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Ricoh Aficio SP C320DN Software Guide - Page 162

Address Book Backup and Restore, Backing Up Address Book Data, Restoring Address Book Data

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6. Monitoring and Configuring the Printer Address Book Backup and Restore Using Web Image Monitor, you can save or restore the printer's address book data. Backing Up Address Book Data Follow the procedure below to save a copy of the printer's address book data. 1. Log in to Web Image Monitor as an administrator. For details about logging in, see "Access in the Administrator Mode". 2. Click [Address Book]. 3. Click [Maintenance]. 4. Enter the encryption key and click [Backup]. Enter the encryption key that was set when the address book was encrypted. For details, contact your administrator. 6 • p.155 "Access in the Administrator Mode" Restoring Address Book Data Follow the procedure below to restore previously saved address book data to the printer. 1. Log in to Web Image Monitor as an administrator. For details about logging in, see "Access in the Administrator Mode". 2. Click [Address Book]. 3. Click [Maintenance]. 4. Click [Restore]. 5. Select the file to be restored by following the on-screen instructions. 6. Click [OK]. Restoration of the address data begins. 7. Confirm the message, and then click [OK]. 8. Click [Back]. 9. Click [Logout]. • The restore will overwrite any address data currently on the printer. The restore will also reset all user counters. 160

Section	Page
Operating Instructions <Software Guide>	1
TABLE OF CONTENTS	3
How to Read This Manual	10
Symbols	10
About IP Address	10
Model-Specific Information	11
Manuals for This Printer	12
List of Options	14
1. Preparing for Printing	15
Before Using the Printer	15
Drivers and Utilities	15
Using User Authentication	15
Accessing the Extended Features	16
Software Included on the CD-ROM	17
Viewing the Contents of the CD-ROM	17
Printer Drivers for This Printer	17
Downloading Utility Software	19
SmartDeviceMonitor for Admin	19
DeskTopBinder	19
SmartDeviceMonitor for Client	20
If User Authentication is Specified	21
User Code Authentication (Using the Printer Driver)	21
Log in (Using the Control Panel)	21
Log out (Using the Control Panel)	22
Log in (Using the Printer Driver)	22
Log in (Using Web Image Monitor)	23
Log out (Using Web Image Monitor)	23
2. Printing Documents	25
Displaying the Printer Driver Settings Screen	25
Making Printer Default Settings - The Printer Properties	25
Making Printer Default Settings - Printing Preferences	25
Making Printer Settings from an Application	26
Making Printer Settings - One Click Presets	27
Frequently Used Print Methods	28
Standard Printing	28
Printing on Both Sides of Sheets	30
Paper sizes and types supported by duplex printing function	31
Types of duplex printing	32
Types of booklet printing	32
Combining Multiple Pages into Single Page	33
Types of combine printing	35
Advanced Printing	38
Menu Names and Brief Overview of Each Function	38
Specifying Printer Driver or Print Command Priority	39
Printing on Cover Sheet	41
Inserting Slip Sheets	42
Printing with Watermarks	43
Types of watermarks	43
Collate Function	46
Spool Printing	47
Setting Spool Printing	47
Viewing or Deleting Spooled Jobs Using Web Image Monitor	48
Printing a PDF File Directly	49
Using DeskTopBinder	49
Expanding DeskTopBinder features	49
Function palette	50
PDF Direct Printing Using Function Palette	50
PDF Direct Print Properties	51
Using Commands to Print	52
Sending a PDF file	52
Entering the PDF password	52
Specifying the Classification Code for a Print Job	54
Using the Virtual Printer	56
Adding a Virtual Printer	56
Changing a Virtual Printer Configuration	57
Confirming a Virtual Printer Configuration	57
Deleting a Virtual Printer	58
Printing Using a Virtual Printer	58
If Errors Occur with the Specified Paper Size and Type	60
Changing the Paper Tray Settings	60
Printing from a Selected Tray	61
Canceling a Print Job	61
Proceeding with Printing Using the Bypass Tray	62
3. Printing Stored Documents	65
Using the Print Job Function	65
Print Job Screen	65
Printing from the Print Job Screen	68
Sample Print	68
Sending a Sample Print file	69
Printing a Sample Print file using the control panel	69
Deleting Sample Print files	70
Locked Print	71
Sending a Locked Print file	72
Printing a Locked Print file using the control panel	73
Deleting Locked Print files	74
Hold Print	75
Sending a Hold Print file	76
Printing a Hold Print file using the control panel	76
Deleting Hold Print files	77
Stored Print	78
Sending a Stored Print file	79
Printing a Stored Print file using the control panel	80
Deleting Stored Print files	81
Printing from the User ID Screen	83
Printing the Selected Print Job	83
Printing All Print Jobs	84
Canceling a Print Job	86
Canceling a Print Job Using the Control Panel	86
Windows - Canceling a Print Job from the computer	86
Mac OS X - Canceling a Print Job from the computer	87
4. Direct Printing from a Digital Camera (PictBridge)	89
What is PictBridge?	89
PictBridge Printing	90
What Can be Done on This Printer	91
Index Printing	91
Trimming	92
Date and File Name Printing	93
Paper Size	93
Image Print Size	93
Multi-Image-Layout	94
Duplex Printing	96
Printing Quality	96
Color Matching	96
Paper Type Specification	96
Form Printing	97
Toner Saving	97
Camera Memo Printing	97
Exiting PictBridge	98
When PictBridge Printing Does Not Work	99
Other Reference Information	100
5. Making Printer Settings Using the Control Panel	101
Menu Chart	101
Memory Erase Status Menu	106
Viewing the Status of Remaining Data in Memory	106
Paper Input Menu	107
Paper Input Menu Parameters	107
Changing the Paper Input Menu	109
Automatic tray selection	109
Tray priority	109
Maintenance Menu	111
Maintenance Menu Parameters	111
Quality Maintenance	111
General Settings	112
Timer Settings	114
HDD Management	115
Machine Settings Export	116
Changing the Maintenance Menu	116
Automatic deletion of temporary jobs in the hard disk	116
List/Test Print Menu	118
List/Test Print Menu Parameters	118
Test Printing	119
Printing a Configuration Page	119
Interpreting the Configuration Page	119
System Menu	122
System Menu Parameters	122
Changing the System Menu	127
Print Settings Menu	129
Print Settings Menu Parameters	129
Changing the Print Settings Menu	137
Security Options Menu	138
Security Options Menu Parameters	138
Changing the Security Options Menu	141
Host Interface Menu	143
Host Interface Menu Parameters	143
Changing the Host Interface Menu	149
Language Menu	150
Language Menu Parameters	150
Changing the Language Menu	150
Options Menu	151
Options Menu Parameters	151
Checking the Error Log	151
6. Monitoring and Configuring the Printer	153
Using Web Image Monitor	153
Introduction to Web Image Monitor	153
Displaying Top Page	154
When User Authentication is Set	155
About Menu and Mode	156
Access in the Administrator Mode	157
Displaying Web Image Monitor Help	158
Downloading Help	158
Linking the URL of the downloaded Help	158
Registering Classification Codes	160
Configuring Classification Codes	161
Address Book Backup and Restore	162
Backing Up Address Book Data	162
Restoring Address Book Data	162
Using SmartDeviceMonitor for Admin	164
When Using IPP with SmartDeviceMonitor for Client	165
Printer Status Notification by E-Mail	166
Setting the Account for E-mail Notification	167
Mail Authentication	168
Auto E-mail Notification	170
On-demand E-mail Notification	170
Format of On-demand E-mail Messages	171
7. Using a Printer Server	173
Preparing Printer Server	173
Printing Notification via SmartDeviceMonitor for Client	173
Setting the print server	173
Setting a client	174
Using NetWare	175
Setting Up as a Print Server (NetWare 3.x)	175
Setting Up as a Print Server (NetWare 4.x, 5 / 5.1, 6 / 6.5)	176
Using Pure IP in the NetWare 5 / 5.1 or 6 / 6.5 Environment	177
Setting Up as a Remote Printer (NetWare 3.x)	179
Setting Up as a Remote Printer (NetWare 4.x, 5 / 5.1, 6 / 6.5)	181
8. Mac OS X Configuration	185
Using PostScript 3	185
Job Type	185
Using Sample Print	186
Using Locked Print	187
Using Hold Print	189
Using Stored Print	190
Fit to Paper	191
Resolution	191
Economy Color	192
Image Smoothing	192
Color Mode	193
Gradation	193
Color Setting	193
Color Profile	194
Dithering	195
Gray Reproduction (Text/Line Art)	195
Black Over Print	196
Separate into CMYK	196
CMYK Simulation Profile	196
Paper Type	196
Watermark	197
Watermark Text	197
Watermark Font	197
Watermark Size	197
Watermark Angle	197
Watermark Style	198
9. Appendix	199
When Using Windows Terminal Service/Citrix Presentation Server/Citrix XenApp	199
Operating Environment	199
Supported Printer Drivers	199
Limitations	199
Using DHCP	201
Using AutoNet	201
Configuring the WINS Server	202
Using Web Image Monitor	202
Using telnet	202
Using the Dynamic DNS Function	203
Updating	203
DNS Servers Targeted for Operation	204
DHCP Servers Targeted for Operation	204
Setting the Dynamic DNS Function	204
Precautions	206
Connecting a Dial-Up Router to a Network	206
When using NetWare (file server)	206
When the Wireless LAN Interface Unit Is Installed	206
Copyright Information about Installed Applications	208
expat	208
NetBSD	208
FreeBSD 4.6.2/netipx	217
Sablotron(Version 0.82)	218
JPEG LIBRARY	218
SASL	218
RSA BSAFE	219
Open SSL	219
Open SSH	221
Open LDAP	225
Heimdal	226
IPS print language emulations	227
AppleTalk	227
SPX/IPX	227
WPA Supplicant	227
nana	228
ILU	228
racoon	229
TrouSerS	229
Samba	232
Trademarks	239