Xerox 6400XF WorkCentre 6400 System Administrator Guide - Page 161

Address Books Administrator Tools If your network is connected to an LDAP server you can configure the printer to look up addresses from the LDAP directory. For details, see LDAP on page 37. If you do not have an LDAP server, you can use the Fax Address Book and the Public Address Book to store fax machine phone numbers and email addresses on the printer. The printer can be configured to access both an LDAP directory and a Public Address Book. If both are configured, users will be presented with the choice to use either address book. Internet Fax and Email Address Book Email addresses are stored in the Public Address book. Note: An Internet Fax Address is the email address of an internet fax machine or service. Editing the Public Address Book as a .csv File If you have many addresses to manage, you can create a list of addresses in a spreadsheet application, save it as a .csv file, and upload it to the printer. Format The address book file must be in comma separated format (.csv). The printer recognizes the second row in the .csv file as the first data entry. The first row contains headings for the data in each column. The default column heading names are: Name, Email Address, Internet Fax Address. Example: Name Jim Smith Ellen Jones Richard Allen Email Address [email protected] [email protected] [email protected] Internet Fax Address [email protected] [email protected] [email protected] Import 1. In CentreWare IS, click Properties > Services > Internet Fax (or Email) > Public Address Book. 2. If you want to import a new address book file, under Import Public Address Book, type the path to your file, or click Browse to locate your file in .csv format. 3. Click Import Now. WorkCentre 6400 Multifunction Printer 161 System Administrator Guide