Brother International WP700D Owners Manual - English - Page 86

Merge, Printing

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Merge Printing When copies of the same letter must be sent to a number of people, the merge printing function extracts the different data, such as addresses and salutations, from the Merge file you want to use and incorporates it into the master letter. It then prints as many different copies as there are lines of data (records) with an asterisk in the Merge file. Proceed as follows: 1. Refer to "Starting File Print" on page 65 to print the master document. 2. When the print menu screen appears, set the MERGE PRINT option to YES. (See "Starting File Print" on page 65.) At this point, you may also change other settings on the menu as well. Pressing (RETURN to exit the print menu screen when the MERGE PRINT option has been set to YES will display the MAIL MERGE INDEX screen, listing all the Merge files on the current diskette. If the Merge file you want to use is not on the current diskette, insert the correct diskette. > PRINT FILE:XXXXXXXX ADDRESS2.MRG (XX.X) . X ) REMAIN:XXX.XK ADDRESS3.MRG (XX.X) 3. Select the Merge file that you want to use with the master document and press RETURN to start printing. You may also press CANCEL at this point to return the system to the WP INDEX screen. All the functions available during normal file printing are also available during merge printing. (See "Printing a Document" on page 65.) NOTES: • If there is no data in the Merge file corresponding to a merge symbol in the text file, a single space will be printed. • Printing of merge data is done according to the mode (NORMAL, BOLD, UNDERLINE, etc.) in effect when the merge symbol was entered. 78

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Merge
Printing
When
copies
of
the
same
letter
must
be
sent
to
a
number
of
people,
the
merge
printing
function
extracts
the
different
data,
such
as
addresses
and
salutations,
from
the
Merge
file
you
want
to
use
and
incorporates
it
into
the
master
letter.
It
then
prints
as
many
different
copies
as
there
are
lines
of
data
(records)
with
an
asterisk
in
the
Merge
file.
Proceed
as
follows:
1.
Refer
to
"Starting
File
Print"
on
page 65
to
print
the
master
document.
2.
When
the
print
menu
screen
appears,
set
the
MERGE
PRINT
option
to
YES.
(See
"Starting
File
Print"
on
page
65.)
At
this
point,
you
may also
change
other
settings
on
the
menu
as
well.
Pressing
(RETURN
to
exit
the
print
menu
screen
when
the
MERGE
PRINT
option
has
been
set
to
YES
will
display
the
MAIL
MERGE
INDEX
screen,
listing
all
the
Merge
files
on
the
current
dis-
kette.
If
the
Merge
file
you
want
to
use
is
not
on
the
current
diskette,
insert
the
correct
diskette.
<<
MERGE
INDEX
>>
PRINT
FILE:XXXXXXXX
REMAIN:XXX.XK
ADDRESS2.MRG
(XX.X)
ADDRESS3.MRG
(XX.X)
.
X
)
3.
Select
the
Merge
file
that
you
want
to
use
with
the
master
document
and
press
RETURN
to
start
printing.
You
may also
press
CANCEL
at
this
point
to
return
the
system
to
the
WP
INDEX
screen.
All
the
functions
available
during
normal
file
printing
are
also
available
during
merge
printing.
(See
"Printing
a
Document"
on
page
65.)
NOTES:
•
If
there
is
no
data
in
the
Merge
file
corresponding
to
a
merge
symbol
in
the
text
file,
a
single
space
will
be
printed.
•
Printing
of
merge
data
is
done
according
to
the
mode
(NORMAL,
BOLD,
UNDERLINE,
etc.)
in
effect
when
the
merge
symbol
was
entered.
78