Ricoh Aficio MP 2500 General Settings Guide - Page 143

7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings see "Accessing User Tools". Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. You can also use Web Image Monitor to register names in the Address Book. For details about Web Image Monitor, see the Web Image Monitor Help. For details on how to access Web Image Monitor, see "Using Web Image Monitor". Important ❒ Address Book data is stored in memory. It can be lost if there is some kind of memory failure. The manufacturer shall not be responsible for any damages resulting data loss. You can register and manage the following items in the Address Book: ❖ Name You can register the name of the user. This is the basic information required for managing user of the machine. To register a fax number or e-mail address in the address book, you must first register your user name and destination. ❖ Authentication Information You can register user codes in order to restrict particular functions to certain users, and to check their use of each function. You can also register login user names and login passwords to be used when sending e-mail, sending to folders, or accessing an LDAP server. 135