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HP Officejet Pro 6830 User Guide - Page 107

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- The accuracy of the software depends on the image quality, text size, and structure of the original and the quality of the scan itself. Make sure that your original has good image quality. - Colored backgrounds can cause images in the foreground to blend too much. Scanned image quality is poor ● Text or images on the back of a two-sided original appear in the scan Two-sided originals can "bleed" text or images from the back side to the scan if the originals are printed on paper that is too thin or too transparent. ● Unwanted lines Ink, glue, correction fluid, or an unwanted substance might be on the scanner glass. Try cleaning the scanner glass. For more information, see Maintain the printer. ● The scanned image is skewed (crooked) The original might have been loaded incorrectly. Be sure to use the paper-width guides when you load the originals into the document feeder. For more information, see Load an original in the document feeder. For best results, use the scanner glass for scanning rather than the document feeder. For more information, see Load an original on the scanner glass. ● The scanned image shows blots, lines, vertical white stripes, or other defects - If the scanner glass is dirty, the image produced does not have optimum clarity. See Maintain the printer for cleaning instructions. - The defects might be on the original and are not a result of the scanning process. ● Size is reduced The HP printer software settings might be set to reduce the scanned image. See the HP printer software Help for more information about changing the settings. Unable to scan to email ● The email profile has not been set up correctly Make sure the valid outgoing SMTP server settings have been specified in the HP software. For more information about the SMTP server settings, see the documentation provided by your email service provider. ● Email messages are sent to some recipients but not to others when sending to multiple recipients The email addresses might not be correct or might not be recognized by the email server. Make sure that the email addresses for all email recipients have been entered correctly in the HP software. Check your email Inbox for any delivery notification failure messages from the email server. ● Sending large email messages Some email servers have been configured to reject email messages larger than a pre-determined size. To determine if your email server has a maximum file-size limit, see the documentation provided by your email service provider. If the email server does have such a limit, change the maximum email attachment size for the outgoing email profile to a value smaller than that of the email server. ENWW Solve scan problems 95

Section	Page
How do I?	13
Get started	14
Accessibility	14
HP EcoSolutions (HP and the Environment)	15
Manage Power	15
Optimize Printing Supplies	15
Understand the printer parts	16
Front view	16
Printing supplies area	17
Back view	17
Use the printer control panel	18
Overview of buttons and lights	18
Control panel display icons	18
Change printer settings	19
Paper basics	20
Recommended papers for printing	20
Order HP paper supplies	22
Tips for selecting and using paper	22
Load paper	23
Load an original on the scanner glass	28
Load an original in the document feeder	29
Insert a USB flash drive	30
Update the printer	30
Open the HP printer software (Windows)	31
Turn the printer off	31
Print	32
Print documents	32
Print brochures	33
Print on envelopes	34
Print photos	35
Print on special and custom-size paper	37
Print on both sides (duplexing)	39
Print using the maximum dpi	40
Tips for print success	41
Print with AirPrint™	44
Copy and scan	45
Copy	45
Scan	45
Scan to a computer	46
Scan to a memory device	47
Scan to Email	48
Set up Scan to Email	48
Use Scan to Email	48
Change account settings	49
Scan using Webscan	49
Scanning documents as editable text	50
Scan documents as editable text	50
Guidelines for scanning documents as editable text	51
Fax	53
Send a fax	53
Send a standard fax	53
Send a standard fax from the computer	54
Send a fax from a phone	55
Send a fax using monitor dialing	55
Send a fax from memory	56
Send a fax to multiple recipients	56
Send a fax in Error Correction Mode	57
Receive a fax	57
Receive a fax manually	58
Set up backup fax	58
Reprint received faxes from memory	59
Forward faxes to another number	59
Set automatic reduction for incoming faxes	60
Block unwanted fax numbers	60
Receive faxes using HP Digital Fax	61
HP Digital Fax requirements	62
Activate HP Digital Fax	62
Modify HP Digital Fax settings	62
Set up phone book contacts	63
Set up and change phone book contacts	63
Set up and change group phone book contacts	64
Delete phone book contacts	65
Print a list of phone book contacts	65
Change fax settings	65
Configure the fax header	65
Set the answer mode (Auto answer)	66
Set the number of rings before answering	66
Change the answer ring pattern for distinctive ring	67
Set the dial type	67
Set the redial options	68
Set the fax speed	68
Set the fax sound volume	69
Fax and digital phone services	69
Fax over Internet Protocol	69
Use reports	70
Print fax confirmation reports	70
Print fax error reports	71
Print and view the fax log	71
Clear the fax log	72
Print the details of the last fax transaction	72
Print a Caller ID Report	72
View the Call History	72
Web Services	73
What are Web Services?	73
Set up Web Services	73
Use Web Services	75
HP ePrint	75
HP Printables	76
Remove Web Services	76
Work with ink cartridges	77
Information on ink cartridges and the printhead	77
Check the estimated ink levels	77
Replace the ink cartridges	78
Order ink cartridges	79
Store printing supplies	80
Anonymous usage information storage	80
Ink cartridge warranty information	81
Network setup	82
Set up the printer for wireless communication	82
Before you begin	82
Set up the printer on your wireless network	83
Change the connection type	83
Test the wireless connection	84
Turn on or off the wireless capability of the printer	84
Change network settings	84
Use HP wireless direct	85
Printer management tools	89
Toolbox (Windows)	89
HP Utility (OS X)	89
Embedded web server	89
About cookies	90
Open the embedded web server	90
Control panel lock	90
Embedded web server cannot be opened	91
Solve a problem	92
HP support	92
Register printer	92
Support process	93
Obtain electronic support	93
HP support by phone	93
Before you call	93
Phone support period	94
Support phone numbers	94
After the phone support period	94
Get help from the printer control panel	94
Understand printer reports	94
Printer status report	95
Network configuration page	96
Print quality report	98
Wireless test report	100
Web access report	100
Solve printer problems	100
Solve printing problems	101
Solve copy problems	104
Solve scan problems	105
Solve fax problems	108
The fax test failed	108
The display always shows Phone Off Hook	112
The printer is having problems sending and receiving faxes	112
The printer cannot receive faxes, but can send faxes	114
The printer cannot send faxes, but can receive faxes	115
Fax tones are recorded on my answering machine	115
The phone cord that came with my printer is not long enough	116
The computer cannot receive faxes (HP Digital Fax)	116
Solve problems using Web Services	116
Solve network problems	117
General network troubleshooting	117
Unable to connect the printer wirelessly	118
Maintain the printer	120
Clean the scanner glass	120
Clean the exterior	121
Clean the document feeder	121
Maintain the printhead and ink cartridges	123
Clear paper jams	123
Clear the print carriage	131
Restore defaults and settings	131
Technical information	133
Specifications	133
Regulatory information	136
Regulatory Model Number	137
FCC statement	137
Notice to users in Korea	138
VCCI (Class B) compliance statement for users in Japan	138
Notice to users in Japan about the power cord	138
Noise emission statement for Germany	138
Visual display workplaces statement for Germany	138
Notice to users of the U.S. telephone network: FCC requirements	139
Notice to users of the Canadian telephone network	140
Notice to users in the European Economic Area	140
Notice to users of the German telephone network	141
Australia wired fax statement	141
European Union Regulatory Notice	141
Products with external AC Adapters	141
Products with wireless functionality	141
European telephone network declaration (Modem/Fax)	141
Declaration of conformity	143
Regulatory information for wireless products	144
Exposure to radio frequency radiation	144
Notice to users in Brazil	144
Notice to users in Canada	145
Notice to users in Taiwan	145
Notice to users in Mexico	146
Wireless notice to users in Japan	146
Environmental product stewardship program	146
Paper use	147
Plastics	147
Material safety data sheets	147
Recycling program	147
HP inkjet supplies recycling program	147
Disposal of waste equipment by users	147
Power consumption	147
Chemical substances	148
Battery disposal in the Taiwan	148
Battery notice for Brazil	148
California Perchlorate Material Notice	148
Declaration of the Presence Condition of the Restricted Substances Marking (Taiwan)	149
Toxic and hazardous substance table (China)	150
Restriction of hazardous substance (Ukraine)	150
Restriction of hazardous substance (India)	150
EPEAT	150
China SEPA Ecolabel User Information	151
Additional fax setup	152
Set up faxing (parallel phone systems)	152
Select the correct fax setup for your home or office	153
Case A: Separate fax line (no voice calls received)	155
Case B: Set up the printer with DSL	156
Case C: Set up the printer with a PBX phone system or an ISDN line	157
Case D: Fax with a distinctive ring service on the same line	157
Case E: Shared voice/fax line	159
Case F: Shared voice/fax line with voice mail	160
Case G: Fax line shared with computer modem (no voice calls received)	161
Set up the printer with a computer dial-up modem	161
Set up the printer with a computer DSL/ADSL modem	162
Case H: Shared voice/fax line with computer modem	164
Shared voice/fax with computer dial-up modem	164
Shared voice/fax with computer DSL/ADSL modem	166
Case I: Shared voice/fax line with answering machine	167
Case J: Shared voice/fax line with computer modem and answering machine	169
Shared voice/fax line with computer dial-up modem and answering machine	169
Shared voice/fax line with computer DSL/ADSL modem and answering machine	171
Case K: Shared voice/fax line with computer dial-up modem and voice mail	173
Test fax setup	175

Match case Limit results 1 per page

—

The accuracy of the software depends on the image quality, text size, and structure of the original

and the quality of the scan itself. Make sure that your original has good image quality.

—

Colored backgrounds can cause images in the foreground to blend too much.

Scanned image quality is poor

●

Text or images on the back of a two-sided original appear in the scan

Two-sided originals can "bleed" text or images from the back side to the scan if the originals are printed

on paper that is too thin or too transparent.

●

Unwanted lines

Ink, glue, correction ﬂuid, or an unwanted substance might be on the scanner glass. Try cleaning the

scanner glass.

For more information, see

Maintain the printer.

●

The scanned image is skewed (crooked)

The original might have been loaded incorrectly. Be sure to use the paper-width guides when you load

the originals into the document feeder. For more information, see

Load an original in the document

feeder.

For best results, use the scanner glass for scanning rather than the document feeder. For more

information, see

Load an original on the scanner glass.

●

The scanned image shows blots, lines, vertical white stripes, or other defects

—

If the scanner glass is dirty, the image produced does not have optimum clarity.

See

Maintain the printer for cleaning instructions.

—

The defects might be on the original and are not a result of the scanning process.

●

Size is reduced

The HP printer software settings might be set to reduce the scanned image.

See the HP printer software Help for more information about changing the settings.

Unable to scan to email

●

The email proﬁle has not been set up correctly

Make sure the valid outgoing SMTP server settings have been speciﬁed in the HP software. For more

information about the SMTP server settings, see the documentation provided by your email service

provider.

●

Email messages are sent to some recipients but not to others when sending to multiple recipients

The email addresses might not be correct or might not be recognized by the email server. Make sure that

the email addresses for all email recipients have been entered correctly in the HP software. Check your

email Inbox for any delivery notiﬁcation failure messages from the email server.

●

Sending large email messages

Some email servers have been conﬁgured to reject email messages larger than a pre-determined size.

To determine if your email server has a maximum ﬁle-size limit, see the documentation provided by

your email service provider. If the email server does have such a limit, change the maximum email

attachment size for the outgoing email proﬁle to a value smaller than that of the email server.

ENWW

Solve scan problems