Ricoh 2045 General Settings Guide - Page 84

User Code - scanner drivers

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User Tools (System Settings) User Code Register user codes to restrict the following functions to certain users, and check their use of each function: • Copier • Document Server • Facsimile • Scanner • Printer Note 4 r The number of copies made of doc- uments using the fax function stored in the Document Server is counted for each user code. This al- lows you to check each user's us- age. r The number of copies scanned in using the scanner function is counted for each user code. This al- lows you to check each user's usage. r To automatically register the printer driver user code, select [Auto Program] for the printer in User Code Management. To use the user code set in User Tools, select [ON]. Set the user codes registered in User Tools for the printer driver. See p.59 "User Code Management". Reference For details about setting user codes for the printer driver, see Printer Reference 1 or the printer driver Help. Important r The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid. 70 Registering a New User Code A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Key Operator Tools], and then press [TNext]. D Press [Address Book Management]. E Press [New Program]. Note r To assign a user code to a regis- tered user, press the user (destination) key whose user code is to be registered, or enter the registered number using the number keys. F Set the user information. Note r To register a user code to a reg- istered user, proceed to step G. To register the user name and key display A Press [Change] on the right of the user name or key display. The user name or key display entry display appears.

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User Tools (System Settings)
70
4
User Code
Register user codes to restrict the fol-
lowing functions to certain users, and
check their use of each function:
• Copier
•
Document Server
• Facsimile
• Scanner
• Printer
Note
The number of copies made of doc-
uments using the fax function
stored in the Document Server is
counted for each user code. This al-
lows you to check each user's us-
age.
The number of copies scanned in
using the scanner function is
counted for each user code. This al-
lows you to check each user's us-
age.
To automatically register the print-
er driver user code, select
[
Auto Pro-
gram
]
for the printer in User Code
Management. To use the user code
set in User Tools, select
[
ON
]
. Set
the user codes registered in User
Tools for the printer driver. See
p.59 “User Code Management”.
Reference
For details about setting user codes
for the printer driver, see
Printer
Reference 1
or the printer driver
Help.
Important
The functions associated with each
user code are the same. If you
change or delete user codes, man-
agement data and limits associated
with that code become invalid.
Registering a New User Code
A
Press the
{
User Tools/Counter
}
key.
B
Press
[
System Settings
]
.
C
Press
[
Key Operator Tools
]
, and then
press
[
T
Next
]
.
D
Press
[
Address Book Management
]
.
E
Press
[
New Program
]
.
Note
To assign a user code to a regis-
tered user, press the user (desti-
nation) key whose user code is
to be registered, or enter the
registered number using the
number keys.
F
Set the user information.
Note
To register a user code to a reg-
istered user, proceed to step
G
.
To register the user name and
key display
A
Press
[
Change
]
on the right of
the user name or key display.
The user name or key display
entry display appears.