Panasonic KX-TGA4500B Telephone Equipment - Page 71

Answering System, Setting the Answering System, Defining the number of rings

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Answering System Setting the Answering System Base Unit The Answering System can be set to answer calls with a greeting message. Callers can leave a message in the general delivery mailbox. The Answering System can be assigned to any line. The number of times the unit rings before the Answering System answers a call can be set from "2" to "7" or to "Toll saver" (default). Note: L When the unit is called remotely from a touch tone phone, if the unit answers on the second ring, there is at least one new message in the general delivery mailbox. If the unit answers on the fourth ring, you have no new messages. Hang up when you hear the third ring. This will save you the toll charge for the call. Up to five greeting messages of up to two minutes each can be stored. The same messages can be used for the Automated Attendant System (page 67). If you do not record a greeting message, the following pre-recorded greeting will be used: "Hello, we are not available now. Please leave your name and phone number after the beep. We will return your call." Turning on the Answering System 1 Press the line's {ANSWER ON} key. 2 Scroll to "Mailbox" by pressing {}, then press {ENTER}. L The current message is played. L The {ANSWER ON} indicator lights. Defining the number of rings 1 Press the line's {ANSWER ON} key. 2 Scroll to "Setup" by pressing {}, then press {ENTER}. 3 Scroll to "Mailbox" by pressing {}, then press {ENTER}. 4 Scroll to "Number of rings" by pressing {}, then press {ENTER}. L The current number of rings is displayed. Example: > Number of rings :2 ENTER=Set > 5 Set the number of rings by pressing {}, then press {ENTER}. L The selected number of rings is displayed and confirmation tone is heard. Selecting the pre-recorded greeting message 1 Press the line's {ANSWER ON} key. 2 Scroll to "Setup" by pressing {}, then press {ENTER}. 3 Scroll to "Mailbox" by pressing {}, then press {ENTER}. 4 Scroll to "Select greeting" by pressing {}, then press {ENTER}. L The current greeting is displayed. Example: > Select greeting :Prerecord (Eng) ENTER=Set > 5 Scroll to "Prerecord (Eng)" or "Prerecord (Esp)" by pressing {}, then press {ENTER}. L The selected pre-recorded message is played. For assistance, please visit http://www.panasonic.com/phonehelp 71

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Answering System
For assistance, please visit http://www.panasonic.com/phonehelp
71
Setting the Answering
System
The Answering System can be set to
answer calls with a greeting message.
Callers can leave a message in the
general delivery mailbox. The Answering
System can be assigned to any line. The
number of times the unit rings before the
Answering System answers a call can be
set from “2” to “7” or to “Toll saver”
(default).
Note:
L
When the unit is called remotely from a
touch tone phone, if the unit answers on
the second ring, there is at least one
new message in the general delivery
mailbox. If the unit answers on the fourth
ring, you have no new messages. Hang
up when you hear the third ring. This will
save you the toll charge for the call.
Up to five greeting messages of up to two
minutes each can be stored. The same
messages can be used for the Automated
Attendant System (page 67).
If you do not record a greeting message,
the following pre-recorded greeting will be
used:
“
Hello, we are not available now. Please
leave your name and phone number after
the beep. We will return your call.
”
Turning on the Answering
System
1
Press the line’s
{
ANSWER ON
}
key.
2
Scroll to “
Mailbox
” by pressing
{
<
}
or
{
>
}
, then press
{
ENTER
}
.
L
The current message is played.
L
The
{
ANSWER ON
}
indicator lights.
Defining the number of rings
1
Press the line’s
{
ANSWER ON
}
key.
2
Scroll to “
Setup
” by pressing
{
<
}
or
{
>
}
, then press
{
ENTER
}
.
3
Scroll to “
Mailbox
” by pressing
{
<
}
or
{
>
}
, then press
{
ENTER
}
.
4
Scroll to “
Number of rings
” by
pressing
{
<
}
or
{
>
}
, then press
{
ENTER
}
.
L
The current number of rings is
displayed.
5
Set the number of rings by pressing
{
<
}
or
{
>
}
, then press
{
ENTER
}
.
L
The selected number of rings is
displayed and confirmation tone is
heard.
Selecting the pre-recorded
greeting message
1
Press the line’s
{
ANSWER ON
}
key.
2
Scroll to “
Setup
” by pressing
{
<
}
or
{
>
}
, then press
{
ENTER
}
.
3
Scroll to “
Mailbox
” by pressing
{
<
}
or
{
>
}
, then press
{
ENTER
}
.
4
Scroll to “
Select greeting
” by
pressing
{
<
}
or
{
>
}
, then press
{
ENTER
}
.
L
The current greeting is displayed.
5
Scroll to “
Prerecord (Eng)
” or
“
Prerecord (Esp)
” by pressing
{
<
}
or
{
>
}
, then press
{
ENTER
}
.
L
The selected pre-recorded message is
played.
Base Unit
Example:
Example:
Number of rings
ENTER=Set
:2
>
>
Select greeting
ENTER=Set
:Prerecord (Eng)
>
>