Kyocera TASKalfa 5002i Fax System 12 Operation Guide R4 2016.08
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- Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 1
FAX System 12 OPERATION GUIDE - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 2
Guide 1-2 About this Operation Guide 1-3 Legal Notice ...1-3 FCC PART 68 REQUIREMENTS 1-3 IMPORTANT SAFETY INSTRUCTIONS Setup Wizard ...2-11 Fax setup items ...2-11 Power Off setup items 2-12 Fax and Power Off Setup Screen 2-27 Changing Registration 2-28 Registering Shortcuts being scanned - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 3
3-11 Checking and Editing Destinations 3-12 Broadcast Transmission 3-13 Login/Logout ...3-16 Logging in when User Login Administration has been Enabled 3-16 Logging in when Job Accounting has been Enabled 3-17 Fax transmission functions 3-18 Original Size ...3-20 Mixed Size Originals ...3-20 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 4
for Forwarding from Command Center RX (Forward Settings 5-16 FAX Box Function ...5-17 FAX Box ...5-17 Sub Address Communication 5-17 Registering a FAX Box 5-18 Changing FAX Box 5-19 Deleting FAX Box ...5-19 Printing Originals from a FAX Box 5-21 Checking Details ...5-22 Previewing Images 5-22 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 5
Installing the FAX Driver 6-4 Uninstalling the FAX Driver 6-6 Basic Transmission ...6-7 Configuring the Driver Default Settings 6-10 Default Settings Dialog Box 6-11 Changing Transmit Settings 6-15 Using Cover Pages 6-20 Cover Page Registration (Default Settings 6-26 Transmission Control 6- - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 6
Restrictions 9-4 10 Internet Faxing (i-FAX 10-1 What is i-FAX? ...10-2 i-FAX Settings ...10-5 Accessing Command Center RX 10-5 i-FAX Default Settings 10-6 i-FAX transmission procedure 10-10 Checking the Send Status 10-12 i-FAX Reception ...10-13 11 Troubleshooting 11-1 Indicators During - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 7
features are installed. 10 Internet Faxing (i-FAX) Explains how to use the i-FAX function and the settings required for Internet faxing. * Please substitute Internet Faxing for i-FAX. 11 Troubleshooting Explains what to do when errors are displayed or other problems occur. 12 Appendix Explains - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 8
Conventions Used in This Guide Adobe Reader XI is used as an example in the explanations tools do not appear, refer to Adobe Reader Help. Certain items are indicated in this guide by the conventions described below. Convention [Bold] "Regular" Indicates keys and buttons. Indicates a message - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 9
" [Change] Unknown User Settings: Next Status Select [Change] of "Job Accounting ". User Login/Job Accounting - Job Accounting Setting Job Accounting: Change Job Accounting Access: Job Accounting (Local): Next Apply Limit: Copy/Printer Count: Change Close m020168 Change Change Status - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 10
touch panel. Orientation Vertical orientation Original Setting Position (X=Length, Y=Width) Icons on the touch Indicated size in this panel Guide*1 A4, B5, Letter .etc Paper Original Original Horizontal orientation (-R) Original Paper Paper Original Paper A4-R, B5-R, Letter-R .etc - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 11
information on the following topics. Notice ...1-2 Safety Conventions in This Guide ...1-2 About this Operation Guide ...1-3 Legal Notice ...1-3 FCC PART 68 REQUIREMENTS ...1-3 IMPORTANT SAFETY INSTRUCTIONS 1-4 IMPORTANTES MESURES DE SECURITE 1-4 CANADIAN IC REQUIREMENTS ...1-5 CONDITIONS DE L'IC - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 12
This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 13
Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper Toner Container Replacement Replace the Waste Toner Box compliant. See installation instructions for details. 4 temporary discontinuance of service may be may make changes in its - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 14
Safety Information > Notice 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA Document Solutions America, Inc. 225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444 Fax: +1-973-882-6000 If the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 15
glements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 16
of Adobe Systems Incorporated. • IBM and IBM PC/AT are trademarks of International Business Machines Corporation. All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 17
Search Key ...2-10 Quick Setup Wizard ...2-11 Fax setup items ...2-11 Power Off setup items ...2-12 Fax and Power Off setup procedure ...2-12 Setting Date Available for Registration in the Quick Setup Screen 2-27 Changing Registration ...2-28 Registering Shortcuts ...2-29 Adding Shortcuts ...2-29 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 18
chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the following: Machine's Operation Guide 1 2 3 2552ci/3252ci/3552ci/4002i/4052ci/ 5002i/5052ci/6002i/6052ci 44 55 66 3011i/3511i 4 1 2 5 7002i - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 19
Processor 11 11 7 7 10 10 9 9 8 8 2552ci/3252ci/3552ci/4002i/4052ci/ 5002i/5052ci/6002i/6052ci 3011i/3511i 11 7 10 9 8 7002i/7052ci/ 8002i/8052ci 7 Top cover 8 Opening handle 9 Original eject table 10 Original table 11 Original width guides Open this cover when the original jammed in - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 20
/Counter] key: Displays the System Menu screen. 8 [Reset] key: Returns settings to their default states. 9 [Stop] key: Cancels or pauses the job in progress. 10 [Start] key: Starts copying and scanning operations and processing for setting operations. 11 [Interrupt] key: Displays the Interrupt Copy - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 21
the corresponding screen. You can change the icons to display on the Home screen as well as its background. Machine's Operation Guide 6 1 Select the function. Admin Logout 5 2 3 Copy Send FAX Custom Box 3 Job Box Removable Memory FAX Box Internet Browser 4 Status/ Job Cancel - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 22
Displays the Quick Setup screen. 5 Set the fax functions. 6 Remaining amount of toner. 7 Displays the time. 8 Displays registered shortcuts . 9 Displays the destinations. Previewing Images You can display a preview image of a scanned - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 23
Scan Resolution • Scan Density • Original Orientation • Selection of Image Quality • Original Size Selection • Border Erase • Sending Size Selection • Zoom Fax the order they were scanned. You cannot change the transmission functions while the preview image is displayed. To change any of the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 24
and Functions 3 Press the [Start] key to send the fax. Transmission begins. NOTE When [On] is selected in [Destination Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Machine's Operation Guide To see a preview image when you are using the document - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 25
numbers. 3 Quick No. Search key. Using the Quick No. Search Key (page 2-10) 4 Entry by numeric keys is confirmed. Using the Enter Key (page 2-10) When Numeric Keys are not Provided on the FAX Base Screen When entering numbers, numeric keys appear on the touch panel if you select the [Numeric Keypad - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 26
0005 TUVW Group1 Group2 Group3 Enter four digits of address number using # keys. (0001 - 2500) 1234 ABC DEF GHI JKL E-mail Folder Cancel FAX OK i-FAX Search(Name) Search(No.) 1/2 Add/Edit Address Book Detail Group Status Cancel OK s02010101_02 Using the Enter Key The Enter key has the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 27
built-in speaker when the line is connected by selecting [On Hook]. FAX Monitor Volume Set the monitor volume. 8-6 Monitor Volume: Volume of the answering machine. Set number of times to let phone ring before switching the FAX and the phone. 8-6 8-12 8-12 8-13 Media Type Paper Output (Port - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 28
The settings can be changed in the system menu. Show Power Off Message (page 8-8) Fax and Power Off setup procedure NOTE If the user authentication screen appears, enter your login user name and login password and select [Login]. The factory default login user name and login password are set as - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 29
Machine > Quick Setup Wizard 1 Display the screen. [System Menu/Counter] key > [Quick Setup Wizard] > "FAX Setup" [Next] 2 Configure the function. Start the wizard. Follow the instructions on the screen to configure settings. Control Description End Exits the wizard. Previous Returns to the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 30
machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Model Name 2552ci 3011i 3252ci 3511i/3552ci 4002i/4052ci 5002i/5052ci 6002i/6052ci 7002i/7052ci 8002i/8052ci Login User Name Login Password 2500 2500 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 31
Format Description Set the date and time for the location where you use the machine. When the machine sends a fax, the date and time set in the machine are recorded in the fax header. Value: Year (2000 to 2037), Month (1 to 12), Day (1 to 31), Hour (00 to 23), Minute (00 to - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 32
. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing Guide Command Center RX User Guide Registering a contact address A maximum of 2,000 contact addresses can be registered. Destination name, fax - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 33
the digits one by one before reentering the fax number. To delete the number entirely, select the [Clear] key on the numeric keys. 4 Set a sub address. To use sub address communication, a sub address and password must be registered. 1 Select "Sub Address" [Change]. 2 Enter the sub address and - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 34
change the transmission start speed. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps. NOTE Normally the default setting should be used. ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 35
. NOTE Up to 32 characters can be entered. Refer to the following for details on entering characters. Character Entry Method (page 12-2) 3 Enter the destination i-FAX address (Email address). 1 Select [i-FAX]. 2 Select "i-FAX Address" [Change]. 2-19 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 36
mode Description Simple mode Transmission confirmation is not sent to the destination machine. Full mode Transmission confirmation is sent to the destination by the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 37
FAX, and a total of 10 destinations for the FTP and SMB can be registered per group. 1 Display the screen. [System Menu/Counter] key> [Edit Destination] > "Address Book" [Add/Edit] > [Add] > [Group] > [Next] 2 Add the name. 1 Select "Address Number" [Change 4 Select "Name" [Change]. 5 Enter the group - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 38
Before Using the Fax Machine > Registering Destinations in the Address Book 3 Select the members (destinations). 1 [Member] > [Add] 2 Select destinations (contacts) to add to the group > [OK] NOTE Destinations can - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 39
Before Using the Fax Machine > Registering Destinations in the Address Book Editing Address Book number. Choosing from the Address Book (page 3-9) 2 Edit the destination. Editing a Contact 1 Change "Name", "Address Number" and destination type and address. Adding a Destination (Address Book) (page - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 40
Before Using the Fax Machine > Registering Destinations in the Address Book Deleting Address Book Entries [System Menu/Counter] key > [Edit Destination] > [Print List] 2 Print. [FAX List (Index)] or [FAX List (No.)] > [Yes] The list is printed. FAX Address List (Index) FAX Address List (No.) 2-24 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 41
Fax Machine You can add One Touch keys and change their settings on Command Center RX. Machine's Operation Guide • If registering and editing of the by logging in with administrator privileges. Machine's Operation Guide Command Center RX User Guide 1 Display the screen. [System Menu/Counter] key - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 42
Before Using the Fax Machine > Registering Destinations in the Address Book 5 Select a destination (contact No. Search key on the numeric keypad enables direct entry of a One Touch Key number. 2 Changing the Registered Information. 1 Select [Add/Edit]. 2 Select a new destination (contact or group). - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 43
registrations and the functions available for registration are as follows. Default Registration 1: Original Size 2: FAX TX Resolution 3: Density 4: 2-sided/Book Original*1 5: Continuous Scan 6: Original Image Functions Available for Registration Original Size 2-sided/Book Original*1 Sending - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 44
6KRUWFXW 6KRUWFXW 3URJUDP I 1 Display the screen. [System Menu/Counter] key > [FAX] > "Quick Setup Registration" [Next] > "Zoom" [Change] 2 Changing Registration. 1 Select [Key 3] here as the key to set replacement location. )$; =RRP $GG=RRPWRWKH4XLFN6HWXSVFUHHQ 2II - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 45
Fax Machine > Registering Shortcuts Registering Shortcuts You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The settings for the selected function can also be registered. A function name linked to a registered shortcut can be changed replaced with - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 46
the Fax Machine > Registering Shortcuts Editing Shortcuts 1 In the setup screen of each function, select [Add Shortcut] in the bottom of the screen. 2 Edit the shortcut 1 Select [Edit]. 2 Select the shortcut key you want to edit. 3 Select "Shortcut No" [Change] or "Shortcut Name" [Change] > Change - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 47
3-11 Checking and Editing Destinations ... 3-12 Broadcast Transmission 3-13 Login/Logout 3-16 Logging in when User Login Administration has been Enabled ..... 3-16 Logging in when Job Accounting has been Enabled 3-17 Fax transmission functions 3-18 Original Size 3-20 Mixed Size Originals 3-20 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 48
into memory before communication starts. Memory transmission is selected by default. Direct transmission: The destination is dialed and communication starts before the original is scanned. Select [Direct] to change the transmission method to direct transmission. The key will be highlighted on - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 49
Scan (page 3-27) If there is no response from the other machine when you attempt to send, the machine will automatically redial (auto redial). You can change system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, select [Recall], and you - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 50
the send job status screen. Select [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. Priority Override Send A fax job waiting to be sent can be sent by priority override. 1 Select the [Status/Job Cancel] key. 2 Select the job to be sent by priority - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 51
Sending Faxes > Basic transmission procedure Cancelling Memory Transmission (while originals are being scanned) 1 Select the [Stop] key. During memory transmission, to cancel scanning while originals are being scanned, select the [Stop] key on the operation panel, or select [Cancel] on the touch - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 52
if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally sent. When 2 optional FAX Kits (Dual FAX option) are installed, disconnect the line currently being used for - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 53
Destination Entry(FAX) (page 8-14) 1 Select [FAX] on the Home screen. 2 Enter the fax number of fax number, select [Backspace] on the touch panel, and delete the digits one by one before reentering the fax connect to the telephone line. When the FAX number has been entered, the machine starts - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 54
. Sub Address Transmission (page 5-25) This is set to change the transmission start speed. Select the speed from 33,600 bps confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and select [OK]. Machine's Operation Guide Select [FAX Entry] to enter the next fax - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 55
Sending Faxes > External Address Book, refer to the following: Command Center RX User Guide 2 Select the destinations. Select the checkbox to select the checkmark in the check box. To use an address book on the LDAP server, select "Addr Book" [Ext Address Book]. You can change the order in which the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 56
0-9 4 E-mail Folder FAX i-FAX Search(Name) Search(No Guide 3 Accept the destination > [OK] Destinations can be changed later. Confirmation Screen of Destinations (page 7-13) . NOTE To delete the destination, select the destination you want to delete and select [Delete]. You can set the default - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 57
Sending Faxes > Methods For Entering the Destination Choosing from the One Touch Key Select the destination using the One Touch Keys. In the basic screen for sending, - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 58
Sending Faxes > Methods For Entering the Destination Checking and Editing Destinations Check and the confirmation screen appears. Enter the same FAX No. and sub address again, and select [OK]. Machine's Operation Guide • When selecting [On] for Destination Check before Send, the confirmation screen - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 59
NOTE When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and select [OK]. Machine's Operation Guide 3 Select [FAX Entry]. Another fax number can be entered. 4 When all destinations have been entered, select - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 60
(page 3-11) 3 After selecting all the destinations, press the [Start] key. Sending using I-FAX Address NOTE For more information on sending an Internet FAX (i-FAX), refer to the following: Internet Faxing (i-FAX) (page 10-1) 1 Select [Send] on the Home screen. 2 Specify the destination. Enter the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 61
Sending Faxes > Methods For Entering the Destination Select the destination from the One Touch Key 1 Select [One Touch Key]. 2 Select all destinations and select [OK]. NOTE For - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 62
Sending Faxes > Login/Logout Login/Logout Logging in when User Login Administration has been Enabled When user login administration has been enabled, you need to enter a User ID and Password to use the machine. Normal login 1 Enter the login user name and login password to login. 1 If this screen is - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 63
and the number of pages scanned. When the screen to enter the login user name and password appears If user login administration is enabled, the screen to enter the login user name and password appears. Enter a login user name and password to login. If the user has already registered the account - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 64
Original Orientation Sending Size Long Original Description Specify the original size to be scanned. Scan the documents of different sizes that are set in the document processor all Image Select original image type for best results. FAX TX Resolution Select fineness of images when sending - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 65
and polling reception. Function key Zoom Centering Border Erase FAX Delayed Transmission Continuous Scan Job Finish Notice File Name Entry FAX Direct Transmission FAX Polling RX Send and Print Send and Store FAX TX Report Description Scan originals by automatically zooming them according to the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 66
Sending Faxes > Original Size Original Size Specify the original size to be scanned. Select [Standard Sizes 1], [Standard Sizes 2], . *1 For instructions on how to specify the custom original size, refer to the following: Machine's Operation Guide *2 The input units can be changed in System Menu - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 67
Sending Faxes > 2-sided/Book Original NOTE If the document processor is option, Top Top Edge on Top, Top Edge on Left Select the orientation of the original document top edge to scan correct direction. Select [Original Orientation] to choose orientation of the originals, either [Top Edge on Top] - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 68
Sending Faxes > Sending Size Sending Size Select size of image to be sent. Item Value Off] / [On]) NOTE Only a single side of a long original can be scanned. Originals of up to 1,600 mm/63" long can be scanned. If the document processor is option, it is required to install the document processor - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 69
character size: 10.5 point characters (example: Resolution Resolution) NOTE The default setting is [200 × 100 dpi Normal]. The higher the resolution, the clearer the image, but the fax transmission time is longer. Zoom Scan originals by automatically zooming them according to the sending size - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 70
Sending Faxes > Border Erase Border Erase Erases the black border that forms [Same as Front Page] or [Do Not Erase]. Select the orientation of the original document top edge to scan correct direction. Select [Original Orientation] to choose orientation of the originals, either [Top Edge on Top] or - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 71
specified transmission time. Changing/Deleting Delayed Transmission (page 3-26) If you use delayed transmission when sending documents stored in the Custom Box by fax, you cannot move documents until sending is finished. Machine's Operation Guide Batch Transmission Function When fax originals to be - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 72
a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and select [OK]. Machine's Operation Guide When [New Destination Entry(FAX)] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. New Destination Entry(FAX) (page 8-14) When changing - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 73
]. You can set the functions that appear on the screen during scanning. (Value: [Off] / [On]) Job Finish Notice Sends E-mail notice when a job is complete. It is also available that send a notice when a job is interrupted. Users can be notified of the completion of a job while working at a remote - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 74
starts before the original is scanned, allowing you to verify that each page of the fax has been properly sent. Setting on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 75
in which the copy is to be stored. If a password entry screen for the Custom Box appears, enter the password. You can view information on the selected Custom Box by selecting [Detail]. FAX TX Report You can check whether FAX was transmitted properly by printing the report after transmission. Off - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 76
Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 77
be scheduled. You can use the broadcast transmission function. 1 Select [FAX] on the Home screen. 2 Place the originals. 3 Select the Scanning of the originals starts, and the next transmission is scheduled. NOTE When [On] is selected in [Dest. Check before Send], a destination confirmation screen - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 78
Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you in [Dest. Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-13) To cancel - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 79
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination. NOTE It is convenient to register chain numbers that are used frequently to the Address Book or One Touch - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 80
a fax number 1 Enter the fax number. 2 Select [OK]. When [OK] is selected, "212" is automatically added. NOTE When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and select [OK]. Machine's Operation Guide - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 81
Sending Faxes > for registering a program, refer to the following: Machine's Operation Guide 1 Recall the program. 1 Select [Program] in the Home screen be recalled, the Document Box or the form overlay specified in the program might have been deleted. Check the Document Box. 2 Execute the program. - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 82
Method ...4-2 Automatic Reception ...4-3 Flow of automatic reception ...4-3 Canceling reception (Disconnection of communication 4-3 Manual Reception ...4-4 Flow of manual reception ...4-4 Fax reception functions ...4-5 Media Type for Print Output ...4-6 Multipurpose Tray ...4-7 Reduced RX Size - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 83
machine) (Refer to 5-41.) • Manual (Refer to 4-4.) • Auto (DRD) (Available for some countries.) (Refer to 5-43.) Set the Reception Method 1 Display the screen. [System Menu/Counter] key > [FAX] > "Reception" [Next] > "FAX" [Next] > "RX Setting" [Change] 2 Select the reception method. Select - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 84
rings. You can change the number of times the ringing tone rings. FAX (page 8-9) Memory Reception When the machine cannot print a fax due to paper Status screen, refer to the following: Machine's Operation Guide 2 Reception Print Received faxes are output to the inner tray with the printed side - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 85
Faxes > Manual Reception Manual Reception This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 86
. Duplex Printing page 4-7 Receive a two-page fax on one page. 2 in 1 Print page 4-8 Forward received faxes to another fax machine or a computer. Memory Forwarding page 5-2 Store received faxes in the machine without printing them. FAX Box Function page 5-17 Initiate reception of - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 87
Type for Print Output Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8 For more information - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 88
whether to use the MP tray paper when printing out the received fax. On Use the MP tray paper. Off Do not use the MP when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time zone. NOTE When the received fax data is forwarded - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 89
Receiving Faxes > 2 in 1 Print 2 in 1 Print When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 90
for Forwarding from Command Center RX (Forward Settings 5-16 FAX Box Function 5-17 FAX Box 5-17 Sub Address Communication 5-17 Registering a FAX Box 5-18 Changing FAX Box 5-19 Deleting FAX Box 5-19 Printing Originals from a FAX Box 5-21 Checking Details 5-22 Previewing Images 5-22 Deleting - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 91
can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or FTP). External FAX Telephone line External FAX Telephone line Network External i-FAX Network External i-FAX FAX Box E-mail transmission Folder (SMB - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 92
confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals Sub address relay broadcast communication Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 93
the conditions (Use Rule for Specific RX) (page 5-5) To change the entry contents, follow the same operation. When using requirements for all receptions, received documents can not be stored in the FAX Box. 1 Display the screen. [System Menu/Counter] key > [FAX] > "RX/Forward Rules" [Next] > [Use - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 94
Login User Name, and Login Password of the other party to which you will forward the received originals. Forward originals to another fax. Enter the recipient's fax [Delete]. 3 Configure the Forwarding Detail Settings. 1 You can change the following settings as necessary, and then select [OK]. • - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 95
entry, refer to the following: Character Entry Method (page 12-2) 5 Select "Rule" [Change]. 6 To forward fax reception, select [FAX] or [i-FAX] > [Next]. 7 Register the requirements > [OK] When FAX was selected in step 6. Requirements Registration method Sub Address Select [Sub Address] and - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 96
) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals. Forward originals to another fax. Enter the recipient's fax number using the numeric keys and set the transmission details - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 97
NOTE To set the FAX Box as the Forward Destination, register the FAX Box in advance. FAX Box Function (page 5-17) 4 Select the FAX Box to be used to store the originals and select [OK]. If you set the password to FAX Box, enter the password and select [OK]. 5 You can change the following settings - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 98
Using Convenient Fax Functions > Forward Settings NOTE To disable the setting, select the checkbox to delete the checkmark. 2 Select [OK]. Cancelling Memory Forwarding To cancel memory forwarding, break - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 99
to be deleted or changed. To delete the requirement name, go to the next step. To change the requirement name, go to step 3. 2 Select [Delete]. When the confirmation screen is displayed, the screen. [System Menu/Counter] key > [FAX] > "RX/Forward Rules" [Next] 2 Configure the function. [Off] > [OK] 5- - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 100
Using Convenient Fax Functions > Forwarding Detail Settings Forwarding Detail Settings received documents that match the conditions (Use Rule for Specific RX) (page 5-5) 2 Select "Schedule" [Change]. 2 Configure the function. 1 Select [All Day] or [Preset Time]. If Preset Time is selected, - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 101
Using Convenient Fax Functions > Forwarding Detail Settings 2 "Forward Setting" [Next] > "File Format" [Change] 2 Configure the function. [PDF], [TIFF], [XPS] or [OpenXPS] > [OK] NOTE If you have selected [PDF] for file format, PDF Encryption functions are available. Machine's Operation Guide File - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 102
Info" [Change] 2 Configure the function. [Sender Name], [Sender FAX No./Address ], or [Off] > [OK] FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data. NOTE To use FTP encryption, set "SSL" to [On] in the Secure Protocol settings. Machine's Operation Guide - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 103
Using Convenient Fax Functions > Forwarding Detail Settings Print Setting You can set Forward only received documents that match the conditions (Use Rule for Specific RX) (page 5-5) 2 Select "Print" [Change]. 2 Configure the function. [On] or [Off] > [OK] If you selected [On], select [+]/[-] or - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 104
FAX). 1 Display the screen. Use Rule for All Receptions 1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions). Forward all received documents (Use Rule for All Receptions) (page 5-4) 2 Select "File Name" [Change hour/minute/second +file format (default setting is .pdf) 5-15 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 105
Using Convenient Fax Functions > Forwarding For information on the network settings, refer to the followings: Machine's Operation Guide Accessing Command Center RX 1 Display Command Center RX. 1 Open the web correct user name and password when trying to access the relevant screens. Command Center RX - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 106
FAX Box. For the method for using a FAX Box, see the next section. • Registering a FAX Box page 5-18 • Changing FAX Box page 5-19 • Deleting FAX Box page 5-19 For the method for manipulating a received fax stored in a FAX Box a sub address and sub address password in the Address Book and One - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 107
to 16 characters in both [Password] and [Confirm Password]. Select whether to share the box. Automatically delete a document from the box once printing is complete. To delete the document, select [On]. To retain the document, select [Off]. *1 Displayed when the user login administration is enabled - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 108
[Confirm Password]. Select whether to share the box. Automatically delete a document from the box once printing is complete. To delete the document, select [On]. To retain the document, select [Off]. *1 Displayed when the user login administration is enabled. Deleting FAX Box NOTE FAX Boxes can - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 109
Using Convenient Fax Functions > FAX Box Function 2 [Delete] > [Yes] The box is deleted. 5-20 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 110
[Open] NOTE When the password is set to a FAX Box, you need to enter the password in the following situations: If user login administration is disabled If user login administration is enabled but the FAX Box has been selected by another user when you login with user privileges 2 Select the document - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 111
selected document are displayed. Select "File Name" [Change] to rename the file. Character Entry Method (page 12-2) Previewing Images You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel. 1 Select [FAX Box] on the Home screen. 2 Selecting the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 112
Print]. The original is deleted after printing. Deleting Originals from a FAX Box Use the procedure below to delete an original that you have forwarded to a FAX Box. 1 Select [FAX Box] on the Home screen. 2 Deleting 1 Select the box containing the document you want to delete > [Open] 2 Select the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 113
Fax Functions > FAX Box Function Printing a FAX Box List You can print the FAX Box list in which the list of Box No.'s and Box names of the registered FAX Boxes are described. When there are originals in the FAX Boxes, the number of pages is displayed. NOTE The list can be printed when user login - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 114
Fax Functions > FAX Box Function Sub Address Transmission To specify a FAX Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password Address" [Change] > [Sub Password]. 4 Enter the sub address password a sub address password. 5 [OK] - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 115
Using Convenient Fax Functions > FAX Box Function Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission. When sub-address reception is performed, the functions below can be used. • Memory Forwarding - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 116
Using Convenient Fax Functions > FAX Box Function Sub address relay broadcast communication Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you can restrict relay broadcasting to a specific communication. NOTE When forwarding is used - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 117
Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is Display the screen. [System Menu/Counter] key > [Document Box/Removable Memory] > "Polling Box" [Change] 2 Configure the function. "Delete Transmitted File" [Change] > [On] or [Off] > [OK] Overwrite - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 118
Functions > Polling Communication Using Polling Transmission 1 [FAX Box] on the Home screen > [Polling Box] 2 Place the originals. 3 Display the screen. Select [Store File]. 4 Select the type of originals, scanning density, etc., as necessary. The table below lists the items to be set. Function - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 119
has not been installed. For each of the functions, refer to the following: Sending Faxes (page 3-1) Machine's Operation Guide 5 Start storing. Press the [Start] key. The originals are scanned and stored in the Polling box. NOTE You can see a preview of the image to be stored by selecting [Preview - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 120
machine, the sub address and sub address password.) Sub Address: 3333 External FAX IMPORTANT The recipient's machine must also be equipped with a sub address bulletin board function. Some fax machines cannot store originals and some do not support polling transmission. Check both the sending and - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 121
below. 1 Select [FAX] on the Home screen. 2 Turn on polling reception. [Advanced Setup] > [FAX Polling RX] > [ Confirmation Screen of Destinations (page 7-13) Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 122
Confirmation Screen of Destinations (page 7-13) Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 [FAX Box] on the Home screen > [Polling Box in a Polling box, refer to the following: Machine's Operation Guide 3 Print. [Print] > [Yes] Printing starts. 5-33 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 123
1 [FAX Box] on the Home screen > [Polling Box] 2 Select the original. 1 Select the document you want to check. 2 Select [Detail]. The details of the selected document are displayed. Select "File Name" [Change] to rename the file. Character Entry Method (page 12-2) Deleting Originals in a Polling Box - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 124
In order to use encryption communication, the fax of the other party needs to be an system Encrypt Decrypt Scan originals Encryption Output originals Book (or when the number is directly dialed) Receiving system encryption box number*1 Encryption Box No.*1 (A) 2 digits (D) 4 digits ― ― ― (D) - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 125
Registration Contents of Encryption Key 1 Display the screen. [System Menu/Counter] key > [FAX] > "TX/RX Common" [Next] > "Encrypt. Key Registration" [Add/Edit] 2 Changing. 1 Select the encryption key you want to change > [Add/Edit] 2 [Encryption Key] > Enter the 16-digit encryption key > [OK] > [OK - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 126
: Registering an Encryption Key (page 5-36) 2 Select [FAX] on the Home screen. 3 Place the originals. 4 Specifying destination. the destination. 5 Turn on encrypted transmission. 1 [Detail] > "Encrypted Transmission" [Change] > [On] 2 Select the encryption key number that you used to register - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 127
to the following: Registering an Encryption Key (page 5-36) 2 Display the screen. [System Menu/Counter] key > [FAX] > "Reception" [Next] 3 Turn on encrypted reception. 1 "Encrypted Reception" [Change] > [On] 2 Select the encryption key number that you used to register the encryption key that you - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 128
telephone, the machine makes a ringing tone urging the user to respond. IMPORTANT In order to use FAX/TEL Auto Switch Reception, it is necessary to of reception FAX When the other party has sent originals with automatic send FAX When the other party has sent originals with manual send Telephone - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 129
The connected telephone set makes a ringing tone. NOTE You can change the number of times the ringing tone rings. Rings(FAX/TEL) (page 8-13) 2 Answer the call. When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 130
other party has sent originals with manual send Telephone When the other party is calling from a telephone Receive fax originals from the other party automatically (FAX Automatic Reception). The answering machine plays the message informing the other party that the user is absent. The answering - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 131
set is still making the ringing tone, the machine enters a status the same as manual reception. Manual Reception (page 5-46) 2 The answering machine responds. When the call is from a telephone, but the user is absent The answering machine plays a response message, and starts recording the other - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 132
by your telephone company. Contact your telephone company for further information on the Distinctive Ring Pattern service available. Flow of reception FAX If the other party has dialed your fax number... Telephone If the other party has dialed your telephone number... Telephone company The - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 133
you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception. Manual Reception (page 5-46) 2 Answer the call. The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 134
Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax to that person. 4 [FAX] on the Home screen > [On Hook] 5 Press the [Start] key. Transmission begins. 6 Replace the handset. When sending - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 135
is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 136
. The remote switch dial is set to 55 at the factory. The remote switch dial number can be changed. Remote SW Dial (page 8-13) Using the Remote Switch Dial To start fax reception by operation from the connected telephone set, use the following operation. 1 The connected telephone set makes a ringing - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 137
: Flow of Network FAX Sending ...6-2 Flow of Network FAX Receiving ...6-2 Setup ...6-3 Installing the FAX Driver ...6-4 Uninstalling the FAX Driver ...6-6 Basic Transmission ...6-7 Configuring the Driver Default Settings 6-10 Default Settings Dialog Box ...6-11 Changing Transmit Settings ...6-15 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 138
mail reporting of the transmission result. • Sub address transmission is available. • Operation is as simple as printing. Flow of Network FAX Sending Network FAX sending is performed in the following sequence. Prepare a document using a PC networked to this machine. ▼ Forward the document data from - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 139
Connect the machine and PC to the network using a network cable. Machine's Operation Guide Machine Registration Using the memory forwarding function, select the recipient PC or file format. NOTE You can forward the received fax to the PC or forward it as an e-mail attachment. Memory Forwarding (page - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 140
for installing the FAX Driver is explained below. (The screens in Windows 8.1 are shown.) 1 Insert the Product Library disc. NOTE Installation on Windows must be done by a user logged on with administrator privileges. If the "Welcome to the Found New Hardware Wizard" dialog box displays, select - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 141
it is turned on and click (Refresh). If the Windows security window appears, click [Install this driver software anyway]. 5 Finish the installation. If a system restart message appears, restart the computer by following the screen prompts. This completes the FAX driver installation procedure. 6-5 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 142
to delete the FAX Driver from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. 1 Display the screen. Click [Search] in charms, and enter "Uninstall Kyocera Product Library" in the search box. Select [Uninstall Kyocera Product Library] in - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 143
the application that you are using will appear. 2 Select settings in the Print dialog box. 1 3 2 1 Select the product name of the machine (XXX XXX NW-FAX) to be used in the printer name list. 2 Set the print range and other settings. NOTE Make sure that the number of copies is set to 1. The - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 144
original size on the FAX Setting tab, and click [OK]. 1 2 NOTE The image of the screen varies between models. For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (page 6-10) 2 You will return to the Print dialog box for the application - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 145
optional Internet fax function, select the mode that you want to use ([FAX], [i-FAX (Via server - On)], or [i-FAX (Via server - Off)]) from "Transmission Mode", and enter the fax number or possible to enter multiple destinations. Machine's Operation Guide 7 Click [Send]. Transmission will begin. 6-9 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 146
be transmitted from the drop-down list. Available settings: 100 x 200 dpi Normal, 200 x 200 dpi Fine, 400 x 400 dpi Ultra fine, 600 x 600 dpi FAX TX Setting Click [FAX TX Setting] to change the default settings for fax transmission. The Default Settings dialog box will appear. 6-10 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 147
most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: 1 Display the screen. 1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers]. NOTE In Windows 7, click - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 148
will be carried out the following day at that time. Be sure to confirm the time setting in the fax machine itself before making this setting. Value: 00:00-23:59 Transmit registration method, refer to the following: Cover Page Registration (Default Settings) (page 6-26) (3) Authentication Tab 6-12 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 149
the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password. Transmission will be performed using the entered Login User Name and Password. Prompt for Login User Name - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 150
below to send a cover page with your faxes. Item Company Department Name Telephone Number FAX Number E-mail Address Description A maximum of 64 address makes it possible to receive the transmission results report by e-mail. The fax machine must be set to transmit e-mail. Machine's Operation - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 151
in the Address Book (page 2-16) 1 Click the [Select from Address Book] button. The Address Selection dialog box opens. 2 Select the desired Address Book. To select the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the drop-down menu. NOTE To use the Windows - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 152
of the dialog box. To select an Internet fax destination or a group of destinations, select [i-FAX (Via server - On)], [i-FAX (Via server [Prohibit], it is not possible to enter multiple destinations. Machine's Operation Guide To delete any of the destinations from the Destination List, select that - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 153
on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box. 2 Enter the sub-address and password as it is registered in the destination fax. • Maximum number of characters that can be entered: 20 characters • Characters that can be entered: 0 to 9, #, *, space - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 154
Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab. NOTE For - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 155
in "(4) Sender Information Tab" can be changed by clicking the [Sender Information] tab. . For the setting procedures, refer to the following: (4) Sender Information Tab (page 6-14) (6) Internet fax Setting For Internet fax transmission, click on the [Internet FAX] tab and enter the Subject and the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 156
from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 157
Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. 1 Open the Transmit Settings dialog box. Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box. - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 158
Cover Page] of the [Cover Page] Tab is not set, the Cover Page Confirmation screen will be displayed. To include a cover page, click on [Attach Cover Page Item FAX Number (Internet FAX Address) Company Department Recipient Description The fax number or the internet fax address cannot be changed. A - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 159
When the sender information is not set in the [Default Settings] dialog box, click on the [Sender Information] tab and set the sender information. (4) Sender Information Tab (page 6-14) . Item Company Department Name Telephone Number FAX Number E-mail Address Description A maximum of 64 characters - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 160
Faxes from PC > Basic Transmission 6 Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list. NOTE If the Cover Page is registered in the Default dialog box or click on the [] or [] button. The template display magnification can also be changed within - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 161
Sending Faxes from PC > Basic Transmission 8 Edit the Message. 1 Click on the [Edit Message] button. 2 Enter the message to be added to the Cover Page and click - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 162
Page template to be registered in the Default Settings. The registration method is as follows. 1 Open the Default Settings dialog box. Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box. Default Settings Dialog Box (page 6-11) 2 Attach a Cover Page. Click on - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 163
template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button. The template display magnification can also be changed within the range of 25 to 250% from the drop-down menu. 2 Click on the [Close] button. 5 Edit - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 164
Sending Faxes from PC > Basic Transmission Sender Information Registration Please register Cover Page template. 1 Open the Default Settings dialog box. Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box. Default Settings Dialog Box (page 6-11) 2 Edit the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 165
could be cut off. When positioning the field box, make it large enough and adjust the font point size so that the inserted information will fit in the field box. NOTE When a fax is transmitted, the information entered in the Default Settings and Destination Settings will automatically be entered in - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 166
name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name FAX Number Sender - FAX Number Sender information FAX number Telephone Number Sender - Telephone Number Sender information telephone number All Insert the five types - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 167
Sending Faxes from PC > Basic Transmission 7 The new template will be registered at the top of the list and can now be selected. 6-31 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 168
Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 169
Status 7-2 Checking FAX Job History ...7-3 Displaying FAX RX Result Reports ...7-9 Activity Report (Outgoing FAX Report and Incoming FAX Report 7-10 Printing Activity Reports ...7-10 Automatic Printout ...7-10 Status Page ...7-11 Reporting FAX Receipt Result by E-mail ...7-12 Confirmation - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 170
history check Send result report / Receipt result report Activity report Status page Reporting of FAX receipt result by Email Display Location Touch panel Report printing Report printing Report printing PC Contents to Check Timing of Check History of latest 100 send and receipt results - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 171
of the job history check, refer to the following: Machine's Operation Guide Displaying Job Log Screen 1 Display the screen. 1 Select the [ results of file storage in FAX Boxes and Polling box. Then select [Log]. 2 Check 1 Select "Job Type" [ ], and select "FAX" or "i-FAX". 6WDWXV 6WDWXV -RE7\ - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 172
[ ] Recipient (destination name, fax number or i-FAX address) User name Blank if no information is available Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Waiting: Although the received signal is not confirmed yet, a job is - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 173
indicates job type. Storing fax reception data Storing i-FAX reception data Job Name Job name User Name User name Blank if no information job. Checking Details of the Job Log (page 7-5) NOTE Jobs stored in a Polling box appear as scanner ( ) job types. Checking Details of the Job Log You can - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 174
The number of destinations is displayed. User Name Job Name Accepted Time User name Blank if no information is available scanning The Local FAX Name or Local FAX Number registered on the other party's machine (for fax reception and manual reception). i-FAX sender address (in the case of i-FAX - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 175
can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report. 1 Display the screen. [System Menu/Counter] key > [Report] > "Result Report Setting" [Next] > "Send Result Report" [Next] > "FAX" [Change] 2 Configure the function - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 176
. When the destination was directly entered, only the destination (FAX No.) is shown. 1 Display the screen. [System Menu/Counter] key > [Report] > "Result Report Setting" [Next] > "Send Result Report" [Next] > "Recipient Format" [Change] 2 Configure the function. [Name or Destination] or [Name and - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 177
Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 178
An activity report is printed out automatically after every 50 faxes sent or received. 1 Display the screen. [System Menu/Counter] key > [Report] > "Admin Report Settings" [Next] > "Outgoing FAX Report" or "Incoming FAX Report" [Change] 2 Configure the function. [Off] (not to print) or [On] (to - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 179
Managing Jobs > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Display the screen. [System Menu/Counter] key > [Report] > "Print - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 180
], E-mail notification is provided when an error occurs or a received fax is forwarded to FAX Box. 1 Display the screen. [System Menu/Counter] key > [Report] > "Result Report Setting" [Next] > "RX Result Report Type" [Change] 2 Select the destination. Select from the address book 1 [E-mail Address - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 181
Operation Guide Follow the steps below to confirm the destinations. 1 Check all destinations. Select [ ] or [ ] to confirm every the touch panel. You cannot select [Check] unless you have confirmed every destination. 2 Change a destination. Delete a destination 1 To delete the destination, select - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 182
the following topics: Default fax settings ...8-2 Operation method ...8-2 System Menu Settings ...8-4 Cassette/MP Tray Settings ...8-5 Common Settings ...8-6 FAX ...8-9 Report ...8-14 Transmission Restriction ...8-16 Registering Permit FAX No...8-17 Changing Permit FAX No...8-18 Deleting Permit - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 183
on a single screen. Send FAX Report Status Document Box/Removable Memory Printer 1/2 Close m01010101 3 Displays setting Change Change Low Power Timer: Sleep Timer: Change Change Status Date Format: Auto Panel Reset: Auto Error Clear: Panel Reset Timer: Change 3 Change Change Change - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 184
3011i 3252ci 3511i/3552ci 4002i/4052ci 5002i/5052ci 6002i/6052ci 7002i/7052ci 8002i/8052ci Login User Name Login Password 2500 2500 3000 3000 3200 3200 3500 3500 4000 4000 5000 5000 6000 6000 7000 7000 8000 8000 If function default settings have been changed, the [Reset] key can - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 185
a confirmation message in power 2-12 supply off. Select paper size and media type for Cassette 1 to 4 and 8-5 multipurpose tray. Configures overall machine operation. 8-6 Configures settings related to the FAX Box and Polling Box. - For details on FAX Box, refer to the following: FAX Box - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 186
Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 (1,500-sheet × 2) or Side Feeder (3,000-sheet × 1). (When using 2552ci/3252ci/3552ci/4002i/4052ci/5002i/5052ci/6002i/6052ci.) Cannot be set for the optional Side Feeder (3,000-sheet × 1). - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 187
Fax Settings > Default fax settings Common Settings Configures overall machine operation. Sound [System Menu /Counter] key > [Common Settings] > [Paper Output] When using 2552ci/3252ci/3552ci/4002i/4052ci/5002i/5052ci/6002i/6052ci. NOTE This function is displayed when the optional Job Separator, - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 188
Fax Settings > Default fax settings When using 3011i/3511i. Item Description FAX Port 1 FAX Port 2*1 Set the output tray for printing of receiving faxes. Value: • Inner Tray: Outputs to the Inner Tray of the machine. • Job Separator Tray: Outputs to the Job Separator. with optional 1,000-Sheet - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 189
and body automatically entered (default subject and body) when sending the scanned originals by i-FAX. Value: Subject: Up Copy, Send, FAX, Custom Box, Job Box, Removable Memory, FAX Box, Send to Me (E-mail), Send to Me from Box (E-mail), confirmation message in power supply off. Value: Off, On 8-8 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 190
Fax Settings > Default fax settings FAX Settings related to the fax function can be configured. TX/RX Common [System Menu/Counter] key > [FAX] 35) FAX Remote Diagnosis If a problem arises with this machine and you contact our service representative, this feature enables our Service Center - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 191
pages sent, name and fax number. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. as Local FAX Name Select whether or not to use account name as local FAX name. Value: Off, On Retry Times The number of retry times can be changed. This - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 192
> Default fax settings Item FAX Local FAX Number 1 Local FAX Number 2*1 Dialing Mode (Port 1) (Inch version only) Dialing Mode (Port 2)*1 (Inch version only) Local FAX ID ECM TX (Port1) ECM TX (Port2)*1 TX Start Speed (Port1) TX Start Speed (Port2)*1 Description Register the local FAX number - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 193
each page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time (page 4-8) FAX Rings(Normal) If the reception method is fax automatic reception, the number of rings until the machine answers a call can be changed as needed. - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 194
Reception, the number of rings until the machine answers a call can be changed as needed. NOTE This setting does not appear in some regions. RX Setting Select the reception mode. Value: Auto (Normal), Auto (FAX/TEL), Auto (TAD), Manual, Auto (DRD) If Auto (DRD) is selected, select the DRD Pattern - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 195
the Quick Setup screen are allocated to typical functions but can be changed as necessary. Six items in the following options are available. Value: Sending Size, Original Orientation, Density, Original Image, FAX TX Resolution, Zoom, Continuous Scan *1 Use "Book original" if the document processor - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 196
Fax Settings > Default fax settings Admin Report Settings [System Menu/Counter] key > [Report] > [Admin Report Settings] Item Description Outgoing FAX Report An activity report is printed out automatically after every 50 faxes sent. Activity Report (Outgoing FAX Report and Incoming FAX Report) - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 197
the last 4 digits of the recipient's Local FAX Number. (Excludes manual transmissions.) • Register Permitted FAX numbers or Permitted ID numbers.*2 Registering Permit FAX No. (page 8-17) • The sender's Local FAX Number matches a Permitted FAX No. registered on the machine. Registering Permit ID - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 198
. No. registered on the machine. Setting Reception Restriction (page 8-22) *1 If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local FAX Numbers (Indicates local FAX information entries, not the actual line numbers.) are not registered. Registering Permit - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 199
For the procedure for entering a number, refer to the following: Registering Permit FAX No. (page 8-17) 2 [OK] > [Yes] The registration is changed. Deleting Permit FAX No. 1 Display the screen. [System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Permit No. List" [Add/ Edit] 2 Deleting - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 200
[OK]. 3 To register another Reject FAX No., repeat Steps 2-1 to 2-3. Changing Reject FAX No. 1 Display the screen. [System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Reject No. List" [Add/ Edit] 2 Changing 1 Select [Detail] for Reject FAX No. you want to change. 2 Enter the new number - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 201
"Reject No. List" [Add/ Edit] 2 Deleting 1 Select Reject FAX No. you want to delete, and select [Delete]. 2 Select [Yes Up to 25 Permit ID numbers can be registered. 1 Display the screen. [System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Permit ID List" [Add/Edit] 2 Add a Permit ID - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 202
a number, refer to the following: Registering Permit ID No. (page 8-20) 3 [OK] > [Yes] The registration is changed. Deleting Permit ID No. 1 Display the screen. [System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Permit ID List" [Add/Edit] 2 Deleting 1 Select Permit ID No. you want - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 203
the reception restriction, follow the steps below. 1 Display the screen. [System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "RX Restriction" [Change] 2 Configure the function. To not use the reception restriction Select [Off] > [OK] To restrict the other parties from which you receive - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 204
Fax Settings > Transmission Restriction 2 Configure the function. To receive faxes from the unknown number Select [Permit] > [OK] To reject faxes from the unknown number Select [Reject] > [OK] 8-23 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 205
machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Model Name 2552ci 3011i 3252ci 3511i/3552ci 4002i/4052ci 5002i/5052ci 6002i/6052ci 7002i/7052ci 8002i/8052ci Login User Name Login Password 2500 2500 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 206
Fax Settings > Unusable Time 1 Select [Unlock code]. 2 Enter Unlock Code (0000 to 9999). 3 Select [OK]. 4 [OK] > [OK] NOTE To use the machine temporarily during unusable time, enter the Unlock Code and select [Login]. 8-25 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 207
and Password. Enable User accounting. NOTE Machine's Operation Guide Description of Job Accounting Item Description Registration of Account Register Account Name and Account ID. Up to 8 digits can be entered. Enable/Disable job accounting Enable job accounting. FAX send restriction Fax port - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 208
• Sub address transmission • Output from FAX Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception • Sending Faxes from PC (Destinations include FAX and i-FAX destinations.) • i-FAX Transmission • Transmission from the document - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 209
9 Optional Equipment This chapter introduces the optional equipment available for the FAX kit. Internet FAX Kit(A) "Internet FAX Kit" ...9-2 Dual FAX...9-3 Dual FAX Settings...9-3 Reception Port Selection ...9-3 Job Accounting Port Restrictions ...9-4 9-1 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 210
Optional Equipment > Internet FAX Kit(A) "Internet FAX Kit" Internet FAX Kit(A) "Internet FAX Kit" You can use Internet FAX on this machine. Internet Faxing (i-FAX) (page 10-1) 9-2 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 211
You can make one of the 2 phone lines a receive-only line. 1 Display the screen. [System Menu/Counter] key > [FAX] > "Reception" [Next] > "FAX" [Next] > "Reception Port" [Change] 2 Configure the settings. 1 Select a receive-only port. If you do not want to set up a receive-only port, select - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 212
, enter your login user name and login password and select [Login]. The factory default login user name and login password are set as shown below. Model Name 2552ci 3011i 3252ci 3511i/3552ci 4002i/4052ci 5002i/5052ci 6002i/6052ci 7002i/7052ci 8002i/8052ci Login User Name Login Password 2500 2500 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 213
Faxing (i-FAX) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit. What is i-FAX? ...10-2 i-FAX Settings ...10-5 Accessing Command Center RX ...10-5 i-FAX Default Settings...10-6 i-FAX transmission procedure ...10-10 Checking the Send Status ...10-12 i-FAX - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 214
that supports Internet fax and is connected via LAN. Real time transmission and reception are possible. Example of sending i-FAX E-Mail Fax E-Mail: [email protected] i-FAX Transmission Flowchart The procedure for sending an i-FAX is shown below. Scan the original on this machine. Send the fax - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 215
normally receive an E-mail error message from the server. However, in some cases problems can arise such that you do not receive the error message. For important faxes, you should contact the recipient to check whether the fax was successfully received. • Due to the low level of security in Internet - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 216
-T T.37 recommendations. If the other party's machine also supports full mode, you can use transmission confirmation when you send a fax to check that it successfully reached the recipient's machine. When this machine receives an i-FAX The machine sends reception capacity information in response to - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 217
recommended. The default Administrator password is factory-set as 'Admin'. 4 Click 'Function Settings' from the navigation bar on the left to view and set values for that particular category. 5 Click 'FAX / i-FAX'. The Transmit Settings dialog box will appear. Command Center RX User Guide 10-5 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 218
pages on the top of the received documents. Specifies whether or not to use the Duplex mode. Enables or disables 2 in1 reception. Configure settings for FAX. Command Center RX User Guide 10-6 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 219
Faxing (i-FAX) > i-FAX Settings i-FAX Settings Item TX/RX SMTP i-FAX Protocol*1, *2 SMTP Server Name*2 Description Display whether an i-FAX connection is available or not. Configure i-FAX in [i-FAX Machine's Operation Guide SMTP Port Number Set Test Tests to confirm that the settings - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 220
, 110 is used. POP3 Server Timeout Enter the timeout period in seconds. Login User Name*1 Enter the login name for the user account. You can enter up to 64 characters. Login Password*1 Enter the password for the user account. You can enter up to 64 characters. Use APOP Specify whether to - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 221
limitation for Email size is disabled. Displays the sender address used for E-mails sent from this machine. Set in [E-mail Address] in POP3 User Settings. Displays the signature to be inserted in the end of the E-mail body. Set on the [E-mail Settings] page. The default settings can be changed in - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 222
Using redial (page 3-3) NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and select [OK]. Machine's Operation Guide When [Add to Addr Book] is displayed, you can register entered contents to the Address - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 223
automatically changed to a permitted paper size and then sent. • A4/Letter: Permitted (fixed) • B4: Permitted or prohibited • A3/Ledger: Permitted or prohibited 6 Selecting the functions. Fax transmission functions (page 3-18) Grayed out items cannot be set. 7 Press the [Start] key. When scanning - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 224
Internet Faxing (i-FAX) > i-FAX transmission procedure Checking the Send Status 1 Select the [Status/Job Cancel] key. 2 Display the send job status screen. Select [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. 10-12 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 225
and prints any Internet faxes found on the server. No particular user intervention is needed when the machine receives an i-FAX. NOTE When Direct manual reception, which is an operation that queries the server. You can change the following reception settings: POP3 (page 10-8) • i-FAX address - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 226
: Indicators During Sending/Receiving Operation 11-2 Responding to an Attention Indicator Flashes 11-2 Precautions When Turning Power OFF ...11-3 Messages ...11-4 Error Code List ...11-6 Troubleshooting ...11-10 Common inquiries ...11-12 11-1 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 227
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [Processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 228
the Power switch. You cannot automatically receive a fax when the power switch is turned off. 1 Turn the power switch off. OFF OFF 2552ci/3252ci/3552ci/4002i/4052ci/ 5002i/5052ci/6002i/6052ci 3011i/3511i 7002i/7052ci/ 8002i/8052ci The confirmation message for power supply off is displayed. It - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 229
Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 230
because it is ― restricted by User Authorization or Job Accounting. Select [End]. The paper size is different. Set ― selected size paper and select [Continue]. Follow the instructions on the screen and ― delete documents from the FAX box to make room for FAX reception. To check the canceled - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 231
Troubleshooting > Error Code List Error Code List When a transmission error occurs, not sent correctly. Send again. If you still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of TX Start Speed in System Menu. Page - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 232
. Communication error occurred during high-speed transmission. Send again. If you still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of TX Start Speed in System Menu. Communication error occurred during high-speed - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 233
Troubleshooting reception to the Sub Address Box. Transmission to the Sub Address Box or sub address box on our-brand recipient FAX. Check the following on the Command Center RX. • SMTP login user name and login password • POP3 login user name and login password Failed to send i-FAX. Check the i-FAX - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 234
Troubleshooting > Error Code List Error Code 2101 2102 2103 2204 3101 3201 Possible Cause/Action Failed to send i-FAX. Check the network is not operating properly. • POP3 server name of the POP3 user • SMTP server name Failed to send i-FAX. Check the network and SMB settings. • The network cable is - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 235
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service manual of your phone set. Is the remote switching number correct? Check the registration. (Default error by changing the setting of - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 236
with the 5-2 identical to the sub address recipient. This machine does not use registered in the recipient fax a sub address password for machine? reception. Is the FAX Box specified Check the memory forwarding 5-4 correctly? setting. Is free space available in the Receive after the memory - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 237
Troubleshooting > Common inquiries Common inquiries The following are the inquiries that are frequently received after this product has been purchased. Question Answer 1 I want to add a completion stamp when sending faxes. This product does not have a function for completion stamps. 2 I want - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 238
12 Appendix This chapter explains the following topics: Character Entry Method ...12-2 Entry Screens ...12-2 Entering Characters ...12-4 Specifications ...12-5 Menu Map ...12-7 Received FAX Sizes and Paper Priority (Metric Model 12-13 Received FAX Sizes and Paper Priority (Inch Model 12-17 12-1 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 239
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Select - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 240
Appendix > Character Entry Method Upper-case Letter Entry Screen Use the keyboard to enter. Limit: 128 characters Input: 0 characters Backspace ! @ # $ % ^ & * ( ) _ + ˜ QW E R T Y U I O P { } | A S D F G H J K L : " Z X C V B N M < > ? Upper-case - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 241
Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. 1 Select [Upper-case]. 2 Select [L]. The letter "L" is shown on the display. Use the keyboard to enter. L Limit: 32 characters Input: 1 characters Backspace ! @ # $ % ^ & * ( - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 242
change without notice. FAX 600 mm Automatic Document Feed Max. 270 sheets (with document processor) Resolution Scan: 200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm) 600 × 600 dpi Print: 1200×1200 dpi (2552ci/3252ci/3552ci/4002i/4052ci/5002i/5052ci/6002i/6052ci/ 7002i/7052ci/8002i/8052ci) 600×600 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 243
(Maximum number of stations: 500, maximum of 100 stations for i-Fax) Requires the input of a Login User Name and Password in the Network FAX Driver when User Login, is turn ON in the fax machine. Requires the input of an Account ID in the Network FAX Driver when Job Accounting, is turned ON in the - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 244
Zoom (page 3-23) Centering (page 3-23) Border Erase (page 3-24) FAX Delayed Transmission (page 3-25) Continuous Scan (page 3-27) Job Finish Notice (page 3-27) File Name Entry (page 3-28) FAX Direct Transmission (page 3-28) FAX Polling RX (page 5-31) Send and Print (page 3-29) Send and - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 245
) Log (page 7-3) Device/Communicate Scanner (refer to the machine's Operation Guide) Printer (refer to the machine's Operation Guide) Line Off (page 3-6) Manual RX (page 4-4) Check New FAX (i-FAX Reception) (page 10-13)*1 Log (page 7-10) Removable Memory (refer to the machine's Operation - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 246
FAX Port 1 (page 8-6) FAX Port 2*2 (page 8-6) Orientation Confirmation (refer to the machine's Operation Guide) Color Toner Empty Action (refer to the machine's Operation Guide)*3 Function Defaults (page 8-8) FAX TX Resolution (page 8-8) i-FAX Subject/Body*4 (page 8-8) Continuous Scan (FAX - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 247
Copy (refer to the machine's Operation Guide) Send (refer to the machine's Operation Guide) Document Box/ Removable Memory Custom Box (refer to the machine's Operation Guide) FAX Box (page 5-17) Job Box (refer to the machine's Operation Guide) Polling Box (page 5-28) Quick Setup Registration - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 248
(Port 1) (page 8-13) RX Start Speed (Port 2)*2 (page 8-13) Encryption Reception (page 8-13) TX/RX Restriction (page 8-16) RX/Forward Rules (page 5-2) New Destination Entry (FAX) (page 8-14) Quick Setup Registration (page 2-27) Printer (refer to the machine's Operation Guide) 12-11 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 249
Network Status (refer to the machine's Operation Guide) Service Status (refer to the machine's Operation Guide) Admin Report Settings (page 8-15) Optional Network Status (refer to the machine's Operation Guide) Outgoing FAX Report (page 8-15) Incoming FAX Report (page 8-15) Result Report Setting - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 250
is set for Reduced RX Size, the printing paper is chosen by prioritizing the same size override. Reduced RX Size (page 4-7) A5 Priority Received FAX Size B5 A4-R A4 Folio B4 A3 A4 Long Folio B4 Long A3 Long Originals*1 OriLgoinnagls*2 Originals*3 Originals*4 1 A5 B5 A4-R A4 Folio B4 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 251
Appendix > Received FAX Sizes and Paper Priority (Metric Model) *1 A4 Long Originals: Originals output on two sheets. NOTE When a paper type is selected in [Media Type], a received fax is printed using the matching paper source. Media Type for Print Output (page 4-6) Even if [Media Type] - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 252
printing paper is chosen by prioritizing to reduce the paper size and print data on single paper. Reduced RX Size (page 4-7) A5 Priority Received FAX Size B5 A4-R A4 Folio B4 A3 A4 Long Folio B4 Long A3 Long Originals*1 OriLgoinnagls*2 Originals*3 Originals*4 1 A5 B5 A4-R A4 Folio B4 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 253
Appendix > Received FAX Sizes and Paper Priority (Metric Model) *1 A4 Long Originals: Originals longer on two sheets. NOTE When a paper type is selected in [Media Type], a received fax is printed using the matching paper source. Media Type for Print Output (page 4-6) Even if [Media Type] is - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 254
RX Size (page 4-7) Statement Priority Letter Letter Received FAX Size Legal Ledger Letter Long Originals*1 Legal Long Ledger When a paper type is selected in [Media Type], a received fax is printed using the matching paper source. Media Type for Print Output (page 4-6) Even if [Media - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 255
to reduce the paper size and print data on single paper. Reduced RX Size (page 4-7) Statement Priority Letter Letter Received FAX Size Legal Ledger Letter Long Originals*1 Legal Long Ledger Long Originals*2 Originals*3 1 Statement*4 Letter Letter Legal Ledger Ledger Legal Ledger - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 256
Registration Status 7-2 Common inquiries 11-12 Confirmation Screen of Destinations 7-13 Continuous Scan 3-27 D Date 2-14 Default Continuous Scan (FAX) 8-8 FAX TX Resolution 8-8 i-FAX Subject/Body 8-8 Default fax settings 8-2 Delayed Transmission Changing/Deleting 3-26 Immediate Transmission 3-27 - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 257
a FAX Box 5-23 Deleting Originals from a FAX Box 5-23 FAX Box List 5-24 How to Change 5-19 How to Delete 5-19 How to Register 5-18 Previews 5-22 Printing Originals from FAX Box 5-21 FAX Delayed Transmission 3-25 Immediate Transmission 3-27 FAX Direct Transmission 3-28 Cancel 3-28 FAX Driver Basic - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 258
Times 8-10 Reduced RX Size 4-7, 8-12 Reject Fax No. Change 8-19 Deletion 8-20 Registration 8-19 Remote Switch Function 5-47, 8-13 How to Register 8-13 How to Use 5-47 Report Activity Report 7-10 FAX Box List 5-24 FAX RX Result Reports 7-9 Printing a FAX Box List 5-24 Report for Job Canceled before - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 259
Reception Rejection Requirements 8-17 Reception Restriction Setting 8-22 Reject FAX No. 8-19 Send Restriction Setting 8-22 Unknown Number Reception 8-22 Troubleshooting 11-10 TX Start Speed 8-11 U Unusable Time 8-24 User Accounting 8-26 Contents 8-26 Login 3-16 Using Program 3-35 Z Zoom 3-23 Index - Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 260
- Kyocera TASKalfa 5002i | Fax System 12 Operation Guide R4 2016.08 - Page 261
Rev.4 2016.8 3RKKDEN204
FAX System 12
OPERATION GUIDE