HP Officejet J3500 User Guide - Page 66

Con the fax header, Set the answer mode (Auto answer), Set the number of rings before answering

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Chapter 6 • Set the dial type • Set the redial options • Set the fax speed Configure the fax header The fax header prints your name and fax number on the top of every fax you send. HP recommends that you set up the fax header by using the software that you installed with the device. You can also set up the fax header from the control panel, as described here. NOTE: In some countries/regions, the fax header information is a legal requirement. To set or change the fax header 1. Press Setup. 2. Press Basic Fax Setup, and then press Fax Header. 3. Enter your personal or company name using the numeric keypad, and then press OK. 4. Enter your fax number by using the numeric keypad, and then press OK. Set the answer mode (Auto answer) The answer mode determines whether the device answers incoming calls. • Turn on the Auto Answer setting if you want the device to answer faxes automatically. The device answers all incoming calls and faxes. • Turn off the Auto Answer setting if you want to receive faxes manually. You must be available to respond in person to the incoming fax call or the device does not receive faxes. To set the answer mode to manual or automatic via the control panel ▲ Press Auto Answer to turn the light on or off, as appropriate for your setup. When the Auto Answer light is on, the device answers calls automatically. When the light is off, the it does not answer calls. Set the number of rings before answering If you turn on the Auto Answer setting, you can specify how many rings occur before incoming calls are automatically answered. The Rings to Answer setting is important if you have an answering machine on the same phone line as the device, because you want the answering machine to answer the phone before the device does. The number of rings to answer for the device should be greater than the number of rings to answer for the answering machine. For example, set your answering machine to a low number of rings and the device to answer in the maximum number of rings. (The maximum number of rings varies by country/region.) In this setup, the answering machine answers the call and the device 62 Fax

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•
Set the dial type
•
Set the redial options
•
Set the fax speed
Configure the fax header
The fax header prints your name and fax number on the top of every fax you send. HP
recommends that you set up the fax header by using the software that you installed with
the device. You can also set up the fax header from the control panel, as described here.
NOTE:
In some countries/regions, the fax header information is a legal requirement.
To set or change the fax header
1.
Press
Setup
.
2.
Press
Basic Fax Setup
, and then press
Fax Header
.
3.
Enter your personal or company name using the numeric keypad, and then press
OK
.
4.
Enter your fax number by using the numeric keypad, and then press
OK
.
Set the answer mode (Auto answer)
The answer mode determines whether the device answers incoming calls.
•
Turn on the
Auto Answer
setting if you want the device to answer faxes
automatically
. The device answers all incoming calls and faxes.
•
Turn off the
Auto Answer
setting if you want to receive faxes
manually
. You must
be available to respond in person to the incoming fax call or the device does not
receive faxes.
To set the answer mode to manual or automatic via the control panel
▲
Press
Auto Answer
to turn the light on or off, as appropriate for your setup.
When the
Auto Answer
light is on, the device answers calls automatically. When the
light is off, the it does not answer calls.
Set the number of rings before answering
If you turn on the
Auto Answer
setting, you can specify how many rings occur before
incoming calls are automatically answered.
The
Rings to Answer
setting is important if you have an answering machine on the same
phone line as the device, because you want the answering machine to answer the phone
before the device does. The number of rings to answer for the device should be greater
than the number of rings to answer for the answering machine.
For example, set your answering machine to a low number of rings and the device to
answer in the maximum number of rings. (The maximum number of rings varies by
country/region.) In this setup, the answering machine answers the call and the device
Chapter 6
62
Fax