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Ricoh Aficio SP 9100DN Software Guide - Page 3

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Manuals for This Printer For particular functions, see the relevant parts of the manual. Safety Information Provides information on safe usage of this machine. To avoid injury and prevent damage to the machine, be sure to read this. Hardware Guide Contains information about paper and procedures such as installing options, replacing consumables, responding to error messages, and resolving jams. Software Guide (This manual) Contains procedures for using this machine in a network environment, utilizing the software, and using security functions. Note to Administrator Contains administrators' notes, such as information about administrators' hidden menus and hard disk overwrite functions. Administrators must store this manual carefully. 1

Section	Page
Operating Instructions <Software Guide>	1
Introduction	2
Important	2
Trademarks	2
Manuals for This Printer	3
Description for the Specified Model	4
How to Read This Manual	5
Symbols	5
TABLE OF CONTENTS	6
1. Preparing for Printing	15
Quick Install	15
Confirming the Connection Method	17
Network Connection	17
Using this printer as the Windows printing port	17
Using as a network printer	19
Local Connection	19
Using the SmartDeviceMonitor Port	21
Installing DeskTopBinder-SmartDeviceMonitor for Client	21
Installing the PCL or RPCS Printer Driver (TCP/IP)	22
Installing the PCL or RPCS Printer Driver (IPP)	23
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)	25
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP)	26
Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)	28
Installing the PostScript 3 Printer Driver (Windows 2000 - IPP)	29
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - TCP/IP)	30
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003 - IPP)	31
Changing the Port Settings for SmartDeviceMonitor for Client	33
Windows 95/98:	33
Windows 2000/Windows NT 4.0:	33
Windows XP, Windows Server 2003:	33
Using the Standard TCP/IP Port	35
Installing the PCL or RPCS Printer Driver	35
Installing the PostScript 3 Printer Driver (Windows 2000)	36
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	37
Using the LPR Port	39
Installing the PCL or RPCS Printer Driver	39
Installing the PostScript 3 Printer Driver (Windows 2000)	40
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	41
Using as the Windows Network Printer	43
Installing the PCL or RPCS Printer Driver	43
Installing the PostScript 3 Printer Driver (Windows 95/98/Me)	44
Installing the PostScript 3 Printer Driver (Windows 2000)	45
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	46
Using as the NetWare Print Server/Remote Printer	48
When using the PostScript 3 Printer Driver	49
Form Feed	50
Banner Page	50
Printing after Resetting the Printer	50
Installing the Printer Driver Using USB	51
Windows Me - USB	51
Windows 2000 - USB	52
Windows XP, Windows Server 2003 - USB	54
Troubleshooting USB	55
Printing with Parallel Connection	56
Installing the PCL or RPCS Printer Driver	56
Installing the PostScript 3 Printer Driver (Windows 95/98/Me)	57
Installing the PostScript 3 Printer Driver (Windows 2000)	58
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003)	58
If a Message Appears during Installation	60
Making Option Settings for the Printer	61
Conditions for Bidirectional Communication	61
If Bidirectional Communication is Disabled	62
2. Setting Up the Printer Driver	63
PCL - Accessing the Printer Properties	63
Windows 95/98/Me - Accessing the Printer Properties	63
Making Printer Default Settings	63
Making Printer Settings from an Application	63
Windows 2000 - Accessing the Printer Properties	64
Making Printer Default Settings - The Printer Properties	64
Making Printer Default Settings - Printing Preferences	65
Making Printer Settings from an Application	65
Windows XP, Windows Server 2003 - Accessing the Printer Properties	66
Making Printer Default Settings - The Printer Properties	66
Making Printer Default Settings - Printing Preferences	66
Making Printer Settings from an Application	67
Windows NT 4.0 - Accessing the Printer Properties	67
Making Printer Default Settings - The Printer Properties	67
Making Printer Default Settings - Default	68
Making Printer Settings from an Application	68
RPCS - Accessing the Printer Properties	70
Windows 95/98/Me - Accessing the Printer Properties	70
Making Printer Default Settings	70
Making Printer Settings from an Application	71
Windows 2000 - Accessing the Printer Properties	71
Making Printer Default Settings - The Printer Properties	71
Making Printer Default Settings - Printing Preferences	72
Making Printer Settings from an Application	72
Windows XP, Windows Server 2003 - Accessing the Printer Properties	73
Making Printer Default Settings - The Printer Properties	73
Making Printer Default Settings - Printing Preferences	74
Making Printer Settings from an Application	74
Windows NT 4.0 - Accessing the Printer Properties	75
Making Printer Default Settings - The Printer Properties	75
Making Printer Default Settings - Default	75
Making Printer Settings from an Application	76
PostScript 3 - Setting Up for Printing	77
Windows 95/98/Me - Accessing the Printer Properties	77
Making Printer Default Settings	77
Making Printer Settings from an Application	77
Windows 2000 - Accessing the Printer Properties	78
Making Printer Default Settings - The Printer Properties	78
Making Printer Default Settings - Printing Preferences	79
Making Printer Settings from an Application	79
Windows XP, Windows Server 2003 - Accessing the Printer Properties	80
Making Printer Default Settings - The Printer Properties	80
Making Printer Default Settings - Printing Preferences	80
Making Printer Settings from an Application	81
Windows NT 4.0 - Accessing the Printer Properties	81
Making Printer Default Settings - The Printer Properties	81
Making Printer Default Settings - Default	82
Making Printer Settings from an Application	82
Mac OS - Setting Up for Printing	83
Making Paper Settings from an Application	83
Setting up for Printing from an Application	83
3. Other Print Operations	85
Printing a PDF File Directly	85
Printing Method	85
Using DeskTopBinder Lite	85
PDF Direct Print Properties	87
Using Commands	88
Unauthorized Copy Control	90
Using [Data security for copying]	90
Using [Mask type:]	91
Important Notice	93
Using Keys	94
Sample Print	96
Printing the First Set	97
Printing the Remaining Sets	97
Deleting Sample Print Files	98
Deleting a selected Sample Print file only	98
Deleting all Sample Print files	98
Locked Print	100
Sending a Locked Print File	100
Printing a Locked Print File	101
Deleting Locked Print Files	102
Deleting a selected Locked Print file only	102
Deleting all Locked Print files	102
Hold Print	104
Hold Print Job to the Printer	104
Printing a Hold Print File	105
Deleting Hold Print Files	106
Deleting a selected Hold Print file only	106
Deleting all Hold Print files	106
Stored Print	107
Stored Print Job to the Printer	107
Printing a Stored Print File	108
Deleting Stored Print Files	109
Deleting a selected Stored Print file only	109
Deleting all Stored Print files	110
Form Feed	111
Printing from a Selected Tray	111
Canceling a Print Job	112
Windows - Canceling a Print Job	112
Mac OS - Canceling a Print Job	113
Checking the Error Log	115
Collate	116
Collate	116
Rotating Collate	116
Shift Collate	117
Tab Sheet	118
Spool Printing	119
Setting Spool Printing	119
Viewing or Deleting spooled jobs using Web Image Monitor	120
Printing with the Finisher	121
Staple	121
Staple Position	121
Stapling Precautions	123
Punch	124
Punch Position	124
Punching Precautions	126
Cover	127
4. Making Printer Settings Using the Control Panel	129
Menu Chart	129
Memory Erase Information Menu	134
Paper Input Menu	135
Changing the Paper Input Menu	135
AutoTray Select	135
Tray Priority	135
Paper Input menu parameters	136
List/Test Print Menu	139
Printing a Configuration Page	139
Interpreting the configuration page	139
List/Test Print menu parameters	141
Maintenance Menu	143
Changing the maintenance menu	143
HD Format	143
Maintenance menu parameters	143
System Menu	145
Changing the system menu	145
System menu parameters	145
Host Interface Menu	153
Changing the Host Interface menu	153
Host Interface menu parameters	153
PCL Menu	159
Changing the PCL menu	159
PCL Menu parameters	159
PS Menu	162
Changing the PS menu	162
PS Menu parameters	162
PDF Menu	164
Changing the PDF menu	164
PDF Menu parameters	164
Language Menu	166
Changing the language menu	166
Language menu parameters	166
5. Monitoring and Configuring the Printer	167
Using Web Image Monitor	167
Displaying Top Page	168
About Menu and Mode	169
Access in the Administrator Mode	171
Displaying Web Image Monitor Help	171
Downloading Help	171
Linking the URL of the Help File to the Help Button.	172
Using SmartDeviceMonitor for Admin	173
Installing SmartDeviceMonitor for Admin	174
Changing the Network Interface Board Configuration	175
Locking the Menus on the Printer's Control Panel	176
Changing the Paper Type	176
Managing User Information	177
Starting User Management Tool	177
Displaying the Number of Sheets Printed	178
Exporting the information about the number of pages printed	178
Resetting the number of pages printed to 0.	178
Restricting Functions	179
Setting Applicable Functions to New Users	179
Configuring the Energy Saver Mode	179
Setting a Password	180
Checking the Printer Status	181
Changing Names and Comments	181
Viewing and Deleting Spool Print Jobs	183
Using SmartDeviceMonitor for Client	184
Monitoring Printers	184
Checking the Printer Status	184
When Using IPP with SmartDeviceMonitor for Client	184
Printer Status Notification by E-Mail	186
Auto E-mail Notification	187
On-demand E-mail Notification	187
Mail authentication	188
Sending On-demand E-mail	189
Remote Maintenance by telnet	193
Using telnet	193
access	194
appletalk	195
autonet	195
bonjour(rendezvous)	196
devicename	197
dhcp	198
diprint	199
dns	199
domainname	201
help	202
hostname	202
ifconfig	203
info	204
ipp	204
ipv6	205
lpr	205
netware	205
passwd	207
prnlog	207
route	207
set	209
show	211
slp	211
smb	212
snmp	212
sntp	216
spoolsw	216
ssdp	217
ssh	217
status	218
syslog	218
upnp	219
web	219
wiconfig	220
wins	224
SNMP	225
Getting Printer Information over the Network	226
Current Printer Status	226
Printer configuration	232
Understanding the Displayed Information	234
Print Job Information	234
Print Log Information	234
Configuring the Network Interface Board	235
Message List	245
System Log Information	245
6. Using a Printer Server	253
Preparing Printer Server	253
Printing notification via SmartDeviceMonitor for Client	253
Setting the print server	253
Setting a Client	254
Using NetWare	255
Setting Up as a Print Server (NetWare 3.x)	256
Setting Up as a Print Server (NetWare 4.x, 5/5.1, 6/6.5)	257
Using Pure IP in the NetWare 5/5.1 or 6/6.5 Environment	258
Setting Up as a Remote Printer (NetWare 3.x)	260
Setting Up as a Remote Printer (NetWare 4.x, 5/5.1, 6/6.5)	262
7. Special Operations under Windows	265
Printing Files Directly from Windows	265
Setup	265
Using a Host Name Instead of an IPv4 Address	265
When using DNS	265
When setting the IPv4 address of a printer using DHCP	266
In other cases	266
Windows 95/98/Me	266
Printing Commands	267
lpr	267
rcp	268
ftp	268
sftp	269
8. Mac OS Configuration	271
Mac OS	271
Installing the PostScript 3 Printer Driver and PPD File	271
Setting Up PPD Files	272
Creating a Desktop Printer Icon	272
Setting Up Options	272
Installing Adobe Type Manager	273
Installing Screen fonts	274
Changing to EtherTalk	274
Mac OS X	276
Installing the PPD Files	276
Setting Up the PPD File	276
Setting Up Options	277
Using USB Interface	277
Using Bonjour (Rendezvous)	278
Changing to EtherTalk	278
Configuring the Printer	280
Using PostScript 3	281
Job Type	281
Using Sample Print	282
Using Locked Print	284
Using Hold Print	287
Using Stored Print	289
User Code	292
Paper Size	292
Fit to Paper	293
Paper Source(Paper Feed)	293
Resolution	293
Orientation Override	294
Duplex Printing	294
Toner Saving	295
Collate	295
Paper Type	296
Image Smoothing	296
Dithering	297
Printer Utility for Mac	298
Installing Printer Utility for Mac	298
Starting Printer Utility for Mac	299
Mac OS	299
Mac OS X	299
Printer Utility for Mac Functions	299
Downloading PS Fonts	299
Displaying Printer Fonts	300
Deleting Fonts	300
Initializing the Printer Disk	301
Page Setup	301
Printing Font Catalog	301
Printing Font Sample	302
Renaming the Printer	302
Restarting the Printer	303
Downloading PostScript Files	303
Selecting the Zone	303
Displaying the Printer Status	304
Launching the Dialogue Console	305
9. Appendix	307
Software and Utilities Included on the CD-ROM	307
Printer Drivers for This Printer	307
SmartDeviceMonitor for Admin	308
DeskTopBinder - SmartDeviceMonitor for Client	309
Protection Using Encryption	312
SSL (Secure Sockets Layer) Encryption	313
Creating and Installing the Self-Signed Certificate	313
Creating the Server Certificate (Certificate Issued by a Certificate Authority)	314
Installing the Server Certificate (Certificate Issued by a Certificate Authority)	315
Enabling SSL	315
User Settings for SSL (Secure Sockets Layer)	316
Setting the SSL / TLS Encryption Mode	316
Setting the SSL / TLS Encryption Mode	317
SNMPv3 Encryption	317
Deleting Data on the hard disk	319
Overwriting the Data on the hard disk	319
Types of Data that Can or Cannot Be Overwritten	320
Cautions to Take When Using in a network	321
Connecting a Dial-up Router to a Network	321
Configuring the router	321
Configuring the printer with NetWare	321
Configuring the printer without NetWare	321
Using DHCP	321
Using AutoNet	323
Configuring the WINS Server	323
Using Web Image Monitor	323
Using telnet	324
Using the Dynamic DNS Function	324
Updating	324
DNS servers targeted for operation	325
DHCP servers targeted for operation	325
Setting the dynamic DNS function	326
Installing Font Manager 2000	327
Using Adobe PageMaker Version 6.0, 6.5, or 7.0	328
When Using Windows Terminal Service/MetaFrame	329
Operating Environment	329
Supported Printer Drivers	329
Limitations	329
Copyright Information about Installed Applications	332
expat	332
JPEG LIBRARY	332
NetBSD	332
Authors Name List	333
Samba(Ver 2.2.2-1.1)	334
RSA BSAFE ®	335