HP LaserJet M1319 HP LaserJet M1319 MFP Series - Software Technical Reference - Page 46

Fax Phone Book, Contact name, Fax number, Add/Edit, New/Edit Group, Group name, Select, Delete

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Fax Phone Book Use the HP Toolbox Fax phone book to add and remove individuals or groups on your speed-dial list, import phone books from a variety of sources, and update and maintain your contact list. Figure 2-5 HP Toolbox - Fax Phone Book screen ● To add an individual contact to your speed-dial list, select the check box next to the speed dial number that you want to specify. Type the contact name in the Contact name window. Type the fax number in the Fax number window. Click Add/Edit. ● To add a group of contacts to your speed-dial list, select the check box next to the speed-dial number that you want to specify. Click New/Edit Group. Double-click a contact name from the list on the left to move it to the group list on the right, or select a name on the left and then click the appropriate arrow to move it to the group list on the right. You can also use those two methods to move names from right to left. When you have created a group, type a name in the Group name window, and then click OK. ● To edit an existing individual speed-dial entry, click anywhere on the row containing the contact name to select it, type changes in the appropriate windows, and then click Add/Edit. You can also make changes directly in the phone book directory list by clicking the entry and typing your changes. Make sure that you do not have a check mark in the Select column. ● To edit an existing group-speed-dial entry, click anywhere on the row containing the group name to select it, and then click New/Edit Group. Make any required changes, and then click OK. You can make changes to the name of the group directly in the phone book directory list by clicking the entry and typing your changes. Make sure that you do not have a check mark in the Select column. ● To delete an entry from the speed-dial list, select the item and then click Delete. ● To move speed dial entries, you can select the entry and then click Move, or you can select Move and then specify the entry in the dialog box. Either select Next empty row or specify the number of the row where you want to move the entry. 30 Chapter 2 Software description ENWW

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Fax Phone Book
Use the HP Toolbox Fax phone book to add and remove individuals or groups on your speed-dial list,
import phone books from a variety of sources, and update and maintain your contact list.
Figure 2-5
HP Toolbox — Fax Phone Book screen
●
To add an individual contact to your speed-dial list, select the check box next to the speed dial
number that you want to specify. Type the contact name in the
Contact name
window. Type the
fax number in the
Fax number
window. Click
Add/Edit
.
●
To add a group of contacts to your speed-dial list, select the check box next to the speed-dial
number that you want to specify. Click
New/Edit Group
. Double-click a contact name from the list
on the left to move it to the group list on the right, or select a name on the left and then click the
appropriate arrow to move it to the group list on the right. You can also use those two methods to
move names from right to left. When you have created a group, type a name in the
Group name
window, and then click
OK
.
●
To edit an existing individual speed-dial entry, click anywhere on the row containing the contact
name to select it, type changes in the appropriate windows, and then click
Add/Edit
. You can also
make changes directly in the phone book directory list by clicking the entry and typing your changes.
Make sure that you do not have a check mark in the
Select
column.
●
To edit an existing group-speed-dial entry, click anywhere on the row containing the group name
to select it, and then click
New/Edit Group
. Make any required changes, and then click
OK
. You
can make changes to the name of the group directly in the phone book directory list by clicking the
entry and typing your changes. Make sure that you do not have a check mark in the
Select
column.
●
To delete an entry from the speed-dial list, select the item and then click
Delete
.
●
To move speed dial entries, you can select the entry and then click
Move
, or you can select
Move
and then specify the entry in the dialog box. Either select
Next empty row
or specify the
number of the row where you want to move the entry.
30
Chapter 2
Software description
ENWW