Ricoh 2045 General Settings Guide - Page 49

Using the Document Server

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Using the Document Server Using the Document Server Storing Data v File name Stored documents are automatically named "COPY0001", "COPY0002". You can change assigned file names. v User name You can register a user name to identify the user or user group that stored the documents. To assign it, you can register the user name using the name assigned to the user code, or by entering the name directly. Reference For details about user codes, see p.70 "User Code". v Password You can set a password for stored documents, and use it to prevent others printing them. When a password is set for the documents, appears next to the documents. Reference To store documents without using Document Server functions, see the manuals for those modes. Important r Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data. Note r Data stored in the Document Serv- er is set to be deleted after three days (72 hours) by default. You can specify the period after which stored data is automatically deleted. See p.65 "Auto Delete File". r If you do not want stored data to be automatically deleted, select [No] in Auto Delete File before storing a document. If you select [Yes] later, data stored after will be automatically deleted. A Press the {Document Server} key. 3 B Press [Scan Original]. C Enter a file name, user name, or password if necessary. Note r If you do not enter a file name, one is automatically assigned. Reference p.36 "To register or change the user name" p.37 "To change the file name" p.37 "To set or change the password" 35

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Using the Document Server
35
3
Using the Document Server
Storing Data
File name
Stored documents are automatically
named "COPY0001", "COPY0002".
You can change assigned file names.
User name
You can register a user name to
identify the user or user group that
stored the documents. To assign it,
you can register the user name us-
ing the name assigned to the user
code, or by entering the name di-
rectly.
Reference
For details about user codes, see
p.70 “User Code”.
Password
You can set a password for stored
documents, and use it to prevent
others printing them. When a pass-
word is set for the documents,
appears next to the documents.
Reference
To store documents without using
Document Server functions, see
the manuals for those modes.
Important
Data stored in the machine might
be lost if some kind of failure oc-
curs. The manufacturer shall not
be responsible for any damage re-
sulting from loss of data.
Note
Data stored in the Document Serv-
er is set to be deleted after three
days (72 hours) by default. You can
specify the period after which
stored data is automatically delet-
ed. See p.65 “Auto Delete File”.
If you do not want stored data to
be automatically deleted, select
[
No
]
in Auto Delete File before stor-
ing a document. If you select
[
Yes
]
later, data stored after will be auto-
matically deleted.
A
Press the
{
Document Server
}
key.
B
Press
[
Scan Original
]
.
C
Enter a file name, user name, or
password if necessary.
Note
If you do not enter a file name,
one is automatically assigned.
Reference
p.36 “To register or change the
user name”
p.37 “To change the file name”
p.37 “To set or change the pass-
word”