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Oki MC770 MC770/780 User Guide - Advanced - Page 195

Encrypting PDF Files, On the SCAN menu, press [FILE], [E-MAIL]

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Encrypting PDF Files With "Scan to File", "Scan to E-mail" or "Scan to USB", you can encrypt PDF files when you select [PDF] for the file format by following the procedure below. Encrypting PDF files 1 On the SCAN menu, press [FILE], [E-MAIL] or [USB] for the desired scan function. USEFUL FUNCTIONS 3 Key in or select the following items, and then press [OK]. 1 2 For help, see the following sections:  Basic Guide 2 Select [PDF] for the file format and then [ON] for the security setting. The PDF SECURITY SETTINGS screen appears. Memo • If the forced encryption setting is enabled, [ON] is always selected for the security setting. To learn more about the forced encryption setting, refer to the "Setting Items/Printing" ( P.229). • [USER PASSWORD] Press this button to set a password for the encrypted PDF file(s). The password is asked for when you open the file. • [MASTER PASSWORD] Press this button to set a password for changing the encryption level and authority settings. 3 Memo • The user password and the master password are not set at the factory shipment. If the master password is to be set, ask your network administrator. • Pressing each button displays an on-screen keyboard. Enter a password using the keyboard and digital keys, and then press [OK] to set the entry. 4 • Passwords can consist of between 1 and 20 one-byte characters, including "#" and "*." • You cannot set the same password for the user and master passwords. Note • Depending on the Security Setting by the 5 Administrator, the user and master passwords can be changed. If you are unauthorized to change the master password, you cannot change the encryption level or authorization settings described below. To reset these passwords, ask your network administrator. • Encryption Level [128bit AES] - Press this button to set to an encryption level compatible with Acrobat 7.0 (PDF Version 1.6). 6 [128bit RC4] - Press this button to set to an encryption level compatible with Acrobat 5.0 (PDF Version 1.4). [40bit RC4] - Press this button to set to an encryption level compatible with Acrobat 3.0 (PDF Version 1.1). Note • When [128bit AES] is selected, the created PDF files cannot be printed using USB Direct Printing. In this 7 case, print these files from a client computer. - 195 -

Section	Page
Table of contents	2
Printing Operations	7
Uninstalling the Printer Drivers	8
Uninstalling Printer Drivers	8
For Windows	8
For Mac OS X	9
PRINTING FROM WINDOWS	10
Setting Up Print Options	10
How to set up	10
Print options	13
Printing With Best Functions for Your Needs	38
Printing various print job types	38
Layout and finishing options in [Basic] tab menu	44
Layout and finishing options in [Finishing] tab menu	46
Finishing options in [Paper Handling] tab menu	50
Finishing options in [Effect] tab menu	51
Using various types of paper	53
Switching equipment to print jobs	54
Splitting a print job across two pieces of equipment (Tandem Printing)	55
PRINTING FROM Macintosh	57
Printing From Application	57
Page Setup dialog	57
Print dialog	59
MANAGING PRINT JOBS FROM THE CONTROL PANEL	69
Monitoring the Print Job Status	69
Normal Print / Scheduled Print jobs	69
Proof Print jobs	71
Private Print jobs	72
Hold Print jobs	74
Invalid jobs	77
Printing files from USB media (USB Direct Printing)	78
Viewing the Print Job Log	81
Checking Supplies	82
Viewing the tray status	82
Checking remaining toner levels	82
OTHER PRINTING METHODS	83
FTP Printing	83
Email Printing	84
APPENDIX	85
Internal Fonts List	85
Internal PCL fonts list	85
Internal PS fonts list	86
Copying Operations	87
EDITING FUNCTIONS	88
Displaying EDIT Menu	88
Image Shift	88
Creating top/bottom margin or left/right margin	88
Edge Erase	89
2IN1 / 4IN1	90
Magazine Sort Mode	91
Image Editing	92
Trimming / Masking	92
Mirror image / Negative/positive reversal	93
XY Zoom	94
Cover Sheet	95
Sheet Insertion	96
Time Stamp	98
Page Number	98
Job Build	100
Image Direction	102
Book - Tablet	102
ADF -> SADF	103
Full Image	104
Omit Blank Page	104
Outside Erase	105
IMAGE ADJUSTMENT	107
Displaying IMAGE Menu	107
Using Image Adjustment Functions	107
Color balance (YMCK adjustment)	107
RGB adjustment	108
One-touch adjustment	109
Background adjustment	109
Sharpness	110
Twin color copying	110
Mono color copying	113
Hue	113
Saturation	114
CONFIRMING JOB STATUS	115
Confirming Copy Job Status	115
Confirming jobs in progress or ones in waiting	115
Confirming copy job history	117
Confirming trays	118
Confirming amount of toner remaining	118
OTHER INFORMATION	119
Continuous Copying Speed	119
Copying Function Combination Matrix	121
Combination matrix 1/2	121
Combination matrix 2/2	122
Image Adjustment Function Combination Matrix	123
Combination matrix 1/2	123
Combination matrix 2/2	124
FAX Operations	125
ADVANCED FUNCTIONS	126
Transmitting 2-Sided Originals	126
Priority Transmission	126
Polling Communication	127
Polling transmission	127
Polling reception	127
Mailbox Transmission	128
Registering/printing/deleting an original	128
Sending/retrieving an original	130
Creating/modifying/deleting a mailbox	132
Chain Dial Communication	134
Delayed Transmission Reservation	134
Recovery Transmission	135
Onramp Gateway	136
Offramp Gateway	137
Save as File	138
Printing SECURE RECEIVE fax jobs	139
PRINTING LISTS AND REPORTS	140
Printing Lists & Reports Manually	140
Journal (transmission journal/reception journal)	140
Reservation list	140
Mailbox/relay box report	141
Printing Lists & Reports Automatically	141
Lists/Reports Samples	142
Transmission journal	142
Reception journal	143
Reservation list	143
Mailbox/relay box report	144
Memory transmission report	145
Transmission report	146
Multi transmission report	146
Multi polling report	147
Relay TX orig. terminal report	147
Relay TX relay station report	148
Relay TX end terminal report	148
Relay station report	149
Mailbox reception report	149
SETTING ITEMS	150
User Settings	150
Fax settings	150
Administrator Settings	152
Registering the terminal ID	152
Setting the initial setup	155
Setting RX printing	155
Setting recovery transmission	156
SECURE RECEIVE	156
SENDING A N/W FAX	159
Basic Procedure	159
Specifying Recipients	161
Entering recipients from the keyboard	161
Selecting recipients from the address book	162
Selecting recipients from the address book (Search option)	163
Removing recipients	165
SETTING N/W-Fax DRIVER	166
How To Setup	166
Setting Initial Values of the N/W-Fax driver options	166
Setting print options for each print job	166
Setting up the N/W-Fax Driver Options	166
Setting up the [Layout] tab	166
Setting up the [Send] tab	167
Setting up the Cover Sheet	168
Setting up the SNMP	169
Setting up the [Device Settings] tab	170
Setting up LDAP servers	171
Sending With Extended Fax Functionality	171
Saving a fax as a file	171
Delayed transmission	172
Sending with a cover sheet	172
INITIALIZE FAX	175
Setting the country/region of FAX	175
Initializing FAX settings individually	176
APPENDIX	177
Cover Sheet Samples	177
Standard cover page	177
Business cover page	178
Professional cover page	179
Scanning Operations	180
USEFUL FUNCTIONS	181
Changing Scan Settings	181
Specifying color mode	181
Specifying resolution	181
Selecting original mode	182
Changing orientation	182
Scanning 2-sided originals	182
Specifying original size	183
Changing compression ratio	183
Removing blank pages	183
Erasing black frames around images	184
Adjusting exposure	184
Adjusting contrast	184
Adjusting background density	185
Adjusting sharpness	185
Adjusting color balance	185
Previewing Scans	185
Specifying E-mail Addresses	186
Scanning With Dual Functions (Dual Agents)	193
Encrypting PDF Files	195
OTHER SCANNING METHODS	197
Scanning Images Using the Remote Scan Driver	197
Scanning Images Using the WIA Driver	197
INTERNET FAX	198
Precautions for Internet Fax Transmissions	198
Viewing Touch Panel for Fax Menu	198
Sending Internet Faxes	199
Sending Internet faxes	199
Saving sent data as a file (Internet fax and file)	201
Setting advanced functions	203
Receiving Internet Faxes	205
Available file formats	205
Receiving Internet faxes	205
Viewing the Internet Fax Job Status and Log	205
Viewing the Internet fax job status	206
Viewing the send log for Internet fax jobs	206
Viewing the receive log for Internet fax jobs	207
Saving contact information to the address book	207
Registering Functions	208
TEMPLATES	209
Templates	209
Displaying template menu	209
Using “Useful Templates”	210
Registering Templates	211
Registering templates into the public template group	211
Creating a new private group	212
Registering templates into a private group	213
Recalling Templates	214
Changing Data	215
Changing private group data	215
Changing template data	216
Deleting Groups or Templates	217
Deleting private groups	217
Deleting templates	217
USING TEMPLATES	219
Registering Scan Templates	219
Using Scan Templates	222
Setting Items/Printing	229
SETTING ITEMS (USER)	230
Accessing the User Menu	230
GENERAL	231
Changing the display language	231
Setting the reversed display	231
Adjusting the display setting	231
Setting the calibration	231
COPY	232
FAX	233
SCAN	234
E-FILING	236
LIST	237
TRAY	238
ADDRESS	238
Managing contacts in address book	239
Managing groups in address book	244
CHECK E-MAIL	250
CHANGE USER PASSWORD	250
SETTING ITEMS (ADMIN)	251
Accessing the Admin Menu	251
GENERAL	252
Setting the device information	253
Setting the notification	253
Changing the administrator password and resetting the service password	254
Setting the clock	255
Setting the energy saver modes	256
Setting the calibration display level	258
Setting the calibration	258
Changing the roughness of print	258
Setting the status message	259
Setting the auto clear function	259
Managing the option licenses	259
Adding or removing display languages	260
Updating your system	262
Creating or installing clone files	263
Setting the panel calibration	266
Exporting logs	266
Setting job skip	267
Changing the keyboard layout	267
Setting Print Adjustment	268
Setting the pop-up messages	268
NETWORK	269
Setting the TCP/IP protocol (IPv4)	269
Setting the TCP/IP protocol (IPv6)	270
Setting the IPX/SPX protocol	274
Setting the NetWare settings	274
Setting the SMB protocol	275
Setting the AppleTalk protocol	276
Setting the HTTP network service	277
Setting the Ethernet speed	277
Setting the LDAP services and the filtering functions	277
Setting IPsec (IP security)	278
Checking the network	278
COPY	279
FAX	281
Setting the discard and reduction print option for RX print	281
FILE	281
E-MAIL	282
INTERNET FAX	283
SECURITY	283
Managing certificates	283
Setting secure PDF	286
Performing the integrity check	287
LIST/REPORT	287
Setting the report	287
Printing lists	289
PRINTER/e-FILING	290
WIRELESS SETTING	291
Setting Up the Infrastructure Mode	291
Setting up the Ad Hoc Mode	300
Disabling Wireless Network	303
CHANGE USER PASSWORD	304
802.1X SETTINGS	305
Setting IEEE 802.1X authentication	305
Error messages	307
FACTORY DEFAULT	308
MANAGING COUNTERS (COUNTER MENU)	310
TOTAL COUNTER	310
PRINT OUT TOTAL COUNTER	311
DEPARTMENT COUNTER	311
DEPARTMENT MANAGEMENT	313
Logging on as administrator	313
Printing the department code list	314
Enabling department codes	314
Registering a new department code	315
Editing department codes	316
Deleting department codes	317
Resetting the counters for each department	318
Setting output limitations for all departments	318
Setting the No Limit Black function	319
Setting the registered quota	319
Resetting all department counters	319
Deleting all department codes	320
APPENDIX	321
Setting Letters	321
On-screen keyboard	321
On-screen numeric keypad	321
List Print Format	322
TOTAL COUNTER LIST	322
DEPARTMENT CODE LIST	323
ADDRESS BOOK INFORMATION	324
GROUP NUMBER INFORMATION	325
FUNCTION LIST (User)	326
NIC configuration page	327
FUNCTION LIST (Administrator)	329
PS3 font list	346
PCL font list	347
Specifications	348
Model Number	348
General Specifications	348
Printing Specifications	348
Scanning Specifications	349
Inner Finisher	349
Fax Specifications	350

Match case Limit results 1 per page

USEFUL FUNCTIONS

- 195 -

Encrypting PDF Files

With “Scan to File”, “Scan to E-mail” or “Scan to USB”, you can

encrypt PDF files when you select [PDF] for the file format by

following the procedure below.

Encrypting PDF files

On the SCAN menu, press [FILE], [E-MAIL]

or [USB] for the desired scan function.

For help, see the following sections:



Basic Guide

Select [PDF] for the file format and then

[ON] for the security setting.

The PDF SECURITY SETTINGS screen appears.

Memo

•

If the forced encryption setting is enabled, [ON] is

always selected for the security setting. To learn more

about the forced encryption setting, refer to the

"Setting Items/Printing" (



P.229

Key in or select the following items, and

then press [OK].

•

[USER PASSWORD]

Press this button to set a password for the encrypted PDF

file(s). The password is asked for when you open the file.

•

[MASTER PASSWORD]

Press this button to set a password for changing the

encryption level and authority settings.

Memo

•

The user password and the master password are not

set at the factory shipment. If the master password is to

be set, ask your network administrator.

•

Pressing each button displays an on-screen keyboard.

Enter a password using the keyboard and digital keys,

and then press [OK] to set the entry.

•

Passwords can consist of between 1 and 20 one-byte

characters, including “#” and “*.”

•

You cannot set the same password for the user and

master passwords.

Note

•

Depending on the Security Setting by the

Administrator, the user and master passwords can be

changed. If you are unauthorized to change the master

password, you cannot change the encryption level or

authorization settings described below. To reset these

passwords, ask your network administrator.

•

Encryption Level

[128bit AES]

— Press this button to set to an encryption

level compatible with Acrobat 7.0 (PDF Version 1.6).

[128bit RC4]

— Press this button to set to an encryption

level compatible with Acrobat 5.0 (PDF Version 1.4).

[40bit RC4]

— Press this button to set to an encryption

level compatible with Acrobat 3.0 (PDF Version 1.1).

Note

•

When [128bit AES] is selected, the created PDF files

cannot be printed using USB Direct Printing. In this

case, print these files from a client computer.