Brother International WP700D Owners Manual - English - Page 125

Brother International WP700D Manual

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Mail Merge The Mail Merge application is used to input and organize data such as a list of names, addresses, telephone and fax numbers into a file called the Merge file. Each entry is called a record and is divided into several labels. Each label is identified with a number (M-I, M2, etc.). The list can be edited and printed. The data of each record can be merged into a Word Processing file that contains Merge Symbols to identify which labels of the record are to be inserted into the text. The Merge printing feature of the Word Processing application then allows you to create a letter that contains a standard text that may be sent to many people. The variable text of the letter (name, address, etc.) is indicated with Merge Symbols which will be replaced with the corresponding item from the Mail Merge file when printing. When you save a Mail Merge file, the system automatically adds the extension ". MRG" to the file name. 117

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Mail
Merge
The
Mail
Merge
application
is
used
to
input
and
organize
data
such
as
a
list
of
names,
addresses,
telephone
and
fax
numbers
into
a
file
called
the
Merge
file.
Each
entry
is
called
a
record
and
is
divided
into
several
labels.
Each
label
is
iden-
tified
with
a
number
(M
-
I
,
M2,
etc.).
The
list
can
be
edited
and
printed.
The
data
of each
record
can
be
merged
into
a
Word
Processing
file
that
contains
Merge
Symbols
to
identify
which
labels
of
the
record
are
to
be
inserted
into
the
text.
The
Merge
printing
feature
of
the
Word
Processing
application
then
allows
you
to
create
a
letter
that
contains
a
standard
text
that
may
be
sent
to
many
people.
The
variable
text
of
the
letter
(name,
address,
etc.)
is
indicated
with
Merge
Symbols
which
will
be
replaced
with
the
corresponding
item
from
the
Mail
Merge
file
when
printing.
When
you
save
a
Mail
Merge
file,
the
system
automatically
adds
the
extension
".
MRG"
to
the
file
name.
117