Ricoh 2045 General Settings Guide - Page 109

Registering Destinations to a Group

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Registering Destinations to a Group Registering Destinations to a Group Register destinations to a group to easily control registered fax, e-mail and folders for each group. To group destinations, the groups must be registered beforehand. F Press [Change] under Group Name. Note r You can register up to 500 groups. r When using Scan to Folder function, you cannot send scan files to a G Enter the group name, and then press [OK]. group with over 50 folders registered. The Key Display name sets automatically. 4 r You can set a protection code to prevent unauthorized access to the folders registered in a group. For details, see p.93 "Registering a Protection Code". Reference p.147 "Entering Text" H Press the desired title key under Select Title, if necessary. Registering a New Group A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Key Operator Tools], and then press [TNext]. D Press [Address Book: Program/Change/ Delete Group]. E Press [New Program]. Note r The keys you can select are as follows: • [Freq.]... Added to the page that is displayed first. • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]... Added to the list of items in the selected title. r You can select [Freq.], and one more page for each title. I When you want to change the key display, press [Change] under Key Display. Enter the key display, and then press [OK]. J Press [OK]. 95

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Registering Destinations to a Group
95
4
Registering Destinations to a Group
Register destinations to a group to
easily control registered fax, e-mail
and folders for each group.
To group destinations, the groups
must be registered beforehand.
Note
You can register up to 500 groups.
When using Scan to Folder func-
tion, you cannot send scan files to a
group with over 50 folders regis-
tered.
You can set a protection code to
prevent unauthorized access to the
folders registered in a group. For
details, see p.93 “Registering a Pro-
tection Code”.
Registering a New Group
A
Press the
{
User Tools/Counter
}
key.
B
Press
[
System Settings
]
.
C
Press
[
Key Operator Tools
]
, and then
press
[
T
Next
]
.
D
Press
[
Address Book: Program/Change/
Delete Group
]
.
E
Press
[
New Program
]
.
F
Press
[
Change
]
under Group Name.
G
Enter the group name, and then
press
[
OK
]
.
The Key Display name sets auto-
matically.
Reference
p.147 “Entering Text”
H
Press the desired title key under
Select Title, if necessary.
Note
The keys you can select are as
follows:
•
[
Freq.
]
… Added to the page
that is displayed first.
•
[AB], [CD], [EF], [GH], [IJK],
[LMN], [OPQ], [RST],
[UVW], [XYZ], [1] to [10]…
Added to the list of items in
the selected title.
You can select
[
Freq.
]
, and one
more page for each title.
I
When you want to change the key
display, press
[
Change
]
under Key
Display. Enter the key display,
and then press
[
OK
]
.
J
Press
[
OK
]
.