Paper Mismatch Error Description Select what (reduce/zoom) is performed.* Value: Off, On * If you want to enable the changed defaults immediately, move to the function screen and press the Reset key. 9-13 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 236
Setup, Registration, and User Management > System Menu Send Configures settings for sending are available only on products with the fax function installed. Destination Color TIFF Compression Default Screen Set the destination to use when storing originals. Select the destination using either - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 237
, Registration, and User Management > System Menu Favorites/Application You can install and use applications that will make your day-to-day use of this machine more efficient. Please contact your dealer or service representative information on applications. Item Default Screen Application Menu - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 238
User Management > System Menu Printer Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults toner when printing. This is recommended for test copies where faded printing is not a problem. - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 239
Setup, Registration, and User Management > System Menu Item Resolution KIR Description Set IP gateway addresses. When the DHCP setting is [On], the current Default Gateway is displayed and cannot be changed. When setting an Default Gateway, set the DHCP setting to [Off]. Value * After changing - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 240
Setting is available when selecting [On] for [IPv6]. Value IP Address (Manual): (numbers (128 bit in total) separated by colons) Prefix Length: 0 to 128 Default Gateway NOTE: [Default Gateway] is displayed when selecting [Off] for [RA (Stateless)]. RA (Stateless) Select whether or not to use - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 241
Setup, Registration, and User Management > System Menu Item Description Protocol Detail The whether or not to send documents using FTP. When selecting [On], set the FTP Port Number. Use the FTP default port 21. Value: Off, On, Port: 1 - 65535 FTP Server (Reception) Select whether or not to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 242
Setup, Registration, and User Management > System Menu NetWare Item Description NetWare Select the Item Description Enhanced WSD Set whether to use Kyocera's proprietary web services.* Selecting [Off] will disable the functionality of WIA and TWAIN drivers. If you want to disable KMnet Viewer - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 243
the HTTP security level. This setup is available when SSL is [On].* Value: HTTP/HTTPS, HTTPS Only LDAP Security (Ext. Address Book) LDAP Security (User Property) Select the type of encryption according to the type of security employed by the LDAP server. This setup is available when SSL is [On - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 244
run for a certain period of time, automatically reset settings and return to the default setting. Select to use Auto Panel Reset or not. Value: Off, On , processing stops to wait for the next step to be taken by the user. In the Auto Error Clear mode, automatically clear the error after a set - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 245
Setup, Registration, and User Management > System Menu Adjustment/Maintenance Adjust printing quality copying. Adjustment can be made in 5 levels.* Value: 1 to 5 Printer Lowers or raises the toner-saving level during printing. Adjustment can be made in 5 levels. Value: 1 to 5 Print Density - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 246
Setup, Registration, and User Management > System Menu Item Description Drum Refresh Perform Drum Refresh when images show streaking and [Long] may take a maximum of 630 seconds. * If you want to enable the changed defaults immediately, move to the function screen and press the Reset key. 9-24 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 247
, and User Management > User Login Administration User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to login. Access are in three levels - User, Administrator - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 248
the settings by logging in with administrator privileges. Refer to Adding a User on page 9-29 for the default login user name and password. Enter login user name and password. 10:10 Login User Name Login Password Keyboard Keyboard Menu Login GB0723_00 2 Configure the function. System Menu - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 249
Network Authentication - Server Type NTLM Kerberos Ext. 2 Cancel 10:10 1/1 OK GB0438_00 GB0437_00 Enter the host name. System Menu/Counter. User Login - Network Authentication 10:10 2 Server Type Kerberos Host Name Domain Name 1 1/1 GB0057_24 GB0437_00 Cancel < Back Save 3 Up to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 250
abc Port 9093 10:10 1/1 GB0439_00 Cancel < Back Save GB0437_01 NOTE If the login user name and password are rejected, check the following settings. • Network Authentication setting of the machine • User property of the Authentication Server • Date and time setting of the machine and the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 251
memory. * Mandatory at user registration. NOTE By default, one of each default user with machine administrator rights and administrator privileges is already stored. Each user's properties are: Machine Administrator • User Name: DeviceAdmin • Login User Name: 4000 • Login Password: 4000 • Access - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 252
3 Check the settings. Check the settings and change or add information as needed. [User Name] Select the item that you want to change. Add - Confirmation User Name User A Login User Name 1 User A Login Password ********** Account Name Others Cancel < Back 10:10 1/2 Save GB0446_00 9-30 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 253
twice for confirmation purposes. [Accounting Name] Select the item that you want to change. Add - Confirmation User Name User A Login User Name User A Login Password ********** 1 Account Name Others Cancel < Back 10:10 1/2 Searches by account name. System Menu/Counter. Account Name - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 254
1 User My Panel Local Authorization Cancel < Back 10:10 2/2 Save System Menu/Counter. My Panel Language 2 English Default Screen Register the user. Select the item that you want to change. Add - Confirmation User Name User A Login User Name User A Login Password ********** Account - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 255
page 9-29) or editing and deleting users (see page 9-35). 1 Display the screen. 1 Referring to User Login Settings on page 9-26, display the screen. 2 System Menu/Counter. User Login/Job Acco... - User Login Setting User Login Local Authentication Local User List Simple login settings 10:10 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 256
. Settings registered here can be applied simply by logging in. Set when Adding a User (see page 9-29) or Editing and Deleting Users (see page 9-35). Environments in which shortcut can be configured Language Default Screen Shortcut Select the language displayed on the touch panel. Set the screen - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 257
User on page 9-29. [User Name] System Menu/Counter. User:User A User Name User A Login User Name 1 User A Login Password ********** Account Name Others Cancel 10:10 1/2 Save [Login User Name] System Menu/Counter. User:User A User Name 1 User A Login User Name User A Login Password - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 258
Others Cancel Save 3 GB0057_29 GB0441_00 Enter the same login password twice for confirmation purposes. [Account Name] System Menu/Counter. User:User A User Name User A Login User Name Login Password Account Name User A ********** Others 1 Cancel 10:10 1/2 Save Searches by account - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 259
when selecting [On] for [Local User Authorization]. Refer to Local User Authorization on page 9-33. 3 Register the user. System Menu/Counter. User:User A 10:10 User Name User A 2 Login User Name Login Password Account Name User A ********** Others 1/2 1 Cancel Save GB0441_00 To - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 260
to use simple login. Up to 20 users can be registered. The table below explains the user information to be registered. Name Set the user name to display on the Simple Login screen. User Select which registered users can use simple login. Password Login Set whether to require entry of a login - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 261
Menu/Counter. Add 10:10 Local User Network User 1/1 GB0640_00 Cancel Next > 2 Select a user. Local user System Menu/Counter. Add - Local User DeviceAdmin User A User B User C Menu 4000 1111 2222 3333 Cancel 10:10 1/2 < Back Next > Searches by user name. GB0726_00 Allows you to search - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 262
:10 5 Keyboard 4 Keyboard Cancel < Back Next > 3 6 GB0704_01 System Menu/Counter. Add - Network User Login User Name abc Login Password *** Cancel Enter the Login User Name and Login Password. 3 Enter the login user name to use with simple login. 1 10:10 Keyboard 7 Keyboard < Back Next - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 263
1/1 Save System Menu/Counter. User Local User Network User 2 10:10 1/1 Cancel Next > GB0645_00 Select the user to use for simple logins from [Local User] or [Network User]. [Password Login] System Menu/Counter. Add - Confirmation Name User User A 1 User A Password Login Off Icon Male - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 264
:10 1/1 Save System Menu/Counter. User Local User Network User 2 10:10 1/1 Cancel Next > GB0740_00 GB0739_00 Select the user to use for simple logins from [Local User] or [Network User]. [Password Login] System Menu/Counter. Edit Name User User A 1 User A Password Login Off Icon Male - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 265
Login Administration [Icon] System Menu/Counter. Edit Name User A User Password Login User A 1 Off Icon Male 1 Cancel 10:10 1/1 Save 3 Register the user. System Menu/Counter. Edit Name User A User User A Password Login Off Icon Male 1 Cancel 10:10 1/1 1 Save GB0739_00 System - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 266
list (between 1 and 4294967295). Group Name Enter the name displayed on the group list (up to 32 characters). Access Level Select Administrator or User for group access privileges. Printer Select whether or not to reject usage of print functions for the printer. Copy Select whether or not to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 267
, specify PrimaryGroupID assigned by ActiveDirectory of Windows. If you are using Windows Server 2008, check Attribute Editor tab of user properties. If you are using Windows Server 2000/2003, check ADSIEdit. ADSIEdit is a support tool included on the installation CD-ROM for Windows Server OS (under - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 268
Setup, Registration, and User Management > User Login Administration 3 Check the settings. Check the settings and change or add information as < Back 10:10 1/3 Save GB0460_00 2 GB0057_63 3 System Menu/Counter. Access Level Administrator User 2 Cancel 10:10 1/1 OK GB0455_00 GB0460_00 9-46 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 269
GB0456_00 Setup, Registration, and User Management > User Login Administration [Printer], [Copy], [Send], [FAX Transmission], [Storing in Box], [Storing in Memory] System Menu/Counter. Add - Confirmation Group ID 1234567890 10:10 System Menu/ - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 270
LDAP server name or the IP address (up to 64 characters). Port Set the LDAP port number or use the default port 389. Name 1** Name 2*** Enter the LDAP Attribute to obtain the user name to be displayed from the LDAP server (up to 32 characters). E-mail Address**** Enter the LDAP Attribute to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 271
:10 1/2 OK [Name 1] and [Name 2] System Menu/Counter. Obtain NW User... - LDAP Server Information Server Name Port Abc 1 389 Name 1 displayName Name can be entered. [Search Timeout] System Menu/Counter. Obtain NW User... - LDAP Server Information E-mail Address 1 mail Search Timeout - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 272
Setup, Registration, and User Management > Job Accounting Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 273
Setup, Registration, and User Management > Job Accounting 4 Other users login for operations. Enter the account ID. 10:10 Enter the account ID. Check Counter Login GB0725_00 9-51 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 274
the settings by logging in with administrator privileges. Refer to Adding a User on page 9-29 for the default login user name and password. Enter login user name and password. 10:10 Login User Name Login Password Keyboard Keyboard Menu Login GB0723_00 2 Configure the function. System Menu - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 275
on page 9-52, display the screen. 2 System Menu/Counter. User Login/Job... - Job Accounting Settings Job Accounting Print Accounting Report GB0462_00 Cancel OK NOTE When the display returns to the System Menu default screen, logout is automatically executed and the screen to enter the Account - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 276
10:10 GB0725_01 Check Counter Login When the screen to enter the login user name and password appears If user login administration is enabled, the screen to enter the login user name and password appears. Enter a login user name and password to login. (Refer to Login/Logout on page 317.) If the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 277
the screen. 1 Referring to Job Accounting Settings on page 9-52, display the screen. 2 System Menu/Counter. User Login/Job... - Job Accounting Settings Accounting List Default Setting 1 10:10 2/2 System Menu/Counter. Job Accounti... - Accounting List 2 10:10 1/1 GB0473_01 GB0461_01 < Back - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 278
Setup, Registration, and User Management > Job Accounting 3 Check the settings. Check the settings and change or add information as needed. [Account Name] System Menu/Counter. Add - Confirmation Account Name - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 279
. 1 Display the screen. 1 Referring to Job Accounting Settings on page 9-52, display the screen. 2 System Menu/Counter. User Login/Job... - Job Accounting Settings Accounting List Default Setting 10:10 Use [ ] or [ ] to scroll up and down. 2/2 GB0461_01 < Back 2 Edit or delete an account - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 280
GB0474_00 Setup, Registration, and User Management > Job Accounting Restriction System Menu/Counter. Account:Section 01 Account Name Section 01 Account ID Print (Total) Scan (Others) 00000001 Off Off 1 Cancel System - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 281
Setup, Registration, and User Management > Job Accounting Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 282
GB0480_01 Setup, Registration, and User Management > Job Accounting 1 Select the item to limit. [Total] selected for Copier/Printer Count System Menu/Counter. Add - Confirmation Account Name Section 01 10:10 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 283
fax function installed. 1 Display the screen. 1 Referring to Job Accounting Settings on page 9-52, display the screen. 2 System Menu/Counter. User Login/Job... - Job Accounting Settings Job Accounting Print Accounting Report Total Job Accounting Each Job Accounting 10:10 On 1/2 < Back GB0461_02 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 284
GB0464_00 Setup, Registration, and User Management > Job Accounting 2 View the number of pages. System Menu/Counter. Account:Sales department Printed Pages Scanned Pages FAX TX Pages 0 FAX TX Time Counter - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 285
the screen. Referring to Job Accounting Settings on page 9-52, display the screen. 3 Print reports. System Menu/Counter. 10:10 User Login/Job... - Job Accounting Settings Job Accounting 1 On 2 Print Accounting Report 1/2 Total Job Accounting Each Job Accounting < Back GB0461_02 9-63 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 286
Login/Job... - Job Accounting Settings Accounting List 10:10 System Menu/Counter. User Login/Job Accounting - Default Setting Apply Limit Default Setting Copy/Printer Count 2/2 Default Counter Limit 10:10 Subsequently Individual 1/1 GB0461_01 GB0481_00 < Back < Back Use [ ] or [ ] to scroll - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 287
to scroll up and down. System Menu/Counter. System Menu Internet 2 Address Book/One Touch User Login/Job Accounting 10:10 4/5 Printer System Menu/Counter. User Login/Job Accounting User Login Settings Job Accounting Settings 3 Unknown ID Job 10:10 1/1 Reject GB0434_00 2 Select the function - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 288
Setup, Registration, and User Management > Job Accounting 9-66 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 289
10 Troubleshooting This chapter explains the following topics: Toner Container Replacement ...10-2 Waste Toner Box Replacement ...10-4 Replacing the Maintenance Kit (MK-370) ...10-6 Cleaning ...10-7 Glass Platen ...10-7 Document Processor ...10-7 Machine ...10-8 Solving Malfunctions ...10-10 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 290
Troubleshooting > Toner Container Replacement Toner Container Replacement When the touch panel displays Toner is empty., replace the toner. CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. 1 Remove the old toner container. 1 2 3 2 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 291
Troubleshooting > Toner Container Replacement 2 10 3 Install the new toner container. 1 2 NOTE Return the exhausted toner container to your dealer or service representative. The collected toner container will be recycled or disposed in accordance with the relevant regulations 10-3 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 292
Troubleshooting > Waste Toner Box Replacement Waste Toner Box Replacement When the touch panel displays Check waste toner box., replace the waste toner box. 1 Remove the old waste toner box. 1 IMPORTANT Remove the waste toner box as gently as possible so as not to scatter the toner inside. Do not - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 293
Troubleshooting > Waste Toner Box Replacement 2 After replacing the toner containers and the waste toner box, clean the internal parts. For instructions, refer to Cleaning on page 10-7. NOTE Return the exhausted waste toner box to your dealer or service representative. The collected waste toner box - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 294
Troubleshooting > Replacing the Maintenance Kit (MK-370) Replacing the Maintenance Kit (MK-370) When the print position shifts out of place or originals are not feeded, components must be replaced. Contact your Service Representative and purchase the maintenance kit. Follow the procedure below to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 295
Troubleshooting > Cleaning Cleaning Clean the machine regularly to ensure optimum output quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Glass Platen - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 296
Troubleshooting > Cleaning 2 Wipe the white guide. Machine To avoid print quality problems, the interior of the machine must be cleaned with every toner container and waste toner box replacement. 1 Wipe the registration roller. 1 Lift the developer unit together with the toner container out of the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 297
Troubleshooting > Cleaning 3 2 Wipe the vents. 1 Use a lint free cloth to clean dust and dirt away from the vents. 2 Use a lint free cloth to clean dust and dirt away from the vent on the right side of the machine. 10-9 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 298
Troubleshooting > Solving Malfunctions Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 299
Troubleshooting > Solving Malfunctions Symptom Printouts are too light. Printouts are too dark. Checkpoints Is the paper damp? Have you changed the density? Is the toner distributed evenly within the toner container? Is there a message indicating the addition of toner? Is EcoPrint mode enabled? - - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 300
Troubleshooting in the document processor, align the original width guides securely before placing the originals. 3-13 Is the paper User Name]? Delete the domain name and backslash ("\") from the [Login User Name]. 6-19 Has the [Login Password] been entered properly? Check the login password - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 301
Troubleshooting > Responding to Error Messages Responding to Error Messages If the touch panel displays any of these messages, follow the corresponding procedure. A Error Message Activation error. - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 302
Troubleshooting This job is canceled because it is restricted by User Authorization or Job Accounting. Press [End]. Cassette is Check waste toner box. Is the waste toner box full? Replace the waste toner box. - The waste toner box is Next >] to follow the instructions. Reference Page - F - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 303
Troubleshooting > Responding to Error Messages I Error Message Checkpoints Corrective Actions Reference Page Incorrect account ID.* - The account ID was incorrect when - processing the job externally. The job is canceled. Press [End]. Incorrect Login User Name or - Password.* The - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 304
Troubleshooting > Responding to Error Messages M Error Message Checkpoints Corrective Actions Reference Page Machine failure. - Internal error has occurred. Make a note - of the error code displayed on the touch panel, and contact your Service follow the instruction to remove the jammed paper - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 305
Troubleshooting > Responding to Error Messages R Error Message Checkpoints Corrective Actions maintenance kit is necessary at every 300,000 pages of printing and requires professional servicing. Contact your Service Representative. * When Auto Error Clear is set to [On], processing resumes - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 306
Troubleshooting > Responding 10-19 System error. - System error has occurred. Follow the - instructions on the touch panel. * When Auto Error Clear is set to phone receiver is off the hook. This memory is not formatted. Toner is empty. Toner is running out. Is there any cover which is open? - - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 307
Troubleshooting > Responding to Error Messages Responding to Send Error Code Error CENTER. • SMTP login user name and login password • POP3 login user name and login password Check the FTP settings. • Login user name and login password NOTE: If the sender is a domain user, specify the domain name. - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 308
Troubleshooting > Responding to Error Messages Code Error 2101 Failed to send via SMB • The network cable is connected. • The hub is not operating properly. • POP3 server name of the POP3 user • SMTP server name Check the followings of the FTP server. • Is FTP available? • The server is not - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 309
Troubleshooting > Responding to Error Messages Code 0007 - 4201 4701 5101 5102 5103 5104 7101 7102 7103 720f Error Corrective Actions Turn the main power switch off and back on. If this error occurs several times, make a note of the displayed error code and contact your service - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 310
Troubleshooting > Clearing Paper Jams Clearing Paper Jams If a paper jam occurs, the touch panel will display Paper jam. and the machine will stop. Refer to these - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 311
Troubleshooting > Clearing Paper Jams Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray. Open and close the top cover - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 312
Troubleshooting > Clearing Paper Jams Duplexer Follow the steps below to clear paper jams in the duplexer. 1 CAUTION Do not touch parts in this area, because it may result in burn injury. 2 10-24 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 313
Troubleshooting > Clearing Paper Jams Inside the Machine Follow the steps below to clear paper jams inside the machine. 1 Open the top cover and front cover, and lift the developer unit together with the toner container out of the machine. 2 Drum Unit IMPORTANT Be careful not to touch the drum as - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 314
Troubleshooting > Clearing Paper Jams Rear Unit Follow the steps below to clear paper jams in the rear unit. CAUTION The fuser unit inside the machine is - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 315
Troubleshooting > Clearing Paper Jams 3 10-27 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 316
Troubleshooting > Clearing Paper Jams 10-28 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 317
11 Appendix This chapter explains the following topics: Optional Equipment ...11-2 Overview of Optional Equipment ...11-2 Paper Feeder ...11-2 Expansion Memory ...11-3 Card Authentication Kit ...11-4 USB Keyboard ...11-4 Optional Function ...11-5 Character Entry Method ...11-7 Paper ...11-10 Basic - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 318
Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. Card Authentication Kit Expansion Memory Paper Feeder Paper Feeder Three additional cassettes identical to the machine's cassettes can be installed in the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 319
Appendix > Optional Equipment Expansion Memory To expand the printer memory for more complex print jobs and faster print speed, you can plug in optional memory module (dual in line memory module) in the memory slot provided on the main controller board. You can select additional memory module from - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 320
registered local user list. For more information about how to register this information, refer to the IC Card Authentication Kit Operation Guide. USB Keyboard A USB keyboard can be used to enter information into the text fields on the operation panel. Please contact your dealer or service - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 321
application allows print data to be printed directly without a print driver. NOTE Restrictions such as the number of times the application to login with administrator privileges. Refer to Adding a User on page 9-29 for the default login user name and password. 1 Display the screen. 1 Use [ ] or - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 322
GB0608_00 GB0609_00 Appendix > Optional Equipment 2 Select [Official] and enter the license key using the numeric keys. System Menu/Counter. Activate 10:10 System Menu/Counter. Activate - License Key Official Trial 1 1/1 2 Cancel Next > Some applications do not require you to enter a - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 323
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. Press the System Menu/Counter - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 324
Appendix > Character Entry Method Upper-case Letter Entry Screen GB0057_E02 Number/Symbol Entry Screen 13 GB0057_E03 No. Display/Key 13 []/[] Description To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view other numbers or symbols to - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 325
GB0057_E12 Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. 1 Enter 'List', (space). 1, 3 2 8 5 6 4 7 GB0057_E11 To shift from lower case to upper case letters, press [a/A]. To shift from upper case to lower case letters, press - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 326
210 to 356 mm No. of sheets 500 (80 g/m²) Multi Purpose tray Supported types Plain paper (60 to 220 g/m²) Recycled paper (60 to 220 g/m²) g/m²) Colored paper (60 to 220 g/m²) Postcards Oufukuhagaki (return postcard) Envelopes Supported paper sizes Letter, Statement, Executive, A4, A5, A6, B5, B6 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 327
in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in contains low levels of paper dust. We are not responsible for the problems occurred from the use of paper that does not conform to our - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 328
Paper Sizes Paper of the following sizes is supported by the machine. Measurements in the table take into to be supplied at once accidentally and may also cause blurring or other printing problems if the toner fails to adhere correctly. Thickness Avoid using paper that is too thick or thin - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 329
electricity: During printing, paper is electrostatically charged so that the toner adheres. Choose paper that can be discharged quickly so that uncut, or edges or corners are crushed. In order to prevent these problems, be especially careful when you cut the paper yourself. Packaging: Choose paper - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 330
given below. Note that we are not responsible for any harm to the user or damage to the machine caused by moisture or specifications of special paper. 0.100 to 0.110 mm Polyester ±0.7 mm 90° ±0.2° To avoid problems, use the multi purpose tray for transparencies and load transparencies with the - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 331
labels, you must be liable for the print quality and possible trouble. Top sheet Adhesive layer Carrier sheet Labels consist of three layers sheet until the label is used. This composition of labels may cause more problems. The label surface must be covered completely with the top sheet. Gaps - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 332
Appendix > Paper Hagaki Burrs Burrs Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufukuhagaki (available at post offices). Some Hagaki may - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 333
Appendix > Paper Recycled Paper Recycled paper must conform to the specifications listed on the page 11-11; however, its whiteness may be considered separately. NOTE Before purchasing recycled paper in volume, try testing a sample to ensure that the print quality. 11-17 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 334
by semiconductor laser, single drum system Supported Original Types Sheet, Book, 3-dimensional × 10-1/2"/A5) Multi Purpose Tray Maximum: 8-1/2 × 14"/A4 Minimum: 3-5/8 × 6-1/2"/A6 Zoom Level Manual mode: 25 to 400%, 1% increments Fixed magnifications: 400%, 200%, 141%, 129%, 115%, 90%, 86 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 335
toner container) FS-3540MFP FS-3640MFP Space Required (W × D) Power Requirement Power Consumption (Maximum) Power Consumption (During printing) FS-3540MFP FS-3640MFP Power Consumption (During printing) FS-3540MFP FS-3640MFP Power Consumption (During standby) FS-3540MFP FS-3640MFP Power - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 336
Appendix > Specifications Printer Item Printing Speed First Print Time (A4, feed from Cassette) Resolution Operating System Interface Page Description Language Description Same as Copying Speed. 11.5 seconds or less Fast 1200, 600 dpi Windows XP, Windows Server 2003, Windows Vista, Windows 7, - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 337
Specifications Item Time to Sleep mode (default setting) Recovery time from Sleep mode Duplexing Paper supply capability Description 1 minute 15 seconds or less Standard 100% recycled paper may be used. NOTE Consult your dealer or service representative for recommended paper types. EN - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 338
port 5353. If a firewall is enabled, the user must check that UDP port 5353 is left open XP Service Pack 2 or later, the Windows firewall will be set up correctly for Bonjour. Default Gateway Internet's Dynamic Host Configuration Protocol and supports IPv6. It extends the BOOTP startup protocol - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 339
toner. Copies made in this mode are thus lighter than normal. Enhanced WSD Kyocera's proprietary web services are having problems getting supports the HTTP authentication mechanisms along with SSL server and client authentication as well as encryption. KPDL (Kyocera Page Description Language) Kyocera - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 340
, or labels. NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM standard protocol for file sharing and printing services. NetWare Novell's network management software that is driver for the machine is contained in the DVD enclosed in the package. Install the printer driver - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 341
and expands the available address space, which resolves the problem of the lack of addresses under IPv4, while also introducing speed data transfer. WIA (Windows Imaging Acquisition) A function to import images supported after Windows Me/XP from digital cameras and other peripheral devices. This - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 342
Appendix > Glossary 11-26 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 343
23 Drum Refresh 9-24 Print Density 9-23 Toner Save Level (EcoPrint) 9-23 AppleTalk 11-22 2-7 Continuous Scan 3-41 Conventions in This Guide 1-13 Copying 4-1 Copying Settings Auto % Priority Timer 9-22 Sleep Timer 9-22 Time Zone 9-22 Default Background Density Adj. 9-11 Collate 9-11 Color Selection - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 344
mail Subject/Body 6-40 Emulation 11-23 Selection 9-16 Encrypted PDF Password 7-11 Energy Saving Control Function 1-12 Energy Star Program 1-12 Enhanced Deleting 3-23 Registering 3-19 Using 3-25 Favorites/Application Application 9-15 Default Screen 9-15 File Format 3-51 File Name Entry 3-56 File - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 345
Setup Wizard 2-20 Main Power Switch 2-4 Manual Setting (IPv6) 9-18 Measurement 9-13 8-14 Custom Paper Size 9-10 Default Paper Source 9-10 Loading Envelopes 3- Guide 2-3 Paper Selection 3-43 Paper Size Dial 2-3, 3-4 Paper Width Adjusting Tab 2-3 Paper Width Guides Driver 11-24 Installing 2-13 Index-3 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 346
Detail 9-19 ThinPrintOverSSL Protocol Detail 9-19 Toner Container 2-2 Checking the Remaining Amount of Toner 8-14 Replacement 10-2 Toner Container Lock Lever 2-2 Top Cover 2-2 Touch Panel 2-6 Transparencies 11-14 TWAIN 11-25 Setting TWAIN Driver 2-17 U Unknown Login User Name Job 9-65 USB 11-25 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 347
and Deleting 9-35 Enabling/Disabling 9-27 Group Authorization 9-44 Local User Authorization 9-33 My Panel 9-34 Obtain Network User Property 9-48 Simple Login 9-38 User Property 9-7 W Waste Toner Box 2-4 Replacement 10-4 WIA 11-25 Setting WIA Driver 2-18 WSD Print Setup 9-20 WSD Scan 6-42 Setup 9-20 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 348
Index-6 - Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 349
- Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 350
- Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 351
- Kyocera FS-3540MFP | FS-3540MFP/3640MFP Operation Guide - Page 352
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OPERATION GUIDE
FS-3540MFP/FS-3640MFP