Kyocera ECOSYS M3550idn ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G
Kyocera ECOSYS M3550idn Manual
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- Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 1
PRINT COPY SCAN FAX ECOSYS M3040idn ECOSYS M3540idn ECOSYS M3550idn ECOSYS M3560idn OPERATION GUIDE - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 2
> Preface Preface Thank you for purchasing the ECOSYS M3040idn/ECOSYS M3540idn/ECOSYS M3550idn/ECOSYS M3560idn. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 3
Guide 1-2 Environment ...1-3 Precautions for Use 1-4 Laser Safety (Europe 1-5 SAFETY OF LASER BEAM (USA 1-6 Safety Instructions Setting up the Machine 2-1 Part Names ...2-2 Machine Exterior ...2-8 Power Off ...2-8 Login/Logout ...2-9 Login ...2-9 Logout ...2-10 Default Settings of the Machine - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 4
Media Type 3-22 Paper Stopper ...3-24 Preparation for Sending a Document to a Shared Folder in a PC 3-25 Making a note of the computer name and full computer name Paper 4-4 Printer Driver Print Settings Screen 4-5 Printer Driver Help ...4-6 Changing the Default Printer Driver Settings (Windows - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 5
...5-32 Send to Me (E-mail 5-32 Sending to Different Types of Destinations (Multi Sending 5-33 Canceling Sending Jobs 5-34 WSD Scan ...5-35 Scanning using TWAIN 5-37 Scanning with FMU Connection 5-39 How to use the FAX Function 5-40 What is Document Box 5-41 Basic Operation for Document Box - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 6
...6-27 Scan Resolution ...6-27 E-mail Subject/Body 6-27 FTP Encrypted TX 6-28 Delete after Printed 6-28 Storing Size ...6-29 Encrypted PDF Password 6-29 Jobs ...7-12 Device/Communication 7-13 Checking the Remaining Amount of Toner and Paper (Paper/Supplies 7-15 8 Setup and Registration ( - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 7
9-45 Default Setting ...9-45 Counting the Number of Pages Printed 9-46 Print Accounting Report 9-47 Using Job Accounting ...9-49 Login/Logout ...9-49 Job Accounting on a PC 9-49 Unknown ID Job ...9-50 10 Troubleshooting 10-1 Regular Maintenance ...10-2 Cleaning ...10-2 Toner Container - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 8
11-15 Choosing the Appropriate Paper 11-16 Special Paper ...11-19 Specifications ...11-23 Common Functions 11-23 Copy Functions ...11-25 Printer Functions 11-25 Scanner Functions 11-26 Document Processor 11-26 Paper Feeder (500-sheet) (Option 11-27 Glossary ...11-28 Index ...Index - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 9
Printer functions Send functions USB memory Fax functions Copying (page 5-16) Printing from PC (page 4-1) Sending (page 5-19) Saving Documents to USB Memory (Scan to USB) (page 5-52) FAX Operation Guide set up shared folders, and add addresses to the address book, refer to Preparation before - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 10
a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job. Continuous Scan (page 6-19) You can send a same document to the multiple destinations using a different method. You can specify - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 11
PC) Save energy and cost Save energy as needed (Energy Saver function) Use less toner for printing (EcoPrint) Off You can save the paper used for sending a FAX with is low. FAX Operation Guide You can prevent image bleed-through from the reverse side when scanning thin originals. Prevent Bleed-thru - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 12
editing. Encrypted PDF Password (page 629) You can overwrite the unnecessary data that remains on the SSD automatically. To prevent an external leakage, the machine is able to encrypt data before writing it to the SSD. Data Security (page 8-36) You can temporarily save a printer document in the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 13
the document from the USB memory by plugging it directly into the machine. Original scanned at the machine can be saved in the USB memory also. Printing Documents Stored to the machine remotely to print, send or download data. Administrators can configure the machine behavior or management settings. Command Center RX - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 14
the printer driver and use the printer function. KYOCERA Net Direct Print Operation Guide Explains how to print PDF files without launching Adobe Acrobat or Reader. KYOCERA Net Viewer User Guide Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer. Scan images - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 15
machine. Menu) 9 User Authentication and Accounting (User Login, Job Accounting) Explains user login and job accounting. 10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other problem occurs. 11 Appendix Describes convenient options that are - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 16
how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help. Certain items are indicated in this guide by the conventions described below. Convention Description [Bold] Indicates keys on the operation panel and buttons on your computer screen. [Regular] "Regular - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 17
Guide (this Guide) On pages that explain a convenient function, the modes in which that function can be used are indicated by icons. Quiet Mode Copy Print from Box Print from USB Send Scan to USB Lower print and scan PDF File Format Duplex 1-sided Scan Folder FAX Favorites Send screen xvi - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 18
panel is as follows: Actual procedure Press the [System Menu] key Press [ ] Press [Common Settings] Press [Sound] Procedure indicated in this guide Press the [System Menu] key, [ ], [Common Settings], and then [Sound]. Touch panel keys that are pressed are outlined in red. System Menu - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 19
6-8) Original Orientation (page 6-10) Original Image (page 6-11) EcoPrint (page 6-12) Sharpness (page 6-13) Background Density Adj. (page 6-13) Prevent Bleed-through (page 6-14) Continuous Scan (page 6-19) Job Finish Notice (page 6-20) File Name Entry (page 6-21) Priority Override (page 6-21) xviii - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 20
Key (page 5-24) Address Book (page 5-22) Ext Address Book (Refer to Command Center RX User Guide.) E-mail (page 5-25) Folder (page 5-26) FAX (Refer to FAX Operation Guide.) WSD Scan (page 5-36) Functions Quiet Mode (page 6-21) File Format (page 6-24) Original Size (page 6-8) Original - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 21
> Menu Map Custom Box Custom Box Menu Print Paper Selection (page 6-9) Collate (page 6-10) Duplex (page 6-18) Delete after Print (page 6-28) Quiet Mode (page 6-21) Functions Priority Override (page 6-21) File Name Entry (page 6-21) Job Finish Notice (page 6-20) EcoPrint (page 6-12) - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 22
EcoPrint (page 6-12) Job Finish Notice (page 6-20) Priority Override (page 6-21) Encrypted PDF Password (page 6-29) JPEG/TIFF Print (page 6-30) XPS Fit to Page (page 6-30) (page 6-14) Zoom (page 6-14) Continuous Scan (page 6-19) Job Finish Notice (page 6-20) File Separation (page 6-27) xxi - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 23
Log (page 7-9) Send Job Log (page 7-9) Store Job Log (page 7-9) FAX Job Log (Refer to FAX Operation Guide.) Scanner (page 7-13) Printer (page 7-13) FAX (refer to FAX Operation Guide.) Toner Status (page 7-15) Paper Status (page 7-15) Removable Memory (page 7-13) USB Keyboard (page 7-13) SSD (page - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 24
.) FAX List (Index) (Refer to FAX Operation Guide.) FAX List (No.) (Refer to FAX Operation Guide.) Outgoing FAX Report (Refer to FAX Operation Guide.) Incoming FAX Report (Refer to FAX Operation Guide.) Optional Network Status (page 8-7) Admin Report Settings Outgoing FAX Report (Refer to FAX - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 25
Operation Guide.) FAX Monitor Volume (Refer to FAX Operation Guide.) Original Settings Custom Original Size (page 8-12) Default Original 8-14) Function Defaults File Format (page 8-15) Original Orientation (page 8-15) Collate (page 8-15) File Separation (page 8-15) Scan Resolution (page - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 26
Defaults Continuous Scan (Except FAX) (page 8-16) Continuous Scan (FAX) (Refer to FAX Operation Guide.) File Name Entry (page 8-16) Subject/Body (page 8-16) FTP Encrypted TX (page 8-16) JPEG/TIFF Print (page 8-16) XPS Fit to Page (page 8-16) Detail Settings Image Quality (page 8-17) PDF - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 27
Address Book Defaults Sort (page 8-24) Print List (Refer to FAX Operation Guide.) User Login/Job Accounting User Login Settings User Login (page 9-3) Local User List (page 9-5) ID Card Settings Keyboard Login (page 9-30) Password Login (page 9-30) Simple login settings Simple Login (page - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 28
> Menu Map User Login/Job Accounting Printer Job Accounting Settings Job Accounting (page 9-33) Job Accounting Access (page 9-34) Print Accounting Report (page 9-47) Total Job Accounting (page 9-46) Each Job Accounting (page 9-46) Accounting List (page 9-35) Default Setting Apply Limit (page - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 29
27) TCP/IP Settings TCP/IP (page 8-27) IPv4 Settings (page 8-27) IPv6 Settings (page 8-28) Bonjour (page 8-28) Protocol Detail (page 8-29) WSD Scan (page 8-30) WSD Print (page 8-30) Enhanced WSD (page 8-30) Enhanced WSD (SSL) (page 8-30) IPSec (page 8-31) Secure Protocol SSL (page 8-31 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 30
Error Clear (page 8-39) Error Clear Timer (page 8-39) Unusable Time (Refer to FAX Operation Guide.) Quiet Mode Settings Quiet Mode (page 8-40) Specify for Each Job (page 8-40) Density Black Line (page 8-40) Display Brightness (page 8-40) Drum Refresh (page 8-41) Auto Drum Refresh (page 8-41) xxix - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 31
information on the following topics. Notice ...1-2 Safety Conventions in This Guide ...1-2 Environment ...1-3 Precautions for Use ...1-4 Laser Safety (Europe) ...1-5 SAFETY OF LASER BEAM (USA) ...1-6 Safety Instructions Regarding the Disconnection of Power 1-7 WARNING ...1-7 Radio Tag Technology - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 32
> Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are ] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 33
Legal and Safety Information > Notice Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) (But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).) • Humidity: - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 34
and water. Do not attempt to force open or destroy parts which contain toner. Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 35
This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007. Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure. These labels are attached to the laser scanner unit inside the machine and are not in a user access - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 36
ECOSYS M3550idn / ECOSYS M3560idn 3. Optical unit When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label located on the cover of the optical unit. 4. Maintenance For safety of the service personnel, follow the maintenance instructions - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 37
installed and used in accordance with the instructions, may cause harmful interference to radio contains the module (FCC ID:, IC:), which complies with Part 15 of FCC Rules and RSS-Gen of IC Rules technology used in this equipment to identify the toner container may be subject to authorization and the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 38
storage or unusual physical or electrical stress, (b) have used parts or supplies which are not genuine KYOCERA brand parts or supplies, (c) have been installed or serviced by a technician not employed by KYOCERA or an Authorized KYOCERA Dealer, or (d) have had the serial number modified, altered - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 39
Legal and Safety Information > Notice ECOSYS M3550idn / M3560idn MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY KYOCERA Document Solutions America, Inc. and KYOCERA Document Solutions Canada, Ltd. (both referred to as "KYOCERA") warrant the Customer's new Multifunctional Product (referred to as "MFP"), - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 40
following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned. • Paper money • Bank note • Securities • Stamp • Passport • Certificate Local laws and regulations may prohibit or restrict copying - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 41
or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document Solutions Inc. is prohibited. Regarding Trade Names • PRESCRIBE is a registered trademark of Kyocera Corporation. • KPDL is a trademark of Kyocera Corporation. • Microsoft, Windows, Windows XP - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 42
) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 43
NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; on up to three printers. If you need to have access to the fonts on more than three printers, you need to and Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging. In - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 44
LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 45
that do not pertain to any part of the Derivative Works; and (d)If the Work includes a "NOTICE" text file as part of its distribution, then any Derivative one of the following places: within a NOTICE text file distributed as part of the Derivative Works; within the Source form or documentation, if - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 46
This License does not grant permission to use the trade names, trademarks, service marks, or product names of the Licensor, except as required for may choose to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights consistent with - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 47
last used, as well as a Sleep where printer and fax functions remain in a waiting state but be set to use duplex mode by default. Resource Saving - Paper For the be used. This machine also supports printing on 64 g/m2 paper. for dry toner imaging processes" Your sales or service representative - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 48
Legal and Safety Information > Notice Energy Star (ENERGY STAR®) Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. ENERGY STAR® is a voluntary energy - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 49
such as part names, cable connection, and software installation. Part Names ...2-2 Power On ...2-8 Power Off ...2-8 Login/Logout ...2-9 Login ...2-9 Logout ...2-10 Default Settings of the Machine ...2-11 Computer ...2-27 Setting TWAIN Driver ...2-29 Setting WIA Driver ...2-30 Checking the Counter - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 50
Installing and Setting up the Machine > Part Names Part Names Machine Exterior 12 3 4 13 14 5 6 7 8 9 1 Document Processor 2 Original Width Guides 3 Original Table 4 Original Eject Table 5 Inner Tray 6 Paper Stopper 7 Front Cover 8 Cassette 1 9 Power Switch 18 10 15 16 11 12 17 10 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 51
> Part Names Connectors/Interior 1 LINE Connector 2 TEL Connector 3 Option Interface 4 Network Interface Connector 1 2 3 4 6 5 7 5 USB Interface Connector 6 Envelope Lever (ECOSYS M3040idn and ECOSYS M3540idn only) 7 Fuser Cover 8 9 10 11 12 13 12 14 8 Paper Width Guides 9 Support Tray - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 52
> Part Names 17 18 16 16 Toner Container (Black) 17 Toner Container Lock Lever 18 Registration Roller 19 Left Cover 20 Waste Toner Box With Optional Equipments Attached 19 20 1 2 3 4 5 1 Card Reader 2 Cassette 2 3 Cassette 3 4 Cassette 4 5 Cassette 5 67 6 Rear Tray (ECOSYS M3550idn and - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 53
LAN cable. To use a wireless LAN, it is necessary to change the default settings for the machine using the System Menu. Optional Network (page 8-32) a LAN cable to the machine. Function Printer/Scanner/Network FAX*1 Connect a USB cable to the machine. Printer/Scanner (TWAIN/WIA) *1 Only on - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 54
Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting LAN Cable IMPORTANT If the power is on, turn the power switch off. Power Off (page 2-8) 1 Connect the cable to the machine. 1 Connect the LAN cable to the network interface connector. 2 Connect the other end of - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 55
Installing and Setting up the Machine > Connecting Cables Connecting USB Cable IMPORTANT If the power is on, turn the power switch off. Power Off (page 2-8) 1 Connect the cable to the machine. 1 Connect the USB cable to the USB interface connector located on the left side of the body. 2 Connect the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 56
Installing and Setting up the Machine > Power On/Off Power On/Off Power On 1 Turn the power switch on. IMPORTANT When turning off the power switch, do not turn on the power switch again immediately. Wait more than 5 seconds, and then turn on the power switch. Power Off IMPORTANT When the [Processing - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 57
, you must enter your login user name and login password. NOTE The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 You will - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 58
Settings (page 9-25) Logout To logout from the machine, press the [Authentication/Logout] key to return to the login user name/login password entry screen. Users are automatically logged out in the following circumstances: • When the machine enters the low power or sleep state. • When the auto - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 59
. Also, configure the following settings if necessary. NOTE The default settings of the machine can be changed in System Menu. For Date/Timer/Energy Saver]. System Menu/Counter. 10:10 1 System Menu Printer System/Network 3 5/5 Date/Timer/Energy Saver Adjustment/Maintenance 2 Close 2 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 60
Installing and Setting up the Machine > Default Settings of the Machine 2 Set the summer time. System Menu/Counter. Time Zone - Summer Time Off On 10:10 1/1 Cancel < Back OK NOTE If you - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 61
> Default Settings of not assigned by DHCP automatically. Refer to the Command Center RX User Guide. • For other network settings, refer to the Network on page 8- push button on the access point. NOTE The push button method supports only the WPS (WiFi Protected Setup). PIN (Device) Starts connection - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 62
more slowly. Auto Low Power Mode Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for a preset time. The default preset time is 1 minute. For information on the Low Power Mode settings, refer to Quick Setup Wizard on page 2-17. NOTE If the Low Power - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 63
(ECOSYS M3550idn) or 25 seconds (ECOSYS M3560idn). Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly. Auto Sleep Auto Sleep automatically switches the machine into Sleep if left idle for a preset time in the Low Power Mode. The default - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 64
Recovery) (models except for Europe) For sleep level, you can toggle between the following two modes: Energy Saver mode and Quick Recovery mode. The default setting is Energy Saver mode. Energy Saver mode reduces power consumption even more than Quick Recovery mode, and allows Sleep Mode to be set - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 65
except for Europe) 2. Low Power Mode Low Power Timer Network Setup Configures network settings. 1. Network Obtain IP Address IP Address*3 Subnet Mask*3 Default Gateway*3 *1 Displayed only when the size dial on the cassette is set to "Other". *2 Displayed only when the optional paper feeder is - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 66
login user name and login password and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS . Follow the instructions on the screen - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 67
Installing and Setting up the Machine > Quick Setup Wizard Control End Previous Skip Next Back Complete Description Exits the wizard. Settings configured so far are applied. Returns to the previous item. Advances to the next item without setting the current item. Advances to the next screen. - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 68
page description languages (PCL XL, KPDL, etc.) are supported by a single driver. This printer driver allows you to take full advantage of the features of the machine. Use this driver to create PDF files. This printer driver supports the XPS (XML Paper Specification) format developed by Microsoft - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 69
Installing and Setting up the Machine > Installing Software Installing Software in Windows Express Install The following procedure is an example for installing the software in Windows 7 using [Express Install]. For details on Custom Installation, refer to Custom Install on page 2-23. 1 Insert the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 70
and click (Reload). • If the Windows security window appears, click [Install this driver software anyway]. 4 Finish the installation. When "Your software is ready to use" For details, refer to the Device Settings in the Printer Driver User Guide on the DVD. If a system restart message appears, - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 71
Installing and Setting up the Machine > Installing Software Custom Install The following procedure is an example for installing the software in Windows 7 using [Custom Install]. 1 Insert the DVD. NOTE • Installation on Windows must be done by a user logged on with administrator privileges. • If the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 72
text display. : Use this to select multiple items. : If the desired device does not appear, press this button to directly select the device. 2 Select the driver to be installed. 1 2 3 3 Select the utility to be installed. 1 2 2-24 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 73
installed on the machine. Device settings can be configured after the installation is completed. For details, refer to the Device Settings in the Printer Driver User Guide on the DVD. If a system restart message appears, restart the computer by following the screen prompts. This completes the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 74
screen. Click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard. NOTE In Windows 8, click [Search] Library screen, click [Uninstall], and follow the on-screen instructions to uninstall the software. 2-26 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 75
name and password used to log in to the operating system. 1 Insert the DVD. Double-click the [Kyocera] icon. 2 Display the screen. 1 2 Double-click [Kyocera OS X x.x] depending on your Mac OS version. 3 Install the Printer Driver. Install the printer driver as directed by the instructions in - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 76
Installing and Setting up the Machine > Installing Software 4 Configure the printer. 1 Display the window. 1 2 2 Select [Default] and click the item that appears in "Name". 1 2 3 Select the driver in "Use". 4 NOTE When using an IP connection, click the IP icon for an IP connection and then enter - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 77
Register this machine to the TWAIN Driver. Instructions are based on interface elements as they appear in Windows 7. 1 Display the screen. 1 Select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting]. TWAIN Driver screen appears. NOTE In Windows 8, click [Search - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 78
Installing and Setting up the Machine > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7. 1 Display the screen. 1 Click [Start] button on the Windows and enter [Scanner] in [Program and - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 79
Language Report 2 Counter 10:10 1/5 Close 2 Check the counter. System Menu/Counter. Counter Printed Pages Scanned Pages 10:10 1/1 < Back System Menu/Counter. Counter - Printed Pages Copy (Total) 50 Printer (Total) 50 Copy/Print.(Total) 100 FAX 25 10:10 1/2 End Pressing [ ] and then - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 80
This machine is shipped with two default users registered one with Machine Administrator rights, and another with Administrator rights. Logging in as this user will allow you to configure all settings; therefore, please change the login user name and password. In addition, this machine is equipped - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 81
Installing and Setting up the Machine > Additional Preparations for the Administrator I want to... Protect the transmission from interception and wiretapping. Function IPP over SSL HTTPS LDAP Security SMTP Security POP3 Security FTP Encrypted TX Enhanced WSD (SSL) IPSec SNMPv3 Reference page page - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 82
menu. The factory default setting for the default user with administrator privileges is shown below. Login User Name Admin Login Password Admin * Upper case checked. Job Status Displays all device information, including print and scan jobs, storing jobs, scheduled jobs, and job log history. - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 83
web page displays basic information about the machine and Command Center RX as well as their current status. NOTE • If the screen "There is a problem with this website's security certificate." is displayed, configure the certificate. For details on Certificates, refer to the Command Center RX User - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 84
, including Document Box, Address Book, and Settings on the navigation menu. The factory default setting for the default user with administrator privileges is shown below. Login User Name Admin Login Password Admin * Upper case and lower case letters are distinguished (case sensitive). 2-36 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 85
. Device Information Identification/Network 3 Log in with administrator privileges. The factory default setting for the default user with administrator privileges is shown below. Login User Name Login Password Admin Admin * Upper case and lower case letters are distinguished (case sensitive - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 86
's System Menu. For details, see Setup and Registration (System Menu) (page 8-1). • For details on settings related to certificates, refer to the Command Center RX User Guide. 2-38 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 87
. Device Information Identification/Network 3 Log in with administrator privileges. The factory default setting for the default user with administrator privileges is shown below. Login User Name Login Password Admin Admin * Upper case and lower case letters are distinguished (case sensitive - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 88
Installing and Setting up the Machine > Command Center RX 2 Specify the host name. Enter the device information, and then click [Submit]. IMPORTANT • After changing the setting, restart the network or turn the machine OFF and then ON. • To restart the network interface card, click [Reset] in the [ - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 89
mail Settings By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and to send E-mail notices when jobs factory default setting for the default user with administrator privileges is shown below. Login User Name Login Password Admin Admin - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 90
Installing and Setting up the Machine > Command Center RX 4 From the [Network Settings] menu, click [Protocol]. 1 2 2 Configure the settings. Set "SMTP (E-mail TX)" to [On] in the "Send Protocols". 2-42 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 91
Installing and Setting up the Machine > Command Center RX 3 Display the screen. Display the E-mail Settings screen. From the [Function Settings] menu, click [E-mail]. 1 2 2-43 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 92
Number Specify the port number to be used for SMTP. Use the SMTP default port 25. SMTP Server Timeout Set the amount of time to wait before on the machine. For more information, refer to Command Center RX User Guide. POP3 User Settings E-mail Send Settings E-mail Size Limit Sender Address*1 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 93
. Device Information Identification/Network 3 Log in with administrator privileges. The factory default setting for the default user with administrator privileges is shown below. Login User Name Login Password Admin Admin * Upper case and lower case letters are distinguished (case sensitive - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 94
Installing and Setting up the Machine > Command Center RX 2 Populate the fields. 1 Enter the destination information. Enter the information for the destination you want to register. The fields to populate are the same as when registering via operation panel. Registering Destinations in the Address - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 95
details. Enter the information for the custom box you want to register. For details on the fields to populate, refer to Command Center RX User Guide. 2 Click [Submit]. 2-47 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 96
Installing and Setting up the Machine > Command Center RX Printing a document stored in a Custom Box A document stored in a Custom Box can be printed from Command Center RX. 1 Display the screen. 1 Launch your Web browser. 2 In the address or location bar, enter the machine's IP address or the host - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 97
Installing and Setting up the Machine > Command Center RX 2 Print the document. 2 1 1 Select the document you wish to print. Select the checkbox of the document to be printed. 2 Click [Print]. For settings that are configurable, refer to Command Center RX User Guide. 2-49 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 98
on the machine can be backed up or migrated using the KYOCERA Net Viewer on the included DVD. For details on operating the KYOCERA Net Viewer, refer to the KYOCERA Net Viewer User Guide. Backing Up Address Book Data to PC 1 Launch the KYOCERA Net Viewer. 2 Create a backup. 1 Right-click on the model - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 99
to back up, and click [Next]. 1 2 NOTE If the "Admin Login" screen appears, enter the "Admin Login" and "Login Password", and then click [OK]. The default settings are as follows: Login User Name Admin Login Password Admin * Upper case and lower case letters are distinguished (case sensitive - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 100
the screen. Please note that selecting [Finish] will write the data to the machine's Address Book. Writing Address Book Data to the Machine 1 Launch the KYOCERA Net Viewer. 2 Load the Address Book data. 1 Right-click on the model name to which you want to transfer the Address Book, and select - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 101
Installing and Setting up the Machine > Transferring Data from Our Other Products 4 Select [Create from file] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. 1 2 3 Selecting the [Overwrite settings on target device] checkbox will overwrite the machine's - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 102
14 Loading Paper in the Multi Purpose Tray 3-18 Specifying Paper Size and Media Type 3-22 Paper Stopper ...3-24 Preparation for Sending a Document to a Shared Folder in a PC 3-25 Making a note of the computer name and full computer name 3-25 Making a note of the user name and domain name 3-26 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 103
the FAX screen. Select the function. Home Copy Send Admin 10:10 Logout FAX Custom Box Job Box Removable Memory if in Sleep Mode. Returns settings to their default states. Specifies registered information such as address scanning operations and processing for setting operations. 3-2 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 104
Preparation before Use > Using the Operation Panel Adjusting the Operation Panel Angle The angle of the operation panel can be adjusted. Keep the angle adjustment tab pressed and the angle can be adjusted in 2 stages. 3-3 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 105
Screen (page 3-5) 1 Select the function. Home 4 Copy Send 5 Admin 10:10 2 Logout 3 FAX Custom Box 5 Job Box Removable Memory Sub logged-in user name. This is displayed when user login administration is enabled. Pressing "Login User Name" will display the information of the logged - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 106
by logging in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn ECOSYS M3560idn 5000 6000 5000 6000 2 Configure the settings - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 107
Box*3 Displays the FAX screen. Displays the Custom Box screen. Refer to the FAX Operation Guide. page 5-43 Job Box*1 Removable Memory*1 Sub Address Box*2 Polling Box*2 Send to SSD is installed. *4 Displayed when user login administration is enabled. *5 The icon of the application appears. 3-6 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 108
Preparation before Use > Touch Panel Display Available Functions to Display on Taskbar Function Status/Job Cancel Device Information Language System Menu Icon / Description Reference page Displays the Status screen. If an error occurs, the icon will show "!". Once the error clears, the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 109
Preparation before Use > Touch Panel Display Display for Device Information Shows device information. Allows you to check system and network information, as well as options that are used. 1 Press [Device Information] in the home screen. Device Information 2 Check the device information. Device - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 110
cannot be selected. • Cannot be used in combination with a feature that is already selected. Select the function. Home Normal Admin 10:10 Logout Select the function. Home Hidden Admin 10:10 Logout Copy Send FAX Custom Box Copy Send FAX Job Box Job Box Removable Memory Sub Address - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 111
Preparation before Use > Touch Panel Display Enter key and Quick No. Search key This section explains how to use the [Enter] key and [Quick No. Search] key on the operation panel. Using the [Enter] key ( ) The [Enter] key has the same function as the key with the Enter mark ( ), such as the [OK - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 112
Preparation before Use > Touch Panel Display Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. When the [?] (help) is displayed on the touch panel, you can press it to display the Help screen. The Help screen shows explanations of - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 113
3-14 page 3-18 NOTE • The number of sheets that can be held varies depending on your environment and paper type. • You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause paper jams or other faults.) 3-12 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 114
. Paper that is curled or folded may cause a jam. • Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of problems. Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag. • If the machine will not be - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 115
completely out of the machine. NOTE When pulling the cassette out of the machine, ensure it is supported and does not fall out. 2 Adjust the cassette size. 1 Adjust the position of the paper width guides located on the left and right sides of the cassette. Press the paper width adjusting tab and - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 116
the paper size required. NOTE If you are going to use paper that is longer than A4, pull out the paper length guide backwards. 3 Turn the size dial so that the size of the paper you are going to use appears in the paper size window. NOTE When - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 117
Preparation before Use > Loading Paper 3 (On ECOSYS M3040idn/ECOSYS M3540idn only) Press the bottom plate down until it locks. 4 Load paper. 1 (see illustration above). • If paper is loaded without adjusting the paper length guide and paper width guide, the paper may skew or become jammed. 3-16 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 118
Preparation before Use > Loading Paper 5 Gently push the cassette back in. 6 Specify the type of paper loaded in the cassette using the operation panel. Paper Size and Media Type for the Cassettes (page 3-22) 3-17 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 119
Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of plain paper (80 g/m2). For details of the supported paper sizes, refer to Choosing the Appropriate Paper on page 11-16. For the paper type setting, refer to Media Type Setting on page 8-14 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 120
multi purpose tray. 4 Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 121
M3040idn/ECOSYS M3540idn) To print on an envelope, follow the procedure below to switch to envelope mode. NOTE When the printing on envelopes is completed, return the envelope lever to its original position (at the bottom). 1 Open the rear cover. 2 Raise the envelope lever. CAUTION The fuser unit - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 122
Loading Envelopes or Cardstock Load the paper with the print side facing up. For the procedure for printing, refer to the Printer Driver User Guide. Example: When printing the address. Open the flap Close the flap. Return postcard (Oufuku hagaki) Cardstocks (Hagaki) Portrait form envelopes - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 123
paper feeder (cassettes 2 to 5) is "A4" or "Letter", and the default media type setting is "Plain". To change the type of paper to be used this when the size dial on the cassette is set to "Other". *2 ECOSYS M3550idn/ECOSYS M3560idn only. *3 The custom paper sizes are set for each cassette. Refer to - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 124
(60 to 63 g/m2), Labels, Recycled, Preprinted*3, Bond, Cardstock, Color, Prepunched*3, Letterhead*3, Envelope, Thick (106 to 220 g/m2), High Quality, Custom 1-8 *1 For instructions on how to specify the custom paper size, refer to Custom Paper Size on page 8-13. *2 To change to a media type other - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 125
. 10:10 End Next > Start the wizard. Follow the instructions on the screen to configure settings. Paper Size and Media Type for the Cassettes: If the size dial is set to "A4", "A5", "B5", "Letter", "Legal" or "A6" (ECOSYS M3550idn/ECOSYS M3560idn cassette 1 only), then set the media type. If - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 126
in a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer. Screens of Windows 7 are used in the following explanation. The details of the screens will vary in other - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 127
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Making a note of the user name and domain name Check the domain name and user name for logging onto Windows. 1 Display the screen. - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 128
Options] in [Tools]. In Windows 8, select [Settings] in charms on Desktop, and select [Control Panel], [Appearance and Personalization], and then [Folder Options]. 2 1 Make sure that the [View] tab is selected. 2 3 Remove the checkmark from [Use Sharing Wizard (Recommended)] in "Advanced settings - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 129
sure that the [Sharing] tab is selected. 2 In Windows XP, right-click the "scannerdata" folder and select [Sharing and Security] (or [Sharing]). 2 Configure permission settings. 1 Select the [Share this folder] checkbox and click the [Permissions] button. 1 Make a note of the [Share name]. 2 In - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 130
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC 3 Specify the location. 1 If the computer name that you made a note of on page Making a note of the computer name and full computer - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 131
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC 6 Check the details set in the [Security] tab. 1 2 3 Select the [Security] tab. Select the user you entered. If the user does not appear - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 132
> Preparation for Sending a Document to a Shared Folder in a PC Configuring Windows Firewall Permit sharing of files and printers and set the port used for SMB transmission. NOTE Log on to Windows with administrator privileges. 1 Check file and printer sharing. 1 From [Start] button on the Windows - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 133
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC 2 Select [Advanced settings]. 3 Select [Inbound Rules]. 4 Select [New Rules]. 5 Select [Port]. 1 2 3-32 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 134
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC 6 Select [TCP] as the port to apply the rule to. Then select [Specific local ports] and enter "445" then click [Next]. 1 2 3 7 Select [Allow - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 135
Use > Preparation for Sending a Document to a Shared Folder in a PC 9 Enter "Scan to SMB" in "Name" and click [Finish]. [Add port...] button. 3 Specify Add a Port settings. Enter any name in "Name" (example: Scan to SMB). This will be the name of the new port. Enter "445" in "Port Number". Select - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 136
be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (Only on products with the fax function installed). NOTE and select group members from the Address Book. NOTE If user login administration is enabled, you can only edit destinations in the Address - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 137
[OK]. NOTE Refer to the Character Entry Method on page 11-12 for details on entering characters. The Folder (SMB) Address Press [Host Name], [Path], [Port], [Login User Name] and [Login Password], enter the information for each item and press [OK]. The table below explains the items to be entered - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 138
the connection to the server you chose. If the connection fails, check the entries you made. The Folder (FTP) Address Press [Change] of "Host Name", "Path", "Login User Name" and "Login Password", enter the information for each item and press [OK]. The table below explains the items to be entered - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 139
and a combined total of up to 5 SMB and FTP destination folders can be registered in a single group. 1 Display the screen. characters) to be displayed on the Address Book and press [Next]. Add - Name Support department ABC A/a Input: Limit: 18 1 32 Del. Cancel < Back Next > - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 140
in the Address Book 3 Select the members (destinations). Select the item that you want to change. Add - Confirmation 10:10 Name Support department Member Member: 0 1/1 Address Number Auto Cancel < Back Save 1 Press [Member]. 2 Press [ ]. 3 Select destinations (contacts) to add to the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 141
Preparation before Use > Registering Destinations in the Address Book 2 Press [ ], [Address Book/One Touch] and then [Address Book]. The procedure differs depending on the details to be edited. 2 Edit or delete the destination. NOTE Destinations can be sorted or searched by destination name or - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 142
Preparation before Use > Registering Destinations in the Address Book Adding a Destination on One Touch Key (One Touch Key) Assign a new destination (contact or group) to an one touch key. A maximum of 100 destinations can be registered. NOTE • Refer to Specifying Destination on page 5-22 for use of - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 143
Preparation before Use > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [ ], [Address Book/One Touch] and then [One Touch Key]. 3 Select - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 144
the following topics: Printing from PC ...4-2 Printing on Non-standard Sized Paper ...4-4 Printer Driver Print Settings Screen ...4-5 Printer Driver Help ...4-6 Changing the Default Printer Driver Settings (Windows 7 4-6 Canceling Printing from a Computer ...4-6 Printing by AirPrint ...4-7 Printing - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 145
the steps below to print documents from applications. This section provides the printing method using the KX DRIVER. NOTE • To print the document from applications, install the printer driver on your computer from the supplied DVD (Product Library). • In some environments, the current settings are - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 146
Printing from PC > Printing from PC 2 Select the [Basic] tab. 3 Click "Print size" menu and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered. Printing on Non- - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 147
is not included in the print sizes of the machine, register the paper size in the [Basic] tab of the print settings screen of the printer driver. The registered size can be selected from the "Print size" menu. NOTE To execute printing at the machine, set the paper size and type in - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 148
print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printer Driver User Guide on the DVD. 1 3 2 No. Description 1 [Quick Print] tab Provides icons that can be used to easily configure frequently used functions. Each time you - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 149
refer to Printer Driver User Guide. 1 Click [Start] button on the Windows, and then click [Devices and Printers]. 2 Right-click the printer driver icon of the machine, and click the [Printer properties] menu of the printer driver. 3 Click the [Basic] button on the [General] tab. 4 Select the default - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 150
products, and Mac OS X 10.7 and later products. This function enables you to connect and print to any AirPrint compatible device without installing a printer driver. To allow the machine to be found when printing by AirPrint, you can set machine location information in Command Center RX. For details - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 151
Job Box and Quick Copy Box, an optional SSD must be installed in the machine. • For information on how to use the printer driver software, refer to the Printer Driver User Guide. Printing Documents from Private Print Box In Private Printing, you can specify that a job is not to be printed until you - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 152
Printing from PC > Printing Data Saved on the Printer Printing the Documents Print the documents stored in a Private Print box. The procedure is as follows. 1 job is automatically deleted. NOTE If the document is protected by an access code, the password entry screen will be displayed. Enter the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 153
Printing from PC > Printing Data Saved on the Printer Deleting the Documents Delete the documents stored in a Private Print box. The procedure is as follows. screen. The document is deleted. NOTE If the document is protected by an access code, the password entry screen will be displayed. Enter the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 154
Printing from PC > Printing Data Saved on the Printer Printing Document from Stored Job Box In Stored Job, the print data sent from the application is saved to the machine. You can set up - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 155
from PC > Printing Data Saved on the Printer 2 Specify the number of copies to print as desired. 3 Press [OK]. Printing starts. NOTE If the document is protected by an access code, the password entry screen will be displayed. Enter the password using the numeric keys. Deleting the Documents Delete - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 156
Printing from PC > Printing Data Saved on the Printer 2 Press [Yes] in the confirmation screen. The document is deleted. NOTE If the document is protected by an access code, the password entry screen will be displayed. Enter the password using the numeric keys. 4-13 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 157
already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job required, you can reprint the required number of copies from the operation panel. By default, up to 32 documents can be stored. When power is turned off, all - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 158
Printing from PC > Printing Data Saved on the Printer 2 Print the document. 1 Select the document to print and press [Print]. Document Box. Job Box - Quick Copy/Proof and Hold doc 4100908135138 2013/10/10 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 159
Printing from PC > Printing Data Saved on the Printer 2 Delete the document. 1 Select the document to delete and press [ ]. Document Box. Job Box - Quick Copy/Proof and Hold doc 4100908135138 2013/10/10 10: - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 160
a single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box. To continue to print the remaining copies, use - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 161
Printing from PC > Printing Data Saved on the Printer 2 Print the document. 1 Select the document to print and press [Print]. Document Box. Job Box - Quick Copy/Proof and Hold doc 4100908135138 2013/10/10 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 162
Printing from PC > Printing Data Saved on the Printer 2 Delete the document. 1 Select the document to delete and press [ ]. Document Box. Job Box - Quick Copy/Proof and Hold doc 4100908135138 2013/10/10 10: - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 163
Send to Me (E-mail) ...5-32 Sending to Different Types of Destinations (Multi Sending 5-33 Canceling Sending Jobs ...5-34 WSD Scan ...5-35 Scanning using TWAIN ...5-37 Scanning with FMU Connection ...5-39 How to use the FAX Function ...5-40 What is Document Box? ...5-41 Basic Operation for Document - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 164
or cardstock on the platen Align it flush against the original size indicator plates with the back left corner as the reference point. Put the scanning side facedown. NOTE For the procedure for feeding envelopes or cardstock, refer to When you load envelopes or cardstock in the multi purpose tray - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 165
each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor The document processor supports the following types of originals. Weight Sizes No. of sheets 50 to in the document processor. 1 Adjust the original width guides. 5-3 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 166
• Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the original width guides. The gap may cause the originals placed in such a way that the holes or perforations will be scanned last (not first). 2 Open the original stopper to fit the size of the original - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 167
Description Default Registration ID Card Copy Use this when you want to copy a driver's license or an insurance card. When you scan the : New PC Folder Color Selection: [Full Color] File Name Entry: Default File Format: [PDF] Continuous Scan: [Off] Scan Resolution: [300×300 dpi] Scan to PC ( - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 168
Entry: Default File Format: [PDF] Continuous Scan: [Off] Scan Resolution: [300×300 dpi] E-mail subject: Default E-mail body: Default NOTE 1 1/2 Next > Functions Select the functions. Add - Functions File Format PDF 10:10 2 Original Size A4 1/6 Original Orientation Top Edge on Top Duplex - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 169
Confirmation Name Sending Job - E-mail Job Type Multi Sending Number Auto Owner Admin Cancel < Back 10:10 1/2 Save Item Description Name Enter the name displayed Selects the method for recalling favorites. *1 If user login administration is enabled, you can only change the settings - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 170
send. Send BBB [email protected] 10:10 Dest. : Check One Touch Key Address Book E-mail Functions Folder Ext Address Book 1/2 FAX Favorites 2 Register the favorite. 1 Press [Menu] and then [Add]. 2 - E-mail Job Type Multi Sending Number Auto Owner Admin Cancel < Back 10:10 1/2 Save 5-8 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 171
Type Selects the method for recalling favorites. *1 If user login administration is enabled, you can only change the settings by ID Card Copy Paper Saving Copy Scan to PC (Address Entry) 1/1 Scan to PC (Address Book) Menu Scan to E-mail (Address Entry) Scan to E-mail (Address Book) Application - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 172
Operation on the Machine > Favorites 2 Execute the favorite. When using the wizard mode 1 The registered screens are displayed in order. Make the desired settings and press [Next]. When all the settings are complete, the confirmation screen is displayed. NOTE To edit the settings, press [ - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 173
login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 174
Operation on the Machine > Application 4 Press [Yes] in the confirmation screen. Installation of the application begins. Depending on the application being installed, the installation may take some time. Once the installation ends, the original screen reappears. NOTE • To install another application - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 175
login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 176
only available for use by the logged in user. They can only be set while using user login administration. Shared Shortcut Shared shortcuts can be used by all machine users. When using user login administration, shared shortcuts can only be set by users who have logged in as administrators. NOTE - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 177
Operation on the Machine > Registering Shortcuts 5 Press [Save]. Ready to copy. Copy Auto Paper Selection Zoom 100% 10:10 Copies Density Normal 0 Duplex 1-sided>>1-sided Functions Combine Collate/ Offset Off Collate Shortcut 1 Shortcut 2 Favorites The shortcut is registered. Editing - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 178
Operation on the Machine > Copying Copying Basic Operation Follow the steps as below for basic copying. 1 Press [Copy] on the Home screen. Copy 2 Place the originals. Place the originals. Loading Originals (page 5-2) 3 Select the functions. Ready to copy. Copy Paper Selection Zoom A4 100% 10 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 179
on the touch panel during printing. 1 Press [Reserve Next]. Copying... Job No.:0005 Job Name:doc00000320101010101010 Scanned Pages Copies 10:10 Cancel Reserve Next The default screen for copying appears. 2 Place the originals onto the machine for reserving copy, and configure the copy - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 180
[Stop] key. 1 Press the [Stop] key with the copy screen displayed. 2 Cancel a job. When there is a job is being scanned Canceling... Job No.:0005 Job Name:doc00000120101010101010 Scanned Pages 10:10 Cancel The copy job is canceled. When there is a job printing or on standby Canceling job screen - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 181
scanned original image as an E-mail attachment. • Send to Folder (SMB): Stores a scanned original image in a shared folder of any PC. (Refer to page 5-20.) • Send to Folder (FTP): Stores a scanned original image in a folder . For details about this function, refer to the FAX Operation Guide. 5-19 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 182
Recall 10:10 Dest. : Check One Touch Key Address Book E-mail Functions Folder Ext Address Book 1/2 FAX Favorites Select the destination to which to send an Address Book, refer to Command Center RX User Guide. Choosing a Destination from the FAX For more information on using the FAX, - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 183
the Machine > Sending 4 Select the functions. Ready to send. Send BBB [email protected] 10:10 Dest. : Check One Touch Key Address Book E-mail Functions Folder Ext Address Book 1/2 FAX Favorites Press tabs to display other functions. Send (page 6-3) 5 Press the [Start] key. Sending starts. 5-21 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 184
25) Specifying a New PC Folder (page 5-26) Choosing from the FAX For more information on using the FAX, refer to the FAX Operation Guide. NOTE • You can set the machine up so that the address book screen appears when you press the [Send] key. For details, refer to Default - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 185
or Group). 2 Search by name Search by registered name. 3 Narrow Down Advanced search by destination Advanced search by type of registered destination (Email, Folder (SMB/FTP), FAX or Group). Search (Name) Search by name Search by registered name. Search (No.) Search by number Search by - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 186
Checking and Editing Destinations on page 5-30. NOTE You can set the default "Sort" settings. For details, refer to Sort on page 8-24. Recall 10:10 Dest. : Check One Touch Key Address Book E-mail Functions Folder Ext Address Book 1/2 FAX Favorites 2 Press the One Touch Keys where the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 187
Recall 10:10 Dest. : Check One Touch Key Address Book E-mail Functions Folder Ext Address Book 1/2 FAX Favorites 2 Enter destination E-mail address. E-mail abc 100 E-mail addresses can be specified. You can register the entered email address in the Address Book by pressing [Menu] and then [ - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 188
Next Dest. Cancel OK Destinations can be changed later. Refer to Checking and Editing Destinations on page 5-30. Specifying a New PC Folder Specify either the desired shared folder on a computer or an FTP server as the destination. NOTE • Refer to Preparation for Sending a Document to a Shared - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 189
to specify in the screen that appears, and press [Next]. The login user name and login password entry screen appears. After you enter the login user name and login password name of the destination PC, the shared folders appear. Select the folder that you want to specify and press [Next]. The address - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 190
to 64 characters Path to the receiving folder For example: User\ScanData Otherwise the data will be saved in the home directory. Up to 128 characters Login User Name FTP server login user name Up to 64 characters Login Password FTP server login password (Case sensitive.) Up to 64 characters - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 191
Login User Name abcdnet\james.smith Menu Cancel < Back OK 1 Close "Connected." appears when connection to the destination is correctly established. If "Cannot connect." appears, review Ready to send. Folder - Confirmation Host Name pc001 Path pc001\ScanData Port 139 Login User Name Menu - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 192
destination. 2 Press [Check]. Ready to send. Send BBB [email protected] 10:10 Dest. : Check One Touch Key Address Book E-mail Functions Folder Ext Address Book 1/2 FAX Favorites 2 Check and edit the destination. To add a new destination, press [ ]. To display details for the destinations, press - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 193
Operation on the Machine > Sending Confirmation Screen of Destinations When selecting [On] for Destination Check before Send (Dest. Check before Send on page 8-21), the confirmation screen of destinations appears after pressing the [Start] key. Follow the steps below to confirm the destinations. - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 194
10 Dest. : Check One Touch Key Address Book E-mail Functions Folder Ext Address Book 1/2 FAX Favorites NOTE When the last sending information is registered) - When you log out Send to Me (E-mail) When user login is enabled, the document is sent to the E-mail address of the logged in user - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 195
products equipped with fax capability. No. of broadcast items E-mail: Up to 100 Folders (SMP, FTP): Total of 5 SMB and FTP FAX: Up to 100 specifying the destinations of respective types. Continue to enter E-mail address or folder path so that they appear in the destination list. Press the [Start] - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 196
] key with the send screen displayed. 2 Cancel a job. When there is a job is being scanned Canceling... Job No.:0005 Destination BBB Job Name:doc00000120101010101010 [email protected] Scanned Pages 10:10 Cancel Finish Scan Job Cancel appears. When there is a job sending or on standby Canceling job - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 197
], and then [View devices and printers]. 2 Install the driver. Click [Add a device]. Select the machine's icon (Kyocera:ECOSYSXXX:XXX) and then click [Next]. When the machine's icon (Kyocera:ECOSYSXXX:XXX) is displayed in "Printers" on the [Devices and Printers] screen, the installation is completed - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 198
Operation Panel] and press [Next]. 2 Select the destination computer and press [OK]. Press [Reload] to reload the computer list. Ready to send. WSD Scan - PC PC 1 PC 2 PC 3 10:10 1/1 Reload Cancel < Back OK You can view information on the selected computer by pressing [ ]. 3 Press the [Start - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 199
driver is used in the same way. 1 Display the screen. 1 Activate the TWAIN compatible application software. 2 Select the machine using the application and display the TWAIN dialog box. NOTE For selecting the machine, see the Operation Guide or Help for each application software. 2 Configure the scan - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 200
quality. Make sure your selection matches the original that you are scanning. This setting specifies the sharpness and clarity of the image. If box are unavailable, and the exposure level is automatically set to the default setting. This setting specifies the contrast between light and dark areas of - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 201
scanning information on a specified server or in a specified folder. Unlike regular transmission functions, this application lets you use metadata such as the scan User Guide on the DVD. Using FMU Connection to scan an instructions to enter the necessary information and press [Next]. 5 When the scan - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 202
Operation on the Machine > How to use the FAX Function How to use the FAX Function On products with a FAX function, it is possible to use the FAX function. For details, refer to the FAX Operation Guide. 5-40 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 203
job from the application software, specify a 4-digit access code in the printer driver. The job is released for printing by entering the access code on the you can reprint the required number of copies from the operation panel. By default, up to 32 documents can be stored. When power is turned off, - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 204
machine can also be saved to USB memory in the PDF, TIFF, JPEG, XPS or high compression PDF format (Scan to USB). Sub Address Box/Polling Box Sub Address Box/Polling Box store the fax data. For details, refer to the FAX Operation Guide. Basic Operation for Document Box This section explains basic - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 205
administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 • If user login administration is enabled, log - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 206
password to protect the box. Entering a password is not mandatory. Enter the same password of up to 16 characters in both [Password] and [Confirm Password On]. To retain the document, press [Off]. *1 Displayed when the user login administration is enabled. *2 Not displayed when "Owner" is set to [No - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 207
When you have logged in as administrator, you can edit all boxes. When user login administration is enabled, the settings that can be changed varies depending on the privileges Box Password Usage Restriction Auto File Deletion Overwrite Setting Delete after Printed User Box Name Box Password - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 208
boxes. 3 Press [Delete]. 4 Press [Yes] in the confirmation screen. Storing Documents Custom box stores the print data which is sent from a PC. Refer to the Printer Driver User Guide for the operation of the printing from the PC. 5-46 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 209
Box] on the Home screen. Custom Box 2 Select the box containing the document you want to print. NOTE If a custom box is protected by a password, enter the correct password. 2 Print the document. 1 Select the document you wish to print by checking the checkbox. Ready to print from Box. Box:Box01 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 210
want to move. NOTE If a custom box is protected by a password, enter the correct password. 2 Move documents. 1 Select the document in the list that you Menu No Owner No Owner No Owner Cancel 1/1 Select This Folder 4 Press [Select This Folder] and then press [Yes] in the confirmation screen. The - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 211
] on the Home screen. Custom Box 2 Select the box containing the document you want to delete. NOTE If a custom box is protected by a password, enter the correct password. 2 Delete the document. 1 Select the document you wish to delete by checking the checkbox. Ready to print from Box. Box:Box01 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 212
(TIFF V6/TTN2 format) • JPEG file • XPS file • Encrypted PDF file • PDF files you wish to print should have an extension (.pdf). • Files to be printed should be saved no further down than the top 3 folder levels, including the root folder. • Use USB memory properly formatted by this machine. • Plug - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 213
file to be printed and press [Open]. The machine will display documents in the top 3 folder levels, including the root folder. NOTE 1,000 documents can be displayed. To return to a higher level folder, press [Up]. 2 Select the file to be printed and press [Print]. Document Box. Removable Memory - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 214
Machine > Saving Documents to USB Memory (Scan to USB) Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG, XPS or high-compression PDF format. NOTE The maximum number of the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 215
document. 1 Select the folder where the file will be stored. The machine will display the top 3 folder levels, including the root folder. 2 Press [ ]. Documents) (page 6-6). 4 Press the [Start] key. The original is scanned and the data is stored in the USB memory. Check the USB Memory Information - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 216
Operation on the Machine > Removing USB Memory Removing USB Memory Follow the steps below to remove the USB memory. IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory. 1 Display the screen. 1 Press [Removable Memory] on the Home screen. Removable Memory 2 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 217
sided Original) ...6-22 Sending Size ...6-23 File Format ...6-24 File Separation ...6-27 Scan Resolution ...6-27 E-mail Subject/Body ...6-27 FTP Encrypted TX ...6-28 Delete after Printed ...6-28 Storing Size ...6-29 Encrypted PDF Password ...6-29 JPEG/TIFF Print ...6-30 XPS Fit to Page ...6-30 6-1 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 218
the output by page or set. Specify the original size to be scanned. Select the orientation of the original document top edge to scan correct direction. Select original image type for best results. EcoPrint saves toner when printing. Adjusts the sharpness of image outlines. Removes dark background - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 219
Folder Ext Address Book 1/2 FAX Favorites Ready to send. Functions Quiet Mode File Format Original Size Original Orientation Close 10:10 Off PDF scanned. Select the orientation of the original document top edge to scan correct Operation Guide. page 6-14 page 6-19 page 6-21 page 6-27 page - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 220
your machine. Prints a report when transmission of a document is successful, or when an error occurs and transmission fails. Reference page Refer to the FAX Operation Guide. Refer to the FAX Operation Guide. Refer to the FAX Operation - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 221
from the box once printing is complete. Lower print and scan speed for quiet processing. Functions Priority Override File Name Entry Adds a file name. Sends E-mail notice when a job is complete. EcoPrint saves toner when printing. Reference page page 6-9 page 6-10 page 6-18 page 6-28 page 6- - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 222
pressing [Functions], other selectable functions will be shown as a list. Function key Ready to store in Box. Store File PDF File Format Duplex 1-sided 10:10 Scan Resolution 300x300dpi Density Normal 0 Functions File Name Entry doc Off Quiet Mode Cancel Ready to store in Box. Functions - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 223
by page or set. Produces two-sided copies. Lower print and scan speed for quiet processing. Functions EcoPrint Job Finish Notice Priority Override Encrypted PDF Password JPEG/TIFF Print XPS Fit to Page Description EcoPrint saves toner when printing. Sends E-mail notice when a job is complete - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 224
Functions > Functions Functions Original Size Copy Send Scan to USB Specify the original size to be scanned. Press [Metric], [Inch], or [ 2, Custom*1 Select from special standard sizes and custom sizes. *1 For instructions on how to specify the custom original size, refer to Custom Original - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 225
changed in System Menu. For details, refer to Measurement on page 8-17. *3 For instructions on how to specify the custom paper types 1 to 8, refer to Media Type size and type of paper that will be used often and set them as default (refer to Multi Purpose Tray on page 8-10). • If the specified - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 226
the orientation of the original document top edge to scan correct direction. To use any of the following functions Top Edge on Left Original Original orientation Original Original orientation NOTE The default setting for Original Orientation can be changed. Refer to Original Orientation on - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 227
Light Text/Fine Line Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or diagrams. Text (for OCR)*1 Scanning produces an image that is suitable for OCR. *1 This function is only available when "Color Selection" is set to [Black & White]. For details - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 228
Functions EcoPrint Copy Print from Box Print from USB EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not required. (Value: [Off] / [On]) Color Selection Send Scan to USB Select the color mode setting. Item Auto (Color - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 229
dots. Background Density Adj. (Background Density Adjustment) Copy Send Scan to USB Removes dark background from originals, such as newspapers. not remove the ground color, select [Manual] and adjust the density of the ground color. Item Off Auto Manual Description Does not adjust the ground - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 230
Using Various Functions > Functions Prevent Bleed-thru Copy Send Scan to USB Hides background colors and image bleed-through when scanning thin original. (Value: [Off] / [On]) Zoom Copy Print from Box Send Scan to USB Adjust the zoom to reduce or enlarge the image. Copying The following - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 231
Using Various Functions > Functions Zoom Entry Manually reduces or enlarges the original image in 1% increments between 25% and 400%. Use the numeric keys or press [+] or [-] to enter the any magnification. Printing/ - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 232
on Top, Top Edge on Left Description Disables the function. Copy the original with the default setting. For the default settings, refer to Function Defaults on page 8-15. Select the page layout of scanned originals. Select the boundary line type. Select the orientation of the original document top - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 233
Using Various Functions > Functions 4 in 1 Item Right then Down Left then Down Down then Right Down then Left Image NOTE • The paper sizes supported in Combine mode are A4, A5, B5, Folio, 216 × 340 mm, Letter, Legal, Statement, Oficio II, and 16K. • When placing the original on the platen, - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 234
not rotated. • Binding Top: Images on the second sides are rotated 180 degrees. Produces two-sided copies from two-sided originals. NOTE The paper sizes supported in Two-sided to Two-sided mode are A4, B5, A5, Legal, Letter, Executive, Statement, Oficio II, 216 × 340 mm, Folio, Envelope C5, and 16K - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 235
sided ― Copy the original with the default setting. For the default settings, refer to Function Defaults on page 8-15. 2-sided>>2-sided Edge on Left Select the orientation of the original document top edge to scan correct direction. *1 Displayed when [2-sided>>1-sided] or [2-sided>>2-sided] is - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 236
Functions > Functions Job Finish Notice Copy Print from Box Print from USB Send Scan to USB Sends E-mail notice when a job is complete. Users can be *1 For details on the External Address Book, refer to Command Center RX User Guide. *2 Displayed when user login administration is enabled. 6-20 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 237
> Functions File Name Entry Copy Print from Box Send Scan to USB Adds a file name. Additional information such as memory usage. Quiet Mode Copy Print from Box Print from USB Send Scan to USB Lower print and scan speed for quiet processing. Select this mode when the running noise is - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 238
of originals. Original Orientation*1 Top Edge on Top, Top Edge on Left Select the orientation of the original document top edge to scan correct direction. *1 Displayed when [2-sided (Binding Left/Right)] or [2-sided (Binding Top)] is selected in "Duplex". Sample image 2-sided Value Binding - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 239
Using Various Functions > Functions Sending Size Send Select size of image to be sent. Press [Same as Original Size], [Metric], [Inch], or [Others] to select the sending size. Item Same as Original Size Metric Inch Others Value ― A4, A5, A6, B5, B6, Folio, 216 × 340 mm Letter, Legal, Statement, - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 240
or [High Comp. PDF], you can specify encryption or PDF/A settings. Item Value Description PDF ― High Comp. PDF ― TIFF ― Set the file format selected. The image quality and PDF/A settings will be the default settings. For the default settings, refer to Function Defaults on page 8-15. JPEG - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 241
file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. Select [Others], [PDF] or [HighComp.PDF] in [File Format], and press [Encryption]. Items that can be set vary depending on the setting selected in "Compatibility". When [Acrobat - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 242
up to 256 characters) and then press [Next]. Enter the password again for confirmation, and press [OK]. Enter the password to edit the PDF file. Press [On], enter a password (up to 256 characters) and then press [Next]. Enter the password again for confirmation, and press [OK]. When you have entered - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 243
Page] to set File Separation. NOTE A three-digit serial number such as "abc_001.pdf, abc_002.pdf..." is attached to the end of the file name. Scan Resolution Send Scan to USB Select fineness of scanning resolution. The selectable resolution is [600 × 600dpi], [400 × 400dpi Ultra], [300 × 300dpi - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 244
logging in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 Click [Security Settings], and - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 245
Using Various Functions > Functions Storing Size Scan to USB Select size of image to be stored. ). Encrypted PDF Password Print from USB Enter the preassigned password to print the PDF data. Press [Password] to enter the Password, and press [OK]. NOTE For details on entering the password, refer to - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 246
Using Various Functions > Functions JPEG/TIFF Print Print from USB Select the image size when printing JPEG or TIFF files. Select [Paper Size], [Image Resolution] or [Print Resolution]. Item Paper Size Image Resolution Print Resolution Description Fits the image size to the selected paper size. - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 247
the Log History ...7-11 Job Operation ...7-12 Pause and Resumption of Jobs ...7-12 Canceling of Jobs ...7-12 Device/Communication ...7-13 Checking the Remaining Amount of Toner and Paper (Paper/Supplies 7-15 7-1 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 248
from Document Box • Printing data from removable memory • Application • Job Report/List Send Job Status • FAX transmission • E-mail • Folder transmission • Application • Multiple destination Store Job Status • Scan • FAX • Printer Scheduled Job • Sending Job FAX using Delayed transmission 7-2 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 249
Status/Job Cancel > Checking Job Status Displaying Status Screens 1 Display the screen. Press the [Status/Job Cancel] key. 2 Select the job you want to check. Press either of [Print Job Status], [Send Job Status], [Store Job Status] or [Scheduled Job] to check the status. Status/Job Cancel. Status - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 250
Center RX. For details, refer to the Command Center RX User Guide. Print Job Status Screen No. Item 1 Job No. 2 Type Close Description Acceptance No. of job Icons that indicate the job type Copy job Printer job Job from Document Box FAX reception E-mail reception Data from removable memory - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 251
indicate the job type Sending Job FAX Sending Job E-mail Sending Job Folder Sending Job Application Multi Sending User Name for the executed job Press this Processing: The status before starting sending such as during scanning originals Sending: Sending Waiting: Waiting Sending Canceling: Canceling - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 252
1 Job No. 2 Type 3 Job Name 4[] 5 Status 6 [Cancel] Cancel 6 Close Description Acceptance No. of job Icons that indicate the job type Storing Job Scan Storing Job Printer Storing Job FAX Job name or file name is displayed. Press this key for the job for which you wish to display detailed - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 253
Status/Job Cancel > Checking Job Status Scheduled Job Status Screen Status/Job Cancel. Scheduled Job 1 0014 A OFFICE 23 10:10 12:00 45 1/1 No. Item 1 Job No. 2 Type 3 Destination 4[] 5 Start Time 6 [Menu] 7 [Cancel] Menu Cancel 67 Close Description Acceptance No. of job Icons that - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 254
Status/Job Cancel > Checking Job Status Checking Detailed Information of Jobs Check the detailed information of each job. NOTE When you have logged in as a user, you can only check your own jobs. When you have logged in as administrator, you can check all jobs. 1 Display the screen. Referring to - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 255
Job history is also available by Command Center RX or KYOCERA Net Viewer from the computer. • You can show details, refer to the Command Center RX User Guide. Available Job History Screens The job histories be displayed Print Job Log • Copy • Printer • FAX reception • E-mail reception • - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 256
login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 257
]. 2 To exit from the detailed information, press [Close]. Sending the Log History You can send the log history by E-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached. For details, refer to Sending Log History on page 8-8. 7-11 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 258
Status/Job Cancel > Job Operation Job Operation Pause and Resumption of Jobs Pause/resume all printing jobs in printing/waiting. 1 Display the screen. Press the [Status/Job Cancel] key. 2 Press [Pause All Print Jobs] on the printing jobs status screen. Printing is paused. Status/Job Cancel. Print - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 259
. The items you can check are described below. "Scanner" The status of an original scanning or the error information (paper jam, opened cover, etc.) is displayed. "Printer" Error information such as paper jam, out of toner, or out of paper, and status such as waiting or printing are displayed. "FAX - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 260
Status/Job Cancel > Device/Communication "SSD" The status of the optional SSD is displayed. "Connection Status" The connection status of the optional Wireless Network Interface Kit is displayed. 7-14 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 261
1 Display the screen. 2 Display the screen. 1 Press the [Status/Job Cancel] key. 2 Press [ ], and then [Toner Status] or [Paper Status]. Status/Job Cancel. Status Scanner Printer FAX Toner Status 10:10 Waiting Running 3/4 Waiting OK Pause All Print Jobs Close Status/Job Cancel. Status Paper - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 262
Settings ...8-11 Home ...8-19 Copy ...8-20 Send ...8-21 Document Box ...8-22 FAX ...8-22 Application ...8-23 Internet ...8-23 Address Book/One Touch ...8-23 User Login/Job Accounting ...8-24 Printer ...8-25 System/Network ...8-27 Date/Timer/Energy Saver ...8-37 Adjustment/Maintenance ...8-40 8-1 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 263
Setup and Registration (System Menu) > System Menu System Menu Configure settings related to overall machine operation. Operation Method System Menu is operated as follows: 1 Display the screen. Press the [System Menu] key. 2 Select a function. System Menu/Counter. System Menu Quick Setup Wizard - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 264
privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 • If function default settings have been changed - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 265
Setup Wizard Language Report Print Report Admin Report Settings Result Report Setting Sending Default Screen Sound Original Settings Paper Settings Function Defaults Preset Limit Error Handling Measurement Low Toner Guide. page 8-8 page 8-8 This counts the number of pages printed or scanned. - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 266
User Login/Job Accounting Printer System Printer on page 4-8 and for details on Sub Address Box and Polling Box, refer to the FAX Operation Guide. Configures settings for fax functions. Refer to the FAX Operation Guide primarily a menu option used by service - personnel for maintenance work. There - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 267
Language Item Description Select the language displayed on the touch panel. Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Report Report Print Item Status Page Description Prints the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 268
the information including network interface firmware version, network address and protocol. Network Status Page Service Status Accounting Report Sub Address Admin Report Settings Report Admin Report Settings Configure settings for fax functions. For details, refer to the FAX Operation Guide. - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 269
and Destination For details, refer to the FAX Operation Guide. Job Finish Notice Setting Attaches sent images to job on products with the fax function installed. *2 When "E-mail/Folder" and "FAX" are set to [Off], this function history to the specified destinations manually. Set the destinations at - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 270
Bond, Color, Prepunched*5, Letterhead*5, Envelope, High Quality, Custom 1 - 8 *1 Only set this when the size dial on the cassette is set to "Other". *2 ECOSYS M3550idn/ECOSYS M3560idn only. *3 The custom paper sizes are set for each cassette. Refer to Custom Paper Size on page 8-13. *4 To change to - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 271
(60 to 63 g/m2), Labels, Recycled, Preprinted*3, Bond, Cardstock, Color, Prepunched*3, Letterhead*3, Envelope, Thick (106 to 220 g/m2), High Quality, Custom 1-8 *1 For instructions on how to specify the custom paper size, refer to Custom Paper Size on page 8-13. *2 To change to a media type other - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 272
operation. Default Screen Common Settings Default Screen Item Description Default Screen Select the screen appearing right after start-up (default screen , refer to the FAX Operation Guide. For details, refer to the FAX Operation Guide. *1 Only on products with the fax function installed. 8- - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 273
1 mm increments) Inch X: 1.97 to 14.02" (in 0.01" increments) Y: 1.97 to 8.50" (in 0.01" increments) X=Length, Y=Width Horizontal Default Original Size Set the default original size. Value Metric: A4-R, A5-R, A6-R, B5-R, B6-R, Folio, 216 × 340 mm Inch: Letter-R, Legal, Statement-R, Executive - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 274
option is displayed on the screen to select paper size. Register the custom paper size to be used in Cassette 1. Value ECOSYS M3040idn/ECOSYS M3540idn ECOSYS M3550idn/ECOSYS M3560idn Metric Metric X: 140 to 216 mm (in 1 mm increments) Y: 210 to 356 mm (in 1 mm increments) X: 105 to 216 mm - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 275
settings for duplex printing and media type name can be changed. For details, refer to Media Type Setting on page 8-14. Select the default paper source from Cassette 1-3 and multi purpose tray. Value: Cassette 1 to 5, Multi Purpose Tray NOTE [Cassette 2] to [Cassette 5] are displayed when optional - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 276
Item File Format Original Orientation Collate File Separation Scan Resolution Color Selection Original Image (Copy) Description Select the default type of the files to be sent. Value: PDF, High Comp. PDF, TIFF, JPEG, XPS Set the original orientation defaults. Value: Top Edge on Top, Top Edge on - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 277
the originals set. Value: 100%, Auto Continuous Scan (Except FAX) Set the continuous scan defaults. Value: Off, On Continuous Scan (FAX) For details, refer to the FAX Operation Guide. File Name Entry Set an automatically entered name (default) for jobs. Additional information such as Date and - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 278
selecting the file format with which to send and store images. Value: Off, PDF/A-1a, PDF/A-1b Select the default quality setting for high compressed PDF files. Value: Compression Ratio Priority, Standard, Quality Priority Common Settings Preset Limit Item Preset Limit Error Handling Description - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 279
Toner Alert Level Common Settings Low Toner Alert Level Item Low Toner Alert Level Keyboard Layout Description Set the amount of remaining toner to notify the administrator when to order a toner when the toner When an optional SSD is inserted into the printer for the first time, it must be - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 280
Setup and Registration (System Menu) > System Menu Format SD Card Common Settings Format SD Card A new SD card must be formatted before it can be used in the machine. IMPORTANT • Formatting will destroy any existing data on a storage device including a used SD card. • If you have installed - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 281
while printing is in progress. To have the default screen appear, select [On]. Value: Off, On When the document processor is used, select the scanning operation for the document processor. Value Speed Priority: Gives priority to scanning speed. Quality Priority: Gives priority to image quality - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 282
selecting [On], select rules to forward from [FAX]*2, [E-mail], [Folder (SMB)] and [Folder (FTP)]. Set the destination to which the original is forwarded. One : TIFF V6, TTN2 Default Screen New Destination Entry Recall Destination Use this procedure to set the default screen displayed when you - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 283
For details, refer to Using a Custom Box on page 5-43. Default Setting Sub Address Box*1 Auto File Deletion Time Set the time to automatically delete stored documents. For details, refer to the FAX Operation Guide. Job Box Configure settings for Job Box. Quick Copy Job Retention To - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 284
Setup and Registration (System Menu) > System Menu Application Application Configure settings for Application. Item Application Description You can install, activate, deactivate, and install applications. For details, refer to Application on page 5-11. Internet Internet Set the proxy for - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 285
Item Sort Print list Description Select the default sort setting of the address for the address book. Value: No., Name Address Book/One Touch Print list For details, refer to the FAX Operation Guide. User Login/Job Accounting User Login/Job Accounting Configure settings related to machine - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 286
data to print. Value: Line Printer, IBM Proprinter, EPSON LQ-850 conserves toner when printing. This is recommended for test copies where faded printing is not a problem. Value ECOSYS M3550idn and ECOSYS M3560idn. Set the default number of copies, from 1 to 999. Value: 1 to 999 copies Set the default - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 287
machine receives the character return code (character code 0DH). Value: CR Only, LF and CR, Ignore CR Set whether the job name set in the printer driver is displayed. Value: Off, On NOTE When selecting [On], select the job name to be displayed from [Job Name], [Job No. & Job Name], or [Job - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 288
be changed from Command Center RX. Changing Device Information (page 2-39) TCP/IP TCP/IP Item IPv4 Settings DHCP Auto-IP IP Address Subnet Mask Default Gateway Description Set up TCP/IP to connect to the Windows network. Value: Off, On Set up TCP/IP (IPv4) to connect to the network - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 289
, and gateway address of TCP/IP (IPv6). Value IP Address (Manual): (numbers (128 bit in total) separated by colons) Prefix Length: 0 to 128 Default Gateway NOTE This function is displayed when [IPv6] is set to [On]. To enter "Default Gateway", set [RA (Stateless)] to [Off]. Select whether to use - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 290
not to communicate using HTTPS.*1 *2 Value: Off, On IPP Select whether or not to communicate using IPP. When selecting [On], set the IPP default Port Number. Use the IPP default port 631.*1 *2 Value: Off, On, Port 1 - 32767 IPP over SSL Raw Port Select whether or not to use IPP over SSL. When - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 291
default Port Number. Use the default User Guide. Scan.*1 Value: Off, On *1 The setting will be changed after restarting the device or the network for the machine. WSD Print Item Description WSD Print Set whether to use our proprietary web services. WIA driver, TWAIN driver and Network FAX driver - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 292
Setup and Registration (System Menu) > System Menu IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON. IPSec IPSec Item Description Make this setting when you use IPSec.*1 Value: Off, On *1 The setting will be changed after restarting the device or - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 293
is displayed when the optional Network Interface Kit is installed. MAC Address Filter Select whether to use MAC Address Filter. See the Operation Guide for the optional Network Interface Kit for details. Value: Off, On Restart Network Restarts the network card of the device. *1 The setting will - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 294
pressing the push button on the access point. NOTE The push button method supports only the WPS (WiFi Protected Setup). PIN Code Method (Device) Starts wireless LAN can be changed. Network Name (SSID) Set the SSID (Service Set Identifier) of the wireless LAN to which the machine connects. NOTE - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 295
, Block NOTE If the machine has two optional interface slots, you can set this feature for each slot. *1 [Optional Interface] is displayed on ECOSYS M3040idn. *2 Only on products with the fax function installed. IMPORTANT After changing the setting, restart the network or turn the machine OFF and - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 296
Setup and Registration (System Menu) > System Menu Security Level System/Network Security Level Item Security Level Restart Description Specify the security level. Value: Low: This mode is used during maintenance. Do not use normally. High: This is the security setting we recommend. Use - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 297
which you are using the equipment. Value: Printer Priority, Normal, Copy Priority IMPORTANT After changing refer to the Data Security Kit (E) Operation Guide. NOTE This function is displayed when the information registered in the machine to the factory defaults. • Address Book • Favorites • System - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 298
and time for the location where you use the machine. If you perform Send as Email, the date and time set here will be displayed on the header. Value: for a certain period of time, automatically reset settings and return to the default setting. Select to use Auto Panel Reset or not. Value: Off, On - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 299
Setup and Registration (System Menu) > System Menu Item Description Sleep Rules (models for Europe) Select whether to use the Sleep mode for the following functions individually: • Network • USB Cable • Card Reader*1 • FAX*2 • Application Value: Off, On NOTE If the sleep condition is not turned - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 300
) Unusable Time*1 NOTE This function is displayed when [Auto Error Clear] is set to [On]. For details, refer to the FAX Operation Guide. *1 Only on products with the fax function installed. *2 Displayed when the optional Network Interface Kit or Wireless Network Interface Kit is installed - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 301
Background Density Adj. Copy (Auto) Send/Box (Auto) Print Density Auto Color Correction Correcting Black Line Display Brightness Description Lower print and scan speed for quiet processing. Set the Quiet Mode. Select this mode when the running noise is uncomfortable. Value: Off, On It is possible - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 302
and this process may take time. For more information, refer to the Drum Refresh on page 10-25. NOTE Drum Refresh cannot be performed while printing. Execute Drum Refresh after the printing is done. This machine automatically performs Auto Drum Refresh to keep the best image quality by monitoring its - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 303
9-42 Job Accounting for Scan Using WIA ...9-43 Job Accounting for the FAX Transmitted from a Computer 9-44 Configuring Job Accounting ...9-45 Default Setting ...9-45 Counting the Number of Pages Printed 9-46 Print Accounting Report ...9-47 Using Job Accounting ...9-49 Login/Logout ...9-49 Job - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 304
manage the users that print on the machine from PCs. 1 Set the User Login Administration on the printer driver (page 9-15) 2 Print (page 9-31) User A User B User C To Manage the Users to Use TWAIN for Scanning TWAIN driver settings on the PC are necessary to manage the users that use TWAIN for - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 305
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 306
in which you want to display the icon of registered function. Available Functions to Display on Desktop (page 3-6) NOTE If the login user name and password are rejected, check the following settings. • Network Authentication setting of the machine • User property of the Authentication Server • Date - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 307
: ECOSYS M3040idn/ECOSYS M3540idn: 4000, ECOSYS M3550idn: 5000, ECOSYS M3560idn: 6000 Login Password: ECOSYS M3040idn/ECOSYS M3540idn: 4000, ECOSYS M3550idn: 5000, ECOSYS M3560idn: 6000 Access Level: Machine Administrator Administrator User Name: Admin Login User Name: Admin Login Password - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 308
during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn ECOSYS M3560idn 5000 6000 5000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 309
Descriptions Enter the name displayed on the user list (up to 32 characters). Enter the login user name to login (up to 64 characters). The same login user name cannot be registered. Enter the password to login (up to 64 characters). Add an account where the user belongs. The user, who registered - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 310
: Select whether or not use of the print function of the printer is prohibited. Copy Restriction: Select whether or not use of the simple login settings. To configure simple login settings, press [Yes]. For the procedure for configuring simple login settings, refer to Simple Login Settings - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 311
during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn ECOSYS M3560idn 5000 6000 5000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 312
Login S... - Local User List Admin Admin DeviceAdmin 5000 User A User A 10:10 1/1 Menu End NOTE • Press [Menu] and then [Sort (Name)] and [Sort (Login Name User A Login User Name User A Login Password Account Name default user with administrator rights cannot be deleted. 9-10 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 313
Description Changes the name shown on the user list. Up to 32 characters can be entered. Displays the login user name that is entered at login. Changes the password that is entered at login. Up to 64 characters can be entered. Displays the user's access level. Displays the account where the user - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 314
enabled, changes associated settings. NOTE This function does not appear when Simple Login is set to [Off] or the user is not registered in Simple Login. My Panel Local Authorization*1 Register the language, default screen and shortcut for each user. Once registered, the setting will be applied - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 315
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 316
Value: Off, On Specify the conditions and the extent to which the account lockout is applied. Value Number of Retries until Locked: Specify how many login retries are allowed until the account is locked out. (1 to 10 times) Lockout Duration: Specify how long the account is to be locked out until - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 317
the printer driver. 3 Click [Administrator] on the [Device Settings] tab. 2 Configure the settings. 1 Select [User Login] on the [User Login] tab. 1 2 2 Set the User Login Administration. [Use specific name]: This option can be used to specify a user name and password to use the same User login for - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 318
Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration 3 Click [OK]. NOTE For other settings of job accounting, refer to Printer Driver User Guide. To Manage the Users to Scan Using TWAIN It is possible to manage the users that scan using TWAIN. Setting TWAIN - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 319
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration To Manage the Users to Scan Using WIA It is possible to manage the users that scan using WIA. Setting WIA Driver To manage the users that scan using WIA, the following settings are necessary in the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 320
of the printer driver. 3 Click [FAX TX Setting] on the [Printing Preferences] window. 2 Configure the settings. 1 Select [User Login] on the [Authentication] tab. 1 2 2 Set the User Login Administration. [Use Specific Login User Name]: This option can be used to specify a user name and password to - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 321
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 322
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 323
usage of print functions for the printer. Copy Restriction Select whether or not SUPPORT¥TOOLS). *2 Only on products with the fax function installed. *3 Displayed when the optional SSD is installed. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [ ] and then [User Login - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 324
during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn ECOSYS M3560idn 5000 6000 5000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 325
Authentication] must be selected for the authentication method in Enabling User Login Administration on page 9-3. Select "On" for "LDAP" in Protocol mail Address*4 Authentic at Type*5 Set the LDAP port number or use the default port 389. Enter the LDAP Attribute to obtain the user name to be - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 326
during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn ECOSYS M3560idn 5000 6000 5000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 327
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 328
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 329
. Specifying the user from network users System Menu/Counter. Add - Network User Login User Name 10:10 Keyboard Login Password Keyboard Cancel < Back Next > Press [Keyboard] for "Login User Name" and "Login Password", enter the information of the user to be registered, and press [OK]. If - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 330
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration 8 Select the user icon to be displayed and press [OK]. System Menu/Counter. Icon Male 1 Male 2 Female 2 Soccer Basket Piano Trumpet Car Female 1 Tennis - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 331
name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 3 Press [User Login Setting] and - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 332
. The following settings can be selected. Item Keyboard Login Password Login Descriptions When ID card authentication is enabled, select whether or not login by keyboard is allowed. Value: Permit, Prohibit Select whether or not to require password entry after authenticating by ID card. Value: Off - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 333
explains procedures while setting job accounting. Login/Logout If user login administration is enabled, the login user name and login password entry screen appears each time you use this machine. Use the procedure below to login and logout. Login If the login user name entry screen appears during - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 334
User Login Administration on page 9-31.) 4 Count the number of pages copied, printed, scanned and printer driver. (Refer to Job Accounting for Printing on page 9-41.) 2 Execute printing. 3 Count the number of pages printed. A: 00000001 B: 00000002 100 400 200 C: 00000003 To Manage the Scan - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 335
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 336
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 337
prohibits printing/scanning or restricts login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 338
User Authentication and Accounting (User Login, Job Accounting) > Setting an Account 2 Enter the account information. Add - Account Name AAA ABC A/a Input: Limit: 3 32 Del. Cancel < Back Next > 1 Enter the account name - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 339
User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Restricting the number of sheets used for copying. Printer (Total) Limits the number of sheets used for printing. Scan (Others) Limits the number of sheets scanned (excludes copying). FAX Transmission Limits - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 340
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 341
User Authentication and Accounting (User Login, Job Accounting) > Setting an Account 2 Select the account information to be changed and change the account information. System Menu/Counter. Account:AAA Account Name AAA Account ID Print (Total) Scan (Others) 00000001 Off Off Cancel 10:10 1/2 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 342
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 343
Accounting (User Login, Job Accounting) > Setting an Account Job Accounting for Printing The number of jobs to be printed from the computer can be managed by Job Accounting. Setting Printer Driver To manage the [OK]. NOTE For other settings of job accounting, refer to Printer Driver User Guide. 9-41 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 344
To manage the number of jobs scanned by using TWAIN, you need to configure the following settings by using the TWAIN Driver on the computer. 1 Display the screen. 1 Select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting]. TWAIN Driver screen appears. NOTE In - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 345
User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Job Accounting for Scan Using WIA The number of jobs scanned by using WIA can be managed by Job Accounting. Setting WIA Driver To manage the number of jobs scanned by using WIA, you need to configure the following - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 346
]. NOTE In Windows 8, select [Settings] in charms on Desktop, and select [Control Panel], and then [Devices and Printers]. 2 Right click the name of the machine to be used as the FAX Driver and select [Printing preferences] from the resulting pull-down menu. 3 Click [FAX TX Setting] in the [Printing - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 347
of sheets used for copying. Printer (Total) Sets the default restriction on the number of sheets used for printing. Scan (Others) FAX Transmission*1 Sets the default restriction on the number of sheets used for scanning (excludes copying). Sets the default restriction on the number of sheets - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 348
certain period of time. User Login/Job Accounting Job Accounting Settings (Total) Displays the number of pages copied. Printer (Total) Displays the number of pages printed. in both modes. Scanned Pages FAX TX Pages*1 FAX TX Time*1 Displays the number of pages scanned for copying, faxing - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 349
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 350
User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting 3 Print the report. 1 Press [Print Accounting Report]. 2 Press [Yes] on the screen to confirm the printing. Accounting report is printed. 9-48 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 351
pages printed and the number of pages scanned. When the screen to enter the login user name and password appears If user login administration is enabled, the screen to enter the login user name and password appears. Enter a login user name and password to login. (Refer to Adding a User (Local User - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 352
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 353
This chapter explains the following topics: Regular Maintenance ...10-2 Cleaning ...10-2 Toner Container Replacement ...10-5 Waste Toner Box Replacement ...10-8 Troubleshooting ...10-10 Solving Malfunctions ...10-10 Responding to Messages ...10-15 Adjustment/Maintenance ...10-25 Clearing - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 354
Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to solvents. Slit Glass When using the document processor, clean the slit glass surface and the reading guide with the dry cloth. IMPORTANT Do not use water, soap or solvents for cleaning. NOTE Dirt on - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 355
Troubleshooting > Regular Maintenance Registration Roller 1 2 3 Transfer roller (Black) IMPORTANT Be careful not to touch the black transfer roller and brown transfer belt during cleaning as this may adversely affect print quality. 10-3 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 356
Troubleshooting > Regular Maintenance 4 5 Vents Use a lint free cloth to clean dust and dirt away from the vents. 10-4 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 357
Troubleshooting > Regular Maintenance Toner Container Replacement When toner runs low, "Toner is low. (Replace when empty.)" appears in the touch panel. Make sure you have a new toner container available for replacement. When the touch panel displays "Toner is empty.", replace the toner. NOTE • For - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 358
Troubleshooting > Regular Maintenance 3 NOTE When removing the toner container from the machine, lift up the right hand side first. 4 5 IMPORTANT Do not touch the points shown below. 10-6 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 359
Troubleshooting > Regular Maintenance 6 7 8 9 NOTE • If the front cover does not close, check that the new toner container is installed correctly (in step 7). • Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 360
Troubleshooting > Regular Maintenance Waste Toner Box Replacement When the touch panel shows "Waste toner box is full.", immediately replace the waste toner box. CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. 1 2 3 10-8 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 361
Troubleshooting > Regular Maintenance 4 5 NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. 10-9 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 362
> Troubleshooting Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 363
Troubleshooting > Troubleshooting when white original is scanned. Is the inside of rapidly changes? ― Run [Drum Refresh]. page 10-25 Are ? Is the paper of the supported type? Is it in good guides securely before placing the originals. page 5-3 Check the position of the paper width guides - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 364
Troubleshooting > Troubleshooting printer cable and network cable connected? Was the machine powered on before the printer Part of the image is ― periodically faint or shows white lines. ― Press the [System Menu/Counter] key, ― [Adjustment/Maintenance], [Service Drum Refresh]. page 10-25 10-12 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 365
Troubleshooting > Troubleshooting Symptom Irregular horizontal lines ― appear in the image . Corrective Actions Reference Page Press the [System Menu/Counter] key, ― [Adjustment/Maintenance], [Service Setting], [MC] and decrease the adjustment value. Decrease the adjustment value 1 level at a - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 366
been used for Delete the domain name and backslash [Host Name] and [Login User Name]? ("¥") from [Login User Name]. Has [Login Password] been entered properly? Check the login password. Have exceptions for Windows Firewall been configured properly? Configure exceptions for Windows Firewall - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 367
Troubleshooting > Troubleshooting Responding to Messages If the touch panel or the computer displays any of these messages, follow the corresponding procedure. NOTE When contacting us, the serial - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 368
Troubleshooting > Troubleshooting Uncheck [RAM Disk] in the [Device Settings] tab of the printer's properties. NOTE If you unchecked the [RAM Disk], check processor. ― processor. Check the toner - container. The toner container is not installed page 10-5 instructions. Reference Page ― 10-16 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 369
Troubleshooting > Troubleshooting F Message Checkpoints Corrective Actions Reference Page Failed to job externally. The job is canceled. Press [End]. Incorrect Login User - Name or Password.*1 The login user name or password - was incorrect when processing the job externally. The job - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 370
and contact your Service Representative. Only one copy of the scanned pages is available. Press [Continue] to print, send or store the scanned pages. Press [ in System Menu, and then decrease the RAM disk size. • Select [Printer Priority] of Optional Memory in System Menu. Reference Page ― - - - - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 371
> Troubleshooting P Message Paper jam. Checkpoints ― Performing Drum - Refresh... Print overrun. - Corrective Actions Reference Page If a paper jam occurs, the machine will stop and the location of the jam will be indicated on the screen. Leave the machine on and follow the instruction to - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 372
Troubleshooting > Troubleshooting Message Checkpoints Corrective parts in the - maintenance kit is necessary at every 300,000 pages (ECOSYS M3040idn/ECOSYS M3540idn) or 500,000 pages (ECOSYS M3550idn/ECOSYS M3560idn) of printing and requires professional servicing. Contact your Service - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 373
Troubleshooting > Troubleshooting S Message Checkpoints Corrective Actions Reference Page Scanner memory is - full.*1 Scanning cannot be performed due - to insufficient memory of scanner. Only one copy of the scanned pages is available. Press [Continue] to print, send or store the scanned - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 374
Troubleshooting > Troubleshooting T Message The cover is open. The manufacturer assumes no responsibility for damage caused by a non-genuine toner. The slit glass requires cleaning. This memory is not formatted. This user account is locked out. Toner is empty. Toner is low. (Replace when empty.) - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 375
Troubleshooting > Troubleshooting Responding to Send Error login user name and login password • POP3 login user name and login password • E-mail size limit Check the FTP settings. • Login user name and login password NOTE If the sender is a domain user, specify the domain name. • Path • Folder - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 376
Troubleshooting > Troubleshooting Error Code 2101 Message Failed to send via SMB. Failed to send via FTP. Failed to send the e-mail. 2102 2103 Failed to send via - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 377
Troubleshooting > Troubleshooting Adjustment/Maintenance Drum Refresh Remove image blur and white dots from the printout. NOTE Drum Refresh cannot be performed while printing. Execute Drum Refresh after the printing is done. 1 Display the screen. 1 Press the [System Menu/Counter] key. 2 Press [ ], [ - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 378
Troubleshooting > Troubleshooting Clearing Paper Jams If a paper jam occurs, a paper jam occurs, the location of the jam will be displayed on the touch panel as well as the clearing instructions. Paper jam. Open cassette 1 and remove paper. Set cassette 1. 10:10 JAM 0501 < Back 1/2 Next > - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 379
Troubleshooting > Troubleshooting Precautions with Paper Jams • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 380
Troubleshooting > Troubleshooting Cassettes 1 to 5 Procedures for handling a paper jam in Cassettes 1 to 5 are all the same. This section explains procedures using Cassette 1 as an example. 1 2 10-28 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 381
Troubleshooting > Troubleshooting Duplex Unit 1 2 3 10-29 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 382
Troubleshooting > Troubleshooting Inside the Machine 1 2 3 If the jammed paper appears to be pinched by rollers, pull it along the normal running direction of the paper. If you cannot find a paper jam, try checking inside the rear of the printer. Refer to Inner Tray / Inside Rear Cover on page 10-31 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 383
Troubleshooting > Troubleshooting Inner Tray / Inside Rear Cover 1 2 3 If you cannot find a paper jam, try checking inside the rear of the machine. CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned. 4 10-31 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 384
Troubleshooting > Troubleshooting Document Processor 1 2 3 4 10-32 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 385
Troubleshooting > Troubleshooting 5 10-33 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 386
...11-15 Choosing the Appropriate Paper ...11-16 Special Paper ...11-19 Specifications ...11-23 Common Functions ...11-23 Copy Functions ...11-25 Printer Functions ...11-25 Scanner Functions ...11-26 Document Processor ...11-26 Paper Feeder (500-sheet) (Option) ...11-27 Glossary ...11-28 11 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 387
Authentication Kit(B) (5) SD Memory Card SDHC Memory Card (4) Expansion Memory Software option (9) Data Security kit(E) (10) UG-33 (11) USB Keyboard (1) PF-320 (2) PT-320 (ECOSYS M3550idn/ ECOSYS M3560idn only) (6) HD-6/HD-7 (7) IB-50 (8) IB-51 11-2 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 388
on page 3-14 for loading paper. (2) PT-320 "Rear Tray" (ECOSYS M3550idn/ECOSYS M3560idn only) Use the faceup output tray when you wish paper to be of the machine. (3) Card Authentication Kit(B) "Card Authentication Kit" User login administration can be performed using ID cards. To do so, it is - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 389
Remove the covers. 3 Remove the memory module from its package. 4 With the memory connection terminal pointing toward the socket, align the cut-out part with the socket terminal and insert directly in at an angle. IMPORTANT Before inserting a memory module in the machine, make sure that the machine - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 390
Appendix > Optional Equipment Removing the Memory Module To remove a memory module, remove the right cover and the memory slot cover from the machine. Then, carefully push out the two socket clamps. Ease the memory module out of the socket to remove. Verifying the Expanded Memory To verify that the - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 391
Appendix > Optional Equipment 3 Remove the cover. 4 Insert the SD/SDHC memory card into the SD/SDHC memory card slot. 5 Replace the covers and close the rear cover. 6 Insert the power cord into the socket and turn on the power switch. 7 Format the SD/SDHC memory card from the operation panel. For - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 392
Appendix > Optional Equipment (6) HD-6/HD-7 "SSD" With SSD installed in the machine, received data can be rasterized and stored on this SSD. This enables high-speed printing of multiple copies using an electric sort function. Also, you can use the Document Box functions. For details, refer to What - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 393
Appendix > Optional Equipment 4 Insert straight into the Option Interface Slot. 5 Fix it with the (2) screws. 6 Replace the covers and close the rear cover. 7 Insert the power cord into the socket and turn on the power switch. 11-8 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 394
For details, refer to IB-50 User's Manual. The installation method is the same as for This is a wireless LAN interface card which supports the wireless LAN specifications IEEE802.11n (Max be printed directly without a print driver. (11) USB Keyboard "USB Keyboard service representative for information on keyboards that - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 395
appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn ECOSYS M3550idn ECOSYS M3560idn 4000 5000 6000 4000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 396
operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 6000 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 397
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Press - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 398
Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name AB ABC A/a Input: 2 Limit: 32 Del. QW E R T Y U I O P ASDFGHJ KL _ Z X C V B N M~ Cancel < Back Next > Number/Symbol Entry Screen Add - Name 123 12 !" Symbol 34 #$ 䯹 56 %& Input: 3 Limit: 32 Del. 7890 ' ( )* - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 399
Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. 1 Enter 'List', (space). Add - Name L QW AS 1, 3 ABC A/a E RT Y DFGH Input: 1 Limit: 32 Del. 2 U I O P J KL _ Z X C V B N M~ Cancel < Back Next > Add - Name List 8 Input: - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 400
copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications . We are not responsible for the problems occurred from the use of paper that does not conform to our specifications. 11-15 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 401
treated surface as it may damage the drum or fusing unit. Ingredients Do not fibers. Supported Paper Sizes Paper of the following sizes is supported by 273 × 197 mm) Cassette 1 (ECOSYS M3040idn/ ECOSYS M3540idn) × × × × × × × × × Cassette 1 (ECOSYS M3550idn/ ECOSYS M3560idn) × × Cassettes 2 to - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 402
ECOSYS M3040idn/ ECOSYS M3540idn) Cassette 1 (ECOSYS M3550idn/ ECOSYS M3560idn) Cassettes 2 to 5 Multi Purpose Tray × × × × Cassette 1 ECOSYS M3040idn/ECOSYS M3540idn: 140 × 210 to 216 × 356 mm ECOSYS M3550idn/ECOSYS blurring or other printing problems if the toner fails to adhere correctly. - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 403
electricity: During printing, paper is electrostatically charged so that the toner adheres. Choose paper that can be discharged quickly so that uncut, or edges or corners are crushed. In order to prevent these problems, be especially careful when you cut the paper yourself. Packaging: Choose paper - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 404
those that are designed specifically for copiers or page printers (such as laser printers). Use the multi purpose tray for transparencies, thick paper Thus, special paper is more likely than regular paper to cause printing problems. Before purchasing special paper in volume, try testing a sample to - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 405
part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure. When printing onto labels, you must be liable for the print quality and possible trouble more problems. - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 406
Do not load paper above the load limits located on the paper width guide of the optional paper feeder. For ECOSYS M3040idn/ECOSYS M3540idn, set envelope mode. Refer to Switching to Envelop Mode (ECOSYS M3040idn/ECOSYS M3540idn) on page 3-20. Due to the structure of envelopes, printing evenly over - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 407
Appendix > Paper Colored Paper Colored paper must conform to the specifications listed on page 11-15. In addition, the pigments in the paper must be able to withstand the heat of printing (up to 200°C or 392°F). Preprinted Paper Preprinted paper must conform to the specifications listed on page 11- - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 408
on using the FAX, refer to the FAX Operation Guide. Common Functions Item Description Type Desktop Printing Method Paper 22°C/71.6°F, 60%) Power on ECOSYS M3040idn: 21 seconds or less ECOSYS M3540idn: 21 seconds or less ECOSYS M3550idn: 21 seconds or less ECOSYS M3560idn: 25 seconds or less - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 409
475 × 455 × 575 mm ECOSYS M3550idn/ECOSYS M3560idn: 18 11/16 × 17 15/16 × 23 1/4" 475 × 455 × 590 mm (without document processor tray) ECOSYS M3040idn/ECOSYS M3540idn: Approx. 48.4 lb/Approx. 22.0 kg ECOSYS M3550idn/ECOSYS M3560idn: Approx. 51.26 lb/Approx. 23.3 kg (without toner container) 18 11/16 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 410
Copy Functions Item Copy Speed ECOSYS M3040idn/ ECOSYS M3540idn ECOSYS M3550idn ECOSYS M3560idn First Copy Time (A4, feed from Cassette) Black and White Zoom Level Continuous Copying Resolution Supported Original Types Original Feed System Printer Functions Item Printing Speed First - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 411
(MMR/JPEG compression), XPS, PDF/A, High compressive PDF ECOSYS M3040idn/ ECOSYS M3540idn 1-sided B/W 40 Images/min Color 30 Images/min 2-sided B/W 17 Images/min Color 13 Images/min (A4 landscape, 300 dpi, Image quality: Text/Photo original) ECOSYS M3550idn/ ECOSYS M3560idn 1-sided B/W 60 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 412
Specifications Paper Feeder (500-sheet) (Option) Item Paper Supply Method Paper Size Supported Paper Dimensions (W) × (D) × (H) Weight Description Friction retard feeder (No. lbs. or less/ 4.0 kg or less NOTE Consult your dealer or service representative for recommended paper types. 11-27 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 413
Windows XP Service Pack 2 or later, the Windows firewall will be set up correctly for Bonjour. Default Gateway because it relieves individual clients including printers from the IP address being assigned. Internet's Dynamic Host Configuration Protocol and supports IPv6. It extends the BOOTP startup - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 414
its functions or are having problems getting the machine to printers in remote locations. It also supports the HTTP authentication mechanisms along with SSL server and client authentication as well as encryption. KPDL (Kyocera Page Description Language) Kyocera 1985, as an update from NetBIOS. It - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 415
update for the Internet access and PDF format as well as gradual improvements in implementation technologies. PPM (prints per minute) This indicates the number of A4 size printouts made in one minute. Printer Driver and scans, and paper network address section (originally part of the host address - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 416
and expands the available address space, which resolves the problem of the lack of addresses under IPv4, while also introducing speed data transfer. WIA (Windows Imaging Acquisition) A function to import images supported after Windows Me/XP from digital cameras and other peripheral devices. This - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 417
40 Auto Drum Refresh 8- Toner Alert Level 8-18 Measurement 8-17 Original Settings 8-12 Paper Settings 8-13 Preset Limit 8-17 Sound 8-11 USB Keyboard Type 8-18 Connecting LAN Cable 2-6 Power Cable 2-7 USB cable 2-7 Connection Method 2-5 Continuous Scan 6-19 Default 8-16 Conventions Used in This Guide - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 418
Document Processor 5-3 Originals Supported by the Document Processor 5-3 Part Names 2-2 dpi 11-29 Drum Refresh 8-41 Duplex 6-18 Duplex (2-sided Original) 6-22 Duplex Cover 2-3 E EcoPrint 6-12, 11-29 Default 8-16 Printer 8-25 Edit Destination Address Book 8-23 Address Book Defaults 8-24 Contact 3-35 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 419
8-15 Function Key Usage 8-19 Fuser Cover 2-3 G Glossary 11-28 GPL/LGPL 1-12 Grayscale 11-29 Group Authorization Set. 9-20 Group Authorization 9-20 Group List 9-21 Guides Provided with the Machine xiii H Handle 2-2 Help 3-11, 11-29 High-Compression PDF 6-24 Default 8-17 Home 8-19 Customize Desktop - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 420
Scanning 1-10 LINE Connector 2-3 Loading Originals Loading Originals in the Document Processor 5-3 Placing Originals on the Platen 5-2 Local Authorization 9-19 Login 2-9 Logout 2-10 Low Power Mode 2-14 Low Power Timer 8-37 Low Toner Alert Level 8-18 LPD Protocol Detail 8-29 M Management 9-1 Manual - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 421
8-26 User Name 8-26 Wide A4 8-25 Printer Driver 11-30 Help 4-6 Printing from PC 4-2 Printing Service Status 8-7 Status Page 8-6 Reserve Next 5-17 Resolution 6-27, 11-25 Responding to Messages 10-15 Restart 8-35 Restart Network 8-31 S Safety Conventions in This Guide 1-2 Scan Resolution 6-27 Default - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 422
7-15 Support Tray Printer 8-25 Quick Setup Wizard 2-17 Report 8-6 Send 8-21 System/Network 8-27 User Login Toner Container (Black) 2-4 Toner Container Lock Lever 2-4 Toner Container Replacement 10-5 Touch Panel 3-4 Troubleshooting 10-10 TWAIN 11-31 Scanning using TWAIN 5-37 Setting TWAIN Driver - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 423
9-32 Unknown ID Job 9-50 User Login 9-2 User Property 8-9 W Waste Toner Box 2-4 Waste Toner Box Replacement 10-8 WIA 11-31 Setting WIA Driver 2-30 Wireless Network Interface Kit 11-9 WSD Print Setup 8-30 WSD Scan Setup 8-30 X XPS Fit to Page 6-30 Default 8-16 Z Zoom 6-14 Default 8-16 Index-7 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 424
- Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 425
Hong Kong Limited 16/F.,Mita Centre, 552-566, Castle Peak Road Tsuenwan, NT, Hong Kong Phone: +852-3582-4000 Fax: +852-3185-1399 KYOCERA Document Solutions Taiwan Corporation 6F., No.37, Sec. 3, Minquan E. Rd., Zhongshan Dist., Taipei 104, Taiwan R.O.C. Phone: +886-2-2507-6709 Fax: +886-2-2507-8432 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 426
Lda. Rua do Centro Cultural, 41 (Alvalade) 1700-106 Lisboa, Portugal Phone: +351-21-843-6780 Fax: +351-21-849-3312 KYOCERA Document Solutions South Africa (Pty) Ltd. KYOCERA House, Hertford Office Park, 90 Bekker Road (Cnr. Allandale), Midrand, South Africa. Phone: +27-11-540-2600 Fax: +27-11-466 - Kyocera ECOSYS M3550idn | ECOSYS M3040idn/M3540idn/M3550idn/M3560idn Operation G - Page 427
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