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Kyocera KM-2560 2560/3060 Operation Guide (Advanced Edition) - Page 120

What is Document Box?, Different Types of Document Box Components

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Using Document Box What is Document Box? Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among multiple users. Different Types of Document Box Components Document Box contains four types of component boxes which provide the following functions. Custom Box Custom Box is a component box which you can create within the Document Box and store data for later retrieval. You can create or delete a Custom Box, and manipulate data in various ways as described below: • Creating/Deleting a Custom Box...page 4-5 • Viewing/Editing a Document in a Custom Box...page 4-14 • Storing Documents in a Custom Box...page 4-15 • Moving/Joining/Deleting Documents in a Custom Box...page 4-17 • Printing a Document in a Custom Box...page 4-18 • Sending a Document from a Custom Box...page 4-18 Job Box Job Box holds temporary or permanent print data for use with job options including Private Print, Stored Job, Quick Copy, Proof and Hold, Repeat copy and Image Overlay Form which will be discussed later. Four individual Job Boxes corresponding to these job options are already provided in the Document Box. These Job Boxes cannot be created or deleted by a user. Private Print/Stored Job Box...page 4-22 In Private Printing, you can specify that a job is not printed until you release the job at the operation panel. When sending the job from the application software, specify a 4-digit access code in the printer driver. The job is released for printing by entering the access code on the operation panel, ensuring confidentiality of the print job. The data will be erased upon completion of print job or after the main power switch is turned off. In Hold Job, access codes are not mandatory, but can be set on the printer driver if printing with PIN security is required. In this event, you need to enter the access code to print the stored jobs. Print data will be stored in the hard disk after printing. This will allow printing of the same print data repeatedly. 4-2 ADVANCED OPERATION GUIDE

Section	Page
Legal Information	4
Legal Restriction on Copying/Scanning	4
Regarding Trade Names	5
GPL	6
Included Guides	8
Conventions in This Guide	8
Description of Operation Procedure	9
Originals and Paper Sizes	10
Icons on the Touch Panel	10
Contents	11
1 Copying Functions	15
Original Size	16
Paper Selection	18
Selecting the Cassette	18
Reserving the Multi Purpose Tray	19
Mixed Sized Originals	22
Supported Combinations of Originals	22
Selecting How to Copy Originals	24
Original Orientation	25
When placing originals on the platen	25
When placing originals on the optional document processor	25
Collate/Offset Copying	27
Staple	29
Output Destination	31
Zoom Mode	32
Auto Zoom	32
Manual Zoom	32
Preset Zoom	32
XY Zoom	33
Combine Mode	35
2-in-1 Mode	35
4-in-1 Mode	35
Types of Page Boundary Lines	36
Margin/Centering Mode	38
Margin on the Back Side	38
Border Erase	40
Border Erase Sheet	40
Border Erase Book	40
Individual Border Erase	40
Booklet from Sheets	43
For binding on the left side	43
For binding on the right side	44
For top binding	44
Duplex	46
One-sided to Two-sided	46
Two-sided to One-sided	47
Two-sided to Two-sided	47
Book to One-sided	48
Book to Two-sided	48
Cover Mode	50
Form Overlay	51
Page Numbering	53
Memo Mode	55
Layout A	55
Layout B	55
Types of Page Boundary Lines	56
Density Adjustment	57
Image Quality	58
EcoPrint	59
Continuous Scan	60
Auto Image Rotation	62
Negative Image	63
Mirror Image	64
Job Finish Notice	65
File Name	67
Priority Override	68
Repeat Copy	69
Selecting Repeat Copy	69
Outputting Repeat Copy Jobs	70
Maximum Number of Repeat Copy Jobs Retained	70
Program (Copying and Sending)	71
Registering Programs	71
Recalling Programs	71
Editing and Deleting Programs	72
Registering Shortcuts (Copying and Sending)	73
Adding Shortcuts	73
Editing and Deleting Shortcuts	74
2 Sending Functions	75
Original Size Selection	76
Sending Size Selection	78
Zoom	80
Centering	81
Mixed Sized Originals	82
1-sided/2-sided Selection	85
Original Orientation	86
File Format	88
PDF Encryption Functions	90
File Separation	93
Image Quality	94
Scan Density	95
Scan Resolution	96
Sharpness	97
Background Density Adjustment	98
Color / Grayscale / Monochrome Selection	99
Continuous Scan	100
Border Erase	101
Enter Document Name/File Name	104
Enter E-mail Subject and Body	105
Finish Notice	106
Send and Print	108
Send and Store	109
3 Printer	111
Emulation	112
Setting of Other Printers	117
4 Using Document Box	119
What is Document Box?	120
Different Types of Document Box Components	120
Basic Operation for Document Box	123
Using Custom Box	123
Overlaying Images from Document Boxes	128
Custom Box List	130
Document List	131
Deleting a Custom Box	131
Viewing/Editing Box Details	132
Storing Documents	133
Previewing Document Boxes	133
Moving/Joining/Deleting Documents	135
Printing a Document	136
Sending a Document	136
User Privileges	136
Using a Job Box	140
Private Print/Stored Job Box	140
Quick Copy/Proof and Hold Print Box	142
Repeat Copy Box	146
Image Overlay Form (Copy) Box	147
5 Status / Job Cancel	151
Checking Job Status	152
Available Status Screens	152
Displaying Status Screens	152
Checking the Detailed Information of Jobs	157
Checking Job History	160
Available Job History Screens	160
Displaying Job History Screen	160
Checking the Detailed Information of Histories	161
Pause and Resumption of Jobs	163
Canceling of Jobs	164
Priority Override for Waiting Jobs	164
Reordering Print Jobs	165
Checking the Remaining Amount of Toner and Paper	166
Device/Communication	167
Displaying Device/Communication Screen	167
Check of Device Status	167
Configuring the Devices	168
Removing the USB Memory	168
Canceling FAX Communication	169
Printing Partition List	169
6 System Menu	171
Return to Top on the System Menu	172
Common Settings	172
Switching the Language for Display [Language]	172
Default Screen	173
Sound	175
Original/Paper Setup	176
Switching Unit of Measurement	187
Error Handling	187
Output Tray	190
Function Defaults	191
Orientation Confirmation	206
Copy Settings	208
Border Erase for Back Page	208
Paper Selection	209
Auto Paper Selection	210
Auto % Priority	210
Preset Limit	211
Quick Setup Registration	211
Reserve Next Priority	213
Sending Settings	214
Quick Setup Registration	214
High-compression PDF Auto Color	215
Document Box/Removable Memory Settings	216
Registering / Editing Box	216
Job Box	216
Quick Setup Registration	216
Printer Settings	218
Emulation	218
Resolution	218
EcoPrint	219
KIR	219
Override A4/Letter	220
Duplex	221
Copies	221
Orientation	222
Wide A4	223
Form Feed Timeout	223
LF Action	224
CR Action	224
Network Setup	226
TCP/IP Setup (by Entering IP Addresses)	226
TCP/IP Setup (Equipped with DHCP Server)	227
NetWare Setup	227
AppleTalk Setup	228
Printing Reports/Sending Notice	229
Printing Reports	229
Send Result Report	231
Adjustment/Maintenance	233
Copy Density Adjustment	233
Print Density	234
Send/Box Density Adjust	234
Auto Drum Refresh	235
Drum Refresh	236
Correcting Fine Black Lines	237
Display Brightness	238
Silent Mode	238
Auto Color Correction	239
System Initialization	240
Clean the Main Charger	240
Date/Timer	241
Date/Time	241
Time Zone	242
Date Format	242
Auto Panel Reset	243
Low Power Timer	244
Auto Sleep	244
Auto Error Clear	246
Editing Destination (Address Book/Adding One-Touch Keys)	248
Adding a Destination	248
Editing a Destination	253
Adding a Destination on One-touch Key	254
System Initialization	257
Restarting the System	258
SSL Network Security	259
Accessibility (Enlarged Touch Panel Display)	260
7 Management	261
User Login Administration	262
First User Login Administration	262
Enabling/Disabling User Login Administration	262
Login/Logout	263
Changing User Properties	267
Unknown login user name Job	269
Job Accounting	271
First Job Accounting Setup	271
Enabling/Disabling Job Accounting	271
Login/Logout	272
Adding an Account	273
Managing Accounts	274
Managing the Copy/Print Counts	275
Restricting the Use of the Machine	276
Counting the Number of Pages Printed	278
Printing an Accounting Report	282
Unknown Account ID Jobs	283
Checking and Printing Counter	283
Security Kit Operations	284
8 Security	285
Security Kit Functions	286
Overwriting	286
Encryption	287
Functions of Security Kit	287
Touch Panel Display after the Security Kit is Installed	288
Hard Disk Icon Display	288
Installing the Security Kit	289
The Security Kit Contents	289
Before Installation	289
Installation	289
After Installation	289
Changing Security Functions	290
Changing Security Password	290
Changing the Method for Erasing the Entire Hard Disk	290
System Initialization	292
Warning Message	293
Paper	296
Basic Paper Specifications	296
Choosing the Appropriate Paper	297
Special Paper	300
Glossary	304

Match case Limit results 1 per page

Using Document Box

4-2

ADVANCED OPERATION GUIDE

What is Document Box?

Document Box is an area in the hard disk in which you can save

documents for later retrieval or sharing among multiple users.

Different Types of Document Box Components

Document Box contains four types of component boxes which provide the

following functions.

Custom Box

Custom Box is a component box which you can create within the

Document Box and store data for later retrieval. You can create or delete

a Custom Box, and manipulate data in various ways as described below:

•

Creating/Deleting a Custom Box...

page 4-5

•

Viewing/Editing a Document in a Custom Box...

page 4-14

•

Storing Documents in a Custom Box...

page 4-15

•

Moving/Joining/Deleting Documents in a Custom Box...

page 4-17

•

Printing a Document in a Custom Box...

page 4-18

•

Sending a Document from a Custom Box...

page 4-18

Job Box

Job Box holds temporary or permanent print data for use with job options

including Private Print, Stored Job, Quick Copy, Proof and Hold, Repeat

copy and Image Overlay Form which will be discussed later.

Four individual Job Boxes corresponding to these job options are already

provided in the Document Box.

These Job Boxes cannot be created or deleted by a user.

Private Print/Stored

Job Box...

page 4-22

In Private Printing, you can specify that a job is not printed until you release

the job at the operation panel. When sending the job from the application

software, specify a 4-digit access code in the printer driver.

The job is released for printing by entering the access code on the

operation panel, ensuring confidentiality of the print job.

The data will be erased upon completion of print job or after the main power

switch is turned off.

In Hold Job, access codes are not mandatory, but can be set on the printer

driver if printing with PIN security is required. In this event, you need to

enter the access code to print the stored jobs. Print data will be stored in

the hard disk after printing. This will allow printing of the same print data

repeatedly.