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Specifying a user name

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4. Document Server • After scanning, a list of stored documents will be displayed. If the list does not appear, press [Finish Scanning]. • Data stored in the Document Server is set to be deleted after three days (72 hours) by the factory default. You can specify the period after which the stored data is deleted automatically under Auto Delete File in Document Server in User Tools. See "System Settings", Network and System Settings Reference. • If you do not want stored documents to be automatically deleted, select [Off] in Auto Delete File in Document Server before storing a document. If you select [On] later, data stored after will be automatically deleted. • When storing another document in the Document Server after storing a document from the copy feature, be sure that its copy is completed. 4 • Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator. • For details about how to enter text, see "Entering Text", About This Machine. Specifying a user name You can specify a user name for the stored file. 1. Press [Scan Original]. 2. Press [User Name]. A list of user names appears. 3. Select a user name, and then press [OK]. The user names shown are names that were registered in the Address Book. To specify a name not shown in the display, press [Manual Entry], and then enter a user name. Specifying a file name You can change the name of a stored document. 1. Press [Scan Original]. 158

Section	Page
Operating Instructions <Copy and Document Server Reference>	1
TABLE OF CONTENTS	3
Manuals for This Machine	8
Notice	11
Important	11
How to Read This Manual	12
Symbols	12
Machine Types	12
Notes	13
Names of Major Items	13
List of Options	13
Laws and Regulations	14
Legal Prohibition	14
Model-Specific Information	15
Display Panel	16
Simplified Display	17
1. Placing Originals	19
Originals	19
Sizes and Weights of Recommended Originals	19
Non-compatible originals for the Auto Document Feeder	19
Sizes Selectable as Regular Size Originals	20
Missing Image Area	21
Placing Originals	22
Original Orientation	22
Left Original Beeper	24
Placing Originals on the Exposure Glass	24
Placing Originals in the Auto Document Feeder	26
Batch Mode	27
SADF Mode	28
Specifying Original Sizes	29
Using paper tray settings	30
Regular sizes	30
Custom sizes	31
2. Basic Copying	33
Basic Procedure	33
Interrupt Copy	35
Auto Start	36
Job Preset	36
Copying onto Envelopes from Trays 1 - 4	37
Copying from the Bypass Tray	39
Copying onto Regular Size Paper	41
Copying onto Custom Size Paper	42
Registering a custom size	43
Recalling the registered custom size	44
Copying onto OHP Transparencies or Thin Paper	45
Copying onto Thick Paper	46
Copying onto Envelopes from the Bypass Tray	47
Reducing or Enlarging Originals	51
Preset Reduce/Enlarge	51
Zoom	53
Specifying the ratio with [-] and [+]	53
Entering the ratio with the number keys	54
Auto Reduce / Enlarge	56
Duplex Copying	58
Originals and Copy Orientation	61
Combined Copying	62
One-Sided Combine	62
Two-Sided Combine	66
Finishing	70
Sort	70
Sample Copy	72
Changing the number of sets	73
Stack (Type 3 Only)	74
Staple (Type 3 Only)	75
Storing Data in the Document Server	78
Managing Jobs	80
Job List Screen	80
Checking Jobs in the Job List	81
Changing the Order of Jobs	82
Holding Jobs	82
Deleting Jobs	83
Checking the Job History	84
Registering Frequently Used Functions	85
Registering Functions in a Program	85
Changing a Stored Program	86
Recalling a Stored Program	87
Deleting a Stored Program	87
Changing the Default Functions of the Copy's Initial Display	89
3. Advanced Copying	91
Adjusting Copy Image Density	91
Auto Image Density	91
Manual Image Density	91
Combined Auto and Manual Image Density	92
Image Adjustment	93
Sharp / Soft	94
Contrast	94
Background Density	95
Text / Photo Sensitivity	95
Selecting the Original Type	96
Selecting Copy Paper	98
Advanced Reduce/Enlarge Copying	99
Size Magnification	99
Directional Magnification (%)	100
Specifying the ratio with [-] and [+]	101
Entering the ratio with the number keys	102
Directional Size Magnification (mm) (mainly Europe and Asia)	103
Directional Size Magnification (inch) (mainly North America)	105
Create Margin	106
Stamps	108
Background Numbering	108
Preset Stamp	109
Changing the stamp position, size, and density	111
User Stamp	112
Changing the stamp position	113
Registering a user stamp	114
Deleting the user stamp	116
Date Stamp	117
Changing the format of date	119
Changing the stamp position	120
Page Numbering	120
Changing the stamp position	123
Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P.2...”, “1,2...”)	124
Specifying the first printing page and start number (“1/5,2/5...”)	125
Specifying the first printing page and start number (“1-1,1-2...”)	125
Advanced Copier Functions	127
Margin Adjustment	127
Erase Centre / Border	128
Erase Border (same width)	130
Erase Border (different width)	131
Erase Centre	132
Erase Centre / Border (same width)	133
Erase Centre / Border (different width)	134
Image Repeat	135
Centring	137
Series Copies	138
Booklet/Magazine	139
Covers	144
Designate	146
Chapters	148
Slip Sheet	149
4. Document Server	153
Relationship between Document Server and Other Functions	153
Document Server Display	154
Simplified Display	155
Preview Display	156
Using the Document Server	158
Storing Data	158
Specifying a user name	160
Specifying a file name	160
Specifying a password	161
Changing the User Name of a Stored Document	162
Changing the File Name of a Stored Document	163
Changing the Password of a Stored Document	164
Checking the Details of a Stored Document	164
Searching for Stored Documents	165
Searching by file name	166
Searching by user name	166
Printing Stored Documents	167
Interrupting a print job	170
Changing the number of print copies while printing is in progress	170
Sample print	171
Printing the first page	171
Printing a specified page	172
Printing a specified range	173
Deleting a Stored Document	173
Displaying Stored Documents with Web Image Monitor	174
Downloading Stored Documents with Web Image Monitor	175
Registering Frequently Used Functions for Printing Stored Documents from the Document Server	176
Changing the Default Functions of the Document Server's Initial Display	176
5. Copier and Document Server Features	177
Accessing User Tools	177
Changing Default Settings	177
Quitting User Tools	178
General Features	179
Reproduction Ratio	183
Edit	185
Stamp	190
Background Numbering	190
Preset Stamp	190
User Stamp	192
Date Stamp	193
Page Numbering	194
Input / Output	197
Administrator Tools	199
6. Appendix	201
Function Compatibility	201
Trademarks	202

Match case Limit results 1 per page

•

After scanning, a list of stored documents will be displayed. If the list does not appear, press [Finish

Scanning].

•

Data stored in the Document Server is set to be deleted after three days (72 hours) by the factory

default. You can specify the period after which the stored data is deleted automatically under Auto

Delete File in Document Server in User Tools. See “System Settings”, Network and System Settings

Reference.

•

If you do not want stored documents to be automatically deleted, select [Off] in Auto Delete File in

Document Server before storing a document. If you select [On] later, data stored after will be

automatically deleted.

•

When storing another document in the Document Server after storing a document from the copy

feature, be sure that its copy is completed.

•

Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For

details about specifying [Access Privileges], consult the administrator.

•

For details about how to enter text, see “Entering Text”, About This Machine.

Specifying a user name

You can specify a user name for the stored file.

Press [Scan Original].

Press [User Name].

A list of user names appears.

Select a user name, and then press [OK].

The user names shown are names that were registered in the Address Book. To specify a name not

shown in the display, press [Manual Entry], and then enter a user name.

Specifying a file name

You can change the name of a stored document.

Press [Scan Original].

4. Document Server

158