Panasonic KX-TGA4500B Telephone Equipment - Page 58
Transferring a call to a personal mailbox, Message record
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Voice Mail System 3 Scroll to the required mailbox number by pressing {V} or {^}. Press {MENU} to select the highlighted recipient. Continue until all recipients are selected. L Alternatively, key-in the desired mailbox number using the keypad keys ({0} to {8}). For the general delivery mailbox, press {0}. L Press {*} to select all available cordless handsets and the base. L 3 is displayed against the selected cordless handset(s)/base. L Press {CLEAR} to erase the current selection. 4 Press Select . L "Message record" is displayed. 5 Press Start . L "Please leave a message at the tone. To end record, press End." is announced. 6 After the tone, talk clearly. To end, press End . L After recording "The message is" is announced followed by the recorded message. L To change the message, press Change and record the message again. 7 Press OK to accept the recording. L The message is automatically delivered to the specified mailbox. L "Message transferred via mailbox and mailbox ..." is announced. Note: L If the elapsed recording time exceeds three minutes, recording will stop. Transferring a call to a personal mailbox Base Unit Handset After the base unit user (operator) answers an incoming call, the call can be transferred to the general mailbox where the caller can leave a message. L If the line's Answer ON status is idle or the Mailbox is on, transferred calls are sent to the General Delivery Mailbox. L If the line's Answer ON status is Auto Attendant ON, calls are directed to the Auto Attendant, where the caller hears the pre-recorded or user-defined message. To transfer a call to voice mail from the base unit When answering a call, you may tell the caller that the person they wish to speak to is unavailable, then press F, and hang up. L The caller will then hear the line's greeting message. While the greeting is playing, the caller can press the extension number ({1} to {8}) followed by {#}. - If the cordless handset answer mode of the extension is on (page 62), the caller will hear the personal greeting message at the end of the second ring, then he/she can leave a message at the tone. - If the cordless handset answer mode is off (page 62), the caller will hear "Sorry, no one is available to answer the call. To leave a message, press 1. To call another extension, press 2. To call the operator, press 0." at the end of the fifth ring. Note: L If the line setting is set to AUTO ATTENDANT ON, the caller is directed to the auto attendant. 58 For assistance, please visit http://www.panasonic.com/phonehelp