Ricoh 2045 General Settings Guide - Page 79

Address Book: Select Title, Auto Delete File, Delete All Files, Password Management for Stored Files

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Page 79 highlights

Settings You Can Change with User Tools F Enter the new name, and then press [OK]. G Press [Exit]. v Address Book: Select Title Specifies the title to select a user. Note r Default: Title 1 v Auto Delete File Specifies whether documents stored in the Document Server are to be deleted or not after a specified period of time elapses. Note r Default: Yes After 3 day(s) r If you select [Yes], documents stored subsequently are deleted after the 4 specified period. r If you select [No], documents are not automatically deleted. r If you select [Yes], enter a number of days from 1 to 180 (in 1 day increments). r The default is 3 days, this means documents are deleted 3 days (72 hours) after they are stored. v Delete All Files Deletes all documents stored in the Document Server. Note r Even if a password is always set, all documents are deleted. r A confirmation message appears. To delete all documents, select [OK]. v Password Management for Stored Files • Unlocking a locked document When a document is locked due to a wrong password being entered, this function unlocks the document, allowing access. • Temporarily disabling document security Password-protected documents can be temporarily accessed, without entering the password. Note r Default: Do not Unlock r Select [Unlock] only when you forget the password. After accessing the document, be sure to select [Do not Unlock]. Reference p.151 "Unlocking a locked document" p.151 "Temporarily Disabling Document Security" 65

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Settings You Can Change with User Tools
65
4
F
Enter the new name, and then press
[
OK
]
.
G
Press
[
Exit
]
.
Address Book: Select Title
Specifies the title to select a user.
Note
Default:
Title 1
Auto Delete File
Specifies whether documents stored in the Document Server are to be deleted
or not after a specified period of time elapses.
Note
Default:
Yes After 3 day(s)
If you select
[
Yes
]
, documents stored subsequently are deleted after the
specified period.
If you select
[
No
]
, documents are not automatically deleted.
If you select
[
Yes
]
, enter a number of days from 1 to 180 (in 1 day incre-
ments).
The default is 3 days, this means documents are deleted 3 days (72 hours)
after they are stored.
Delete All Files
Deletes all documents stored in the Document Server.
Note
Even if a password is always set, all documents are deleted.
A confirmation message appears. To delete all documents, select
[
OK
]
.
Password Management for Stored Files
•
Unlocking a locked document
When a document is locked due to a wrong password being entered, this
function unlocks the document, allowing access.
•
Temporarily disabling document security
Password-protected documents can be temporarily accessed, without en-
tering the password.
Note
Default:
Do not Unlock
Select
[
Unlock
]
only when you forget the password. After accessing the
document, be sure to select
[
Do not Unlock
]
.
Reference
p.151 “Unlocking a locked document”
p.151 “Temporarily Disabling Document Security”