Brother International WP700D Owners Manual - English - Page 85

Creating, Merge, Document, Symbols

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WORD PROCESSING Creating the Merge File To use the Data Merge function, you must first create a Merge file, which is a file containing the names, addresses or other data to be inserted into the document. You create that file using the Mail Merge application. For details, see "Mail Merge" on page 117. Also be sure to remember which label numbers (columns) in the Merge file correspond to the different pieces of information you want to insert. Creating a Document with Merge Symbols CODE M M CODE Your next step is to create the master document with the Word Processing application. 1. Begin typing your document. 2. Once you reach a point in your document where data from the Merge file needs to be inserted, press LCD + m coDO ( ). A merge symbol M appears in the document. The MRG: indicator appears and the cursor rests to its right waiting for your input. If the Scale was displayed, the Status Line is automatically displayed. The following message appears: Type number and press RETURN. 3. Type the number of the label that you need at that position of the document. Using the above example, type "1" if you need a name, "2" if you need an address, or "3" if you need a phone number. 4. To resume normal operation, press RETURN . The cursor returns to the text area. 5. Continue typing your document, inserting merge symbols wherever you need variable data from the Merge file. NOTES: • A mistake when inserting a merge symbol can be corrected by pressing (CORRECT), and retyping the correct number. • A merge symbol is not available in the Centering or the Right Margin Flush function. r-m 6. Press to finish the master document. 77

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Creating
the
Merge
File
To
use
the
Data
Merge
function,
you
must
first
create
a
Merge
file,
which
is
a
file
containing
the
names,
addresses
or
other
data
to
be
inserted
into
the
document.
You
create
that
file
using
the
Mail
Merge
application.
For
details,
see
"Mail
Merge"
on
page
117.
Also
be
sure
to
remember
which label
numbers
(columns)
in
the
Merge
file
corre-
spond
to
the
different
pieces
of
information
you
want
to
insert.
Creating
a
Document
with
Merge
Symbols
CODE
M
M
CODE
Your
next
step
is
to
create
the
master
document
with
the
Word
Processing
appli-
cation.
1.
Begin
typing
your
document.
2.
Once
you
reach
a
point
in
your
document
where
data
from
the
Merge
file
needs
to
be
inserted,
press
LCD
+
m
coDO
(
).
A
merge
symbol
M
appears
in
the
document.
The
MRG:
indicator
appears
and
the
cursor
rests
to
its
right
waiting
for
your
input.
If
the
Scale
was
displayed,
the
Status
Line
is
automatically
displayed.
The
following
message
appears:
Type
number
and
press
RETURN.
3.
Type
the
number
of
the
label
that
you
need
at
that
position
of
the
document.
Using
the
above
example,
type
"1"
if
you
need
a
name,
"2"
if
you
need
an
address,
or
"3"
if
you
need
a
phone
number.
4.
To
resume
normal
operation,
press
RETURN
.
The
cursor
returns
to
the
text
area.
5.
Continue
typing
your
document,
inserting
merge
symbols
wherever
you
need
variable
data
from
the
Merge
file.
NOTES:
•
A
mistake
when
inserting
a
merge
symbol
can
be
corrected
by
pressing
(CORRECT),
and
retyping
the
correct
number.
•
A
merge
symbol
is
not
available
in
the
Centering
or
the
Right
Margin
Flush
function.
6.
Press
r
-
m
to
finish
the
master
document.
WORD
PROCESSING
77