Xerox 6400XF WorkCentre 6400 System Administrator Guide - Page 144

Maximum Usage Limits, Resetting Usage Limits, Reset to Default

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Accounting Note: If your printer is locked, you must log in as a system administrator. For details, see Initial Setup in CentreWare IS on page 17. 1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > General Accounts 2. Under General Accounts, Type an Account ID up to 12 digits, and an Account Name up to 32 characters. Note: General Account ID and General Account name must be unique. 3. Click Add Account. 4. To add a user to this account, click Manage. 5. In the Account area, make any relevant changes. 6. In the User Access area, select the user accounts to add to the General Account. 7. Click Save Changes. Maximum Usage Limits Once a user reaches the maximum usage limit set for them, they are no longer able to use that feature until you reset their limit. When they log in to the printer, they are presented with a notification message that their limit has been reached for that feature. If the user exceeds their limit while a job is in process, the printer tracks the number of impressions generated over their limit and subtracts them from the user's limit once it is reset. If the user's limit is reached before a print job is completed, an error report prints notifying the user that their limit has been reached. The job is deleted from the print queue, and any sheets remaining in the paper path will finish printing. Resetting Usage Limits Note: If your printer is locked, you must log in as a system administrator. For details, see Initial Setup in CentreWare IS on page 17. 1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Report and Reset. 2. To reset all usage data to 0, click Reset Usage Data. 3. Click OK to acknowledge the confirmation message. CAUTION: The following step will delete all the XSA accounts on the printer. 4. Click Reset to Default if you want to delete all user, group, and general accounts. 5. Click OK to acknowledge the warning message. 144 WorkCentre 6400 Multifunction Printer System Administrator Guide

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Accounting
WorkCentre 6400 Multifunction Printer
System Administrator Guide
144
Note:
If your printer is locked, you must log in as a system administrator. For details, see
Initial
Setup in CentreWare IS
on page 17.
1.
In CentreWare IS, click
Properties
>
Accounting
>
Xerox Standard Accounting
>
General
Accounts
2.
Under General Accounts, Type an
Account ID
up to 12 digits, and an
Account Name
up to 32
characters.
Note:
General Account ID and General Account name must be unique.
3.
Click
Add Account
.
4.
To add a user to this account, click
Manage
.
5.
In the
Account
area, make any relevant changes.
6.
In the
User Access
area, select the user accounts to add to the General Account.
7.
Click
Save Changes
.
Maximum Usage Limits
Once a user reaches the maximum usage limit set for them, they are no longer able to use that feature
until you reset their limit. When they log in to the printer, they are presented with a notification
message that their limit has been reached for that feature.
If the user exceeds their limit while a job is in process, the printer tracks the number of impressions
generated over their limit and subtracts them from the user’s limit once it is reset.
If the user's limit is reached before a print job is completed, an error report prints notifying the user
that their limit has been reached. The job is deleted from the print queue, and any sheets remaining in
the paper path will finish printing.
Resetting Usage Limits
Note:
If your printer is locked, you must log in as a system administrator. For details, see
Initial
Setup in CentreWare IS
on page 17.
1.
In CentreWare IS, click
Properties
>
Accounting
>
Xerox Standard Accounting
>
Report and
Reset
.
2.
To reset all usage data to 0, click
Reset Usage Data
.
3.
Click
OK
to acknowledge the confirmation message.
CAUTION:
The following step will delete all the XSA accounts on the printer.
4.
Click
Reset to Default
if you want to delete all user, group, and general accounts.
5.
Click
OK
to acknowledge the warning message.