HP Officejet Pro 3620 User Guide - Page 44

Chapter 5 Poll to receive a fax Polling allows the printer to ask another fax machine to send a fax that it has in its queue. When you use the Poll to Receive feature, the printer calls the designated fax machine and requests the fax from it. The designated fax machine must be set for polling and have a fax ready to send. NOTE: The printer does not support polling pass codes. Make sure the printer you are polling does not have a pass code set up (or has not changed the default pass code) or the printer cannot receive the fax. To set up poll to receive a fax from the printer control panel 1. From the Home screen, press the button next to Fax. 2. Press the (Setup) button, and then, using the buttons to the right, scroll to and select Poll to Receive. 3. Enter the fax number of the other fax machine. - Or Press the button next to Quick Contacts to select a number from the Phone Book or Call History. 4. Press the button next to Start Fax . Forward faxes to another number You can set up the printer to forward your faxes to another fax number. A received fax is forwarded in black and white. Send a test fax to make sure the fax machine is able to receive your forwarded faxes. To forward faxes from the printer control panel 1. From the Home screen, press the (Setup) button. 2. Using the buttons to the right, scroll to and select Fax Setup, select Advanced Setup, and then select Fax Forwarding. 3. Scroll to and select On (Print and Forward) to print and forward the fax, or select On (Forward) to forward the fax. NOTE: If the printer is not able to forward the fax to the designated fax machine (for example, if it is not turned on), the printer prints the fax. If you set up the printer to print error reports for received faxes, it also prints an error report. 4. At the prompt, enter the number of the fax machine intended to receive the forwarded faxes, and then press the button next to Done. Enter the required information for each of the following prompts: start date, start time, end date, and end time. 5. Fax forwarding is activated. Press the button next to OK to confirm. If the printer loses power when fax forwarding is set up, it saves the fax forwarding setting and phone number. When the power is restored to the printer, the fax forwarding setting is still On. NOTE: You can cancel fax forwarding by selecting Off from the Fax Forwarding menu. Set the paper size for received faxes You can select the paper size for received faxes. The paper size you select should match what is loaded in your main tray. Faxes can be printed on Letter, A4, or Legal paper only. NOTE: If an incorrect paper size is loaded in the main tray when you receive a fax, the fax does not print and an error message appears on the display. Load Letter, A4, or Legal paper, and then press the button next to OK to print the fax. To set the paper size for received faxes from the printer control panel 1. From the Home screen, press the (Setup) button. 2. Using the buttons to the right, scroll to and select Fax Setup, select Basic Setup, and then select Fax Paper Size. 3. Scroll to and select the desired option, and then press the button next to OK. 40 Fax (HP Officejet Pro 3620 only)