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HP iPAQ 512 HP iPAQ 500 Voice Messenger Series - Product Guide - Page 54

Receiving E‑mail Attachments, Receiving Meeting Requests, Include File Attachments

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4. Enter your name and e-mail address and press Next. 5. Press Done. Receiving E-mail Attachments An attachment sent with an e-mail message or downloaded from the server appears below the subject of the message. Navigate to select the already downloaded attachment or mark an attachment to download it the next time you send and receive e-mail. You can also download attachments automatically with your messages if you have an Outlook e-mail or IMAP4 e-mail account. If you have an Outlook e-mail account, do the following on ActiveSync dialog box: 1. Click Start > ActiveSync. 2. Click Options. 3. Click E-mail > Settings, and then select the Include File Attachments check box. NOTE: To open a recorded message received as an attachment, scroll to the recorded message and press the Action button. If you have an IMAP4 e-mail account with an Internet Service Provider (ISP) or an account that you access using a VPN server connection (typically a work account), do the following: 1. Press Start > Messaging. 2. Press Menu > Tools > Options. 3. Select the name of the IMAP4 account. 4. Press Next until you reach Server information, and press Options. 5. Press Next twice, and select the check boxes Get full copy of messages and When getting full copy, get attachments. NOTE: Embedded pictures and objects cannot be received as attachments. An embedded message can be viewed as an attachment when using IMAP4 to receive e-mail. However, this feature does not work if Transport Neutral Encapsulation Format (TNEF) is enabled so that you can receive meeting requests. Receiving Meeting Requests If you receive your e-mail messages through ActiveSync, you can receive meeting requests. When connecting directly to an e-mail server, the server must be running Microsoft Exchange Server version 5.5 or later for you to receive meeting requests. If the server is running Microsoft Exchange Server 2000 or later, your meeting requests are automatically received in your Inbox. However, to receive meeting requests on Microsoft Exchange Server 5.5, do the following: ● Ask your system administrator to activate Rich Text Format (RTF) and TNEF support for your account. With TNEF enabled, your messages that are included in other messages as attachments are not received, and you cannot know if a message has an attachment until you get the full copy. In addition, download time may be longer. ● Change e-mail download options if your account is not set up to receive attachments. 46 Chapter 9 Messaging

Section	Page
Registering the iPAQ	9
Registering your HP iPAQ	9
Box Contents	10
Box Contents	10
Components	11
Front Panel Components	11
Bottom Panel Components	12
Left and Right Side Components	12
Back Panel Components	13
Setting Up Your HP iPAQ	14
Step 1: Remove the battery cover and insert the SIM card	14
Step 2: Install the battery and replace the battery cover	15
Step 3: Charge the battery	15
Step 4: Turn on your HP iPAQ	16
Protecting Your HP iPAQ with a Password	16
Finding the Serial and Model Number	16
Status Icons	16
Learning the Basics	18
Home Screen	18
Battery Saving Tips	18
Locking and Unlocking Your HP iPAQ	18
Entering Text	19
Changing Input Modes	19
Entering Text in the Multipress Mode	19
Entering Text in the T9 Mode	20
Entering Common Words	20
Entering New Words	20
Entering the Owner Information	20
Viewing the Operating System Information	20
Changing the Regional Settings	20
Adjusting the Volume	21
Setting the Ringtone	21
Adjusting Speaker Volume	21
Changing the Power Management Settings	21
Dimming or Adjusting the Brightness of the Backlight	21
Installing and Removing Programs	22
Opening and Closing Programs	22
Customizing the HP iPAQ	22
Setting Alarms	23
Creating and Assigning a Category	23
Synchronization	23
Changing the Type of ActiveSync Connection	24
Troubleshooting Help for Synchronization Issues	25
Using Your Smartphone	27
Using the Home Key	27
Using the Back key	27
Using the 4-Way Navigation Key	27
Calling Features	27
Making a Call	27
Answering a Call	27
Using Call Waiting	27
Redialing a Number	28
Calling a Contact	28
Making a Call from the Home Screen	28
Making a Call from the Contacts	28
Changing the Default Number for a Contact	28
Making a Call to a Contact	29
Making a Call Using Voice Commander	29
Making Emergency Calls	29
Making Calls Using Speed Dials	29
Using Voice mail	30
Using the Handsfree Function	30
Monitoring Phone Usage	30
Making Data Calls	30
Muting a Call	30
Putting a Call on Hold	30
Making a Conference Call	31
Making a Call From a Hyperlinked Phone Number	31
Dialing International Numbers	31
Checking Your Connection and Signal Strength	31
Changing the SIM Personal Identification Number	31
Managing Calls Using Call History	32
Using Wireless Manager	32
Quick Launch	32
Changing the Ring Tone and Ring Type	33
Changing Network Settings	33
Profiles	33
Using profiles	33
Editing profiles	33
Automatic Frequency Band Selection	34
Copying a Contact From a SIM to a Device	34
ActiveSync – Synchronizing Contacts, Tasks, Calendar and E‑mail with Exchange/Outlook	34
Setting up E‑mail	34
Setting up E‑mail using Exchange Server	35
Voice Notes	35
Connections	36
Connecting to Intranet URLs	36
Changing or Deleting an Intranet URL	36
Setting Up Proxy Settings	36
Setting Up GPRS using HP iPAQ DataConnect	37
Configuring Advanced Proxy Settings	37
Setting Up a VPN Connection	37
Wi-Fi	38
Wi-Fi Terms	38
Automatically Connecting to a Wi-Fi Network	38
Manually Connecting to a Wi-Fi Network	39
Finding an IP Address	39
Deleting a Wireless Network Connection	39
Configuring 802.1x Authentication Settings	40
Configuring IP PBX using HP iPAQ Setup Assistant	40
Bluetooth	40
Bluetooth Terms	41
Changing Bluetooth Settings	41
Bluetooth Device Profiles	41
Creating, Accepting, and Ending a Bluetooth Partnership	42
Making a Device Discoverable	42
Setting Up an Incoming or Outgoing COM Port	43
Ending a Connection	43
GPRS/EDGE	43
Changing GPRS Network Settings	43
Editing Network Parameters	43
Connecting to a Laptop	44
To Connect to a Laptop using a USB Data Connection	44
To Connect to a Laptop using Bluetooth data connection	44
ActiveSync over USB cable, GPRS and Bluetooth	45
Camera	46
Using the Digital Camera	46
Capturing Photos	46
Viewing Photos	46
Changing Camera Settings	46
Changing Brightness Settings	46
Changing Resolution Settings	47
Changing Mode Settings	47
Changing Zoom Settings	47
Changing White Balance Settings	47
Configuring File Settings	48
Using the Camcorder	49
Recording Videos	49
Configuring Video Format	49
Transfer Images	49
Using GPRS	49
Using Bluetooth	50
Messaging	51
Understanding Messages	51
Using Folders	51
Synchronizing E‑mail	52
Composing E‑mail using Voice Commander	52
Setting up Messaging Accounts	53
Text Messaging	53
MMS Messaging	53
Setting up E‑mail using Exchange Server	53
Setting up E‑mail using POP3 or IMAP4 account	53
Receiving E‑mail Attachments	54
Receiving Meeting Requests	54
Creating or Changing a Signature	55
Using Messaging	55
Composing and Sending Messages	55
Replying or Forwarding a Message	56
Adding an Attachment to a Message	56
Downloading Messages	56
Downloading Messages from a Server	56
Windows Live Messenger	56
Signing In and Out of Messenger	57
Sending Instant Messages	57
Changing Your Status	58
Calendar	59
Keeping Track of Appointments	59
Creating an Appointment	59
Updating an Appointment	59
Canceling an Appointment	59
Changing the Display of the Work Week	60
Contacts	61
Adding a Contact	61
Deleting a Contact	61
Changing Contact Information	61
Copying a Contact	61
Adding a Photo	62
Sending an E‑mail Message to a Contact	62
Sending a Text Message to a Contact	62
Adding and Removing a Picture	62
Working with the Contact List	63
Applications	64
Using HP Applications	64
Using HP Voice Reply	64
HP iPAQ Setup Assistant	65
Voice Commands	65
HP iPAQ Shortcuts	66
Using HP iPAQ Shortcuts	66
Editing HP iPAQ Shortcuts	67
Task Manager	67
HP iPAQ DataConnect	67
HP iPAQ Tips	67
HP iPAQ QuickStart Tour	67
Using Windows Media MP3 Player	67
Using Voice Recorder	68
Using MS Office Applications	69
File Management	69
Playing Games	70
Playing Bubble Breaker	70
Playing Solitaire	70
Internet Explorer	71
Storage Cards	72
Using Storage Cards	72
Inserting a Storage Card	72
Removing a Storage Card	72
Viewing Content of a Storage Card	72
Synchronizing	74
Copying (or Transferring) Files	74
Migrating Data from Palm Desktop to Microsoft Windows Mobile 6.0 Standard	74
Wireless Synchronization Cost Saving Tips	75
Tasks	76
Setting the Start and Due Dates for a Task	76
Showing Start and Due Dates in the Task List	76
Marking a Task as Completed	76
Product Specifications	77
System Specifications	77
Physical Specifications	77
Operating Environment	78
Regulatory Notices	79
Federal Communications Commission Notice	79
Modifications	79
Cables	79
Declaration of Conformity for Products Marked with the FCC Logo (United States Only)	80
Canadian Notice	80
Avis Canadien	80
European Union Notice	80
Products with 2.4-GHz Wireless LAN Devices	82
France	82
Italy	82
Battery Warning	82
Battery Recycling	82
Battery Disposal	82
Equipment Warning	83
Airline Travel Notice	83
Medical Electronic Equipment	83
SAR Notice	83
Wireless Notices	84
U.S. Regulatory Wireless Notice	84
Canadian Regulatory Wireless Notice	84
Brazilian Notice	84
Singaporean Wireless Notice	84
Japanese Notice	85
Wireless LAN 802.11b Devices	85
Wireless LAN 802.11g Devices	85
Bluetooth Devices	85
Taiwan DGT Notice	86
Korean Notice	86
Acoustics Warning	86
Frequently Asked Questions	87
I am having trouble turning on my HP iPAQ. What should I do?	87
I am unable to make or receive calls. How do I fix this?	87
I have trouble connecting to the Internet. What should I do?	87
I am unable to hear voices clearly. How do I resolve this?	87
I cannot use certain call functions. What should I do?	87
Why do I hear disturbing noises during a phone call?	88
Why are the standby and talk time shorter at times?	88
Why does the HP iPAQ operate slowly at times?	88
Why do I see the Home screen layout error message on my HP iPAQ display screen?	88
I have trouble charging my battery. What should I do?	88
I am unable to use the ActiveSync feature. What should I do?	88
Care and Maintenance	89
Guidelines for using your HP iPAQ	89
Guidelines for cleaning your HP iPAQ	89
Guidelines for carrying or storing your HP iPAQ	89
Guidelines for using accessories	89

Match case Limit results 1 per page

Enter your name and e-mail address and press

Press

Done

Receiving E-mail Attachments

An attachment sent with an e-mail message or downloaded from the server appears below the subject

of the message. Navigate to select the already downloaded attachment or mark an attachment to

download it the next time you send and receive e-mail. You can also download attachments

automatically with your messages if you have an Outlook e-mail or IMAP4 e-mail account.

If you have an Outlook e-mail account, do the following on

ActiveSync

dialog box:

Click

Start

ActiveSync

Click

Options

Click

E-mail

Settings

, and then select the

Include File Attachments

check box.

NOTE:

To open a recorded message received as an attachment, scroll to the recorded message and

press the

Action

button.

If you have an IMAP4 e-mail account with an Internet Service Provider (ISP) or an account that you

access using a VPN server connection (typically a work account), do the following:

Press

Start

Messaging

Press

Tools

Options

Select the name of the IMAP4 account.

Press

until you reach Server information, and press

Options

Press

twice, and select the check boxes

Get full copy of messages

and

When getting full

copy, get attachments

NOTE:

Embedded pictures and objects cannot be received as attachments.

An embedded message can be viewed as an attachment when using IMAP4 to receive e-mail. However,

this feature does not work if Transport Neutral Encapsulation Format (TNEF) is enabled so that you can

receive meeting requests.

Receiving Meeting Requests

If you receive your e-mail messages through ActiveSync, you can receive meeting requests. When

connecting directly to an e-mail server, the server must be running Microsoft Exchange Server version

5.5 or later for you to receive meeting requests.

If the server is running Microsoft Exchange Server 2000 or later, your meeting requests are automatically

received in your Inbox. However, to receive meeting requests on Microsoft Exchange Server 5.5, do the

following:

●

Ask your system administrator to activate Rich Text Format (RTF) and TNEF support for your

account.

With TNEF enabled, your messages that are included in other messages as attachments are not

received, and you cannot know if a message has an attachment until you get the full copy. In

addition, download time may be longer.

●

Change e-mail download options if your account is not set up to receive attachments.

Chapter 9

Messaging