Brother International WP700D Owners Manual - English - Page 126

Starting, Merge, Application

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Starting the Mail Merge Application !Nord Processing 2 Typewriter 3 cm Mail Merge 1. Switch the power on to display the Main menu. 2. Use the cursor keys to select the icon for Mail Merge and press (a , (or press ). The MERGE INDEX screen appears and shows a list of the Merge files (extension ".MRG"). 3. Use the cursor keys to select *NEWF I LE and press (RETURN). The MERGE screen shown below appears. NOTES: • After you have completed a work, insert a diskette in the drive and press (FILE to save the file on a diskette. For details, see "Saving the Merge File" on page 125. • After saving your work, you will see an updated list of your Merge files on the screen. To return to the Main menu, press CANCEL , or press MENU to display the function menu, then select EXIT andpress RETURN The MERGE Screen XXXXXXXX MI RECORD:XX LABEL:XX KB:XX REMAIN:X.XK The MERGE screen displays a single record at a time. The label numbers are displayed on the second line of the screen. With a new blank file, only the first label, M1 is displayed. As you create new labels, they will be automatically numbered M2, M3,... The Structure of a Merge File A Merge file is made of several records that are divided into labels. All the records have the same number of labels. Each label is assigned a specific type of information. For example, first name in label M1, second name in label M2, company in label M3, etc. You are free to decide which type of data you are going to enter in each label, but you must consistently enter the same type of data in the same label of all your records. You can imagine the merge as a table: a row corresponds to a record, and a column corresponds to a label. 118

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Starting
the
Mail
Merge
Application
!Nord
Processing
2
Typewriter
3
cm
Mail
Merge
1.
Switch
the
power
on
to
display
the
Main
menu.
2.
Use
the
cursor
keys
to
select
the
icon
for
Mail
Merge
and
press
(a
,
(or
press
).
The
MERGE
INDEX
screen
appears
and
shows
a
list
of
the
Merge
files
(extension
".MRG").
3.
Use
the
cursor
keys
to
select
*NEWF
I
LE
and
press
(RETURN).
The
MERGE
screen
shown
below
appears.
NOTES:
•
After
you
have
completed
a
work,
insert
a
diskette
in
the
drive
and
press
to
save
the
file
on
a
diskette.
For
details,
see
"Saving
the
Merge
File"
on
page
125.
•
After
saving
your
work,
you
will
see
an
updated
list
of
your
Merge
files
on
the
screen.
To
return
to
the
Main
menu,
press
CANCEL
,
or
press
MENU
to
display
the
function
menu,
then
select
EXIT
and
press
(FILE
RETURN
The
MERGE
Screen
XXXXXXXX
RECORD:XX
LABEL:XX
KB:XX
MI
REMAIN:X.XK
The
MERGE
screen
displays
a
single
record
at
a
time.
The
label
numbers
are
dis-
played
on
the
second
line
of
the
screen.
With
a
new
blank
file,
only
the
first
label,
M1
is
displayed.
As
you
create
new
labels,
they
will
be
automatically
numbered
M2,
M3,...
The
Structure
of
a
Merge
File
A
Merge
file
is
made
of
several
records
that
are
divided
into
labels.
All
the
records
have
the
same
number
of
labels.
Each
label
is
assigned
a
specific
type
of
infor-
mation.
For
example,
first
name
in
label
M1,
second
name
in
label
M2,
company
in
label
M3,
etc.
You
are
free
to
decide
which
type
of
data
you
are
going
to
enter
in
each
label,
but
you
must
consistently
enter
the
same
type
of
data
in
the
same
label
of
all
your
records.
You
can
imagine
the
merge
as
a
table:
a
row
corre-
sponds
to
a
record,
and
a
column
corresponds
to
a
label.
118