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Xerox 6400XF WorkCentre 6400 System Administrator Guide - Page 35

SMTP, Configuring SMTP Server Settings, Optional Information - workcentre default login

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SMTP Network Configuration Simple Mail Transfer Protocol (SMTP) is used by the printer's email feature to deliver scanned images and Internet Fax jobs through email. After you enable SMTP, the Email button is enabled on the printer's control panel. Configuring SMTP Server Settings Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing CentreWare IS on page 17. 1. In CentreWare IS, click Properties > Connectivity > Protocols > SMTP (Email). 2. Under Required Information, select the method to use to locate an SMTP server. • To allow DNS to automatically find an SMTP server on the network, select Use DNS to identify SMTP Server. • To map to a specific SMTP server, select Specify SMTP Server manually. Note: If you select Use DNS to identify SMTP Server, you must ensure that DNS is configured for either IPv4 or IPv6 before you can define the SMTP server. For details, see Configuring Dynamic Address Settings on page 23. 3. Select the address type. Options include IPv4, IPv6, or Host Name. 4. Type the appropriately formatted address and port number in the Address: Port field. The default port number is 25. 5. Type the specific email address assigned to this printer by the SMTP server in the multifunction device Email Address field. Optional Information 1. To define a maximum message size for messages with attachments, type a value between 512 KB and 20480 KB of space in the Maximum Message Size field. The default size is 10240 KB. 2. To improve transmission speed, you can set messages to be fragmented between 2 and 500 times. The default value for Number of Fragments is one, or unfragmented. 3. To set a maximum job size, type a value between 512 KB and 2000000 KB of space in the Total Job Size field. 4. If you selected more than 1 fragment in Number of Fragments, you can select how the email jobs should be split for Email Job Splitting Boundary. Options are: • Page Boundary: If you select this option, the mail client will not reassemble the job on receipt. • Automatic Boundary: If you select this option, the mail client is required to reassemble the job on receipt. 5. Under Login Credentials for the multifunction device to Access the SMTP Server to send automated Emails select System to have the printer authenticate itself using the Login Name and Password set up on this page. If you select None, the printer will not provide authentication credentials to SMTP server. WorkCentre 6400 Multifunction Printer 35 System Administrator Guide

Section	Page
Contents	3
Introduction	9
Overview	10
Configuration Steps	10
More Information	11
Initial Setup	13
Physical Connection	14
Initial Setup at the Control Panel	15
The Installation Wizard	15
Quick Setup Home	15
Configuration Report	15
System Administrator Access at the Control Panel	15
Manually Setting the Printer’s Ethernet Interface Speed	16
Assigning a Network Address	16
Initial Setup in CentreWare IS	17
Accessing CentreWare IS	17
Locking or Unlocking the Printer	17
Changing the System Administrator Password	17
Accessing the Configuration Report	18
Using the Configuration Overview Page	18
Assigning a Name and Location to the Printer	18
Enabling Services	19
Network Configuration	21
TCP/IP	22
Enabling TCP/IP	22
Configuring TCP/IP Settings at the Control Panel	22
Configuring TCP/IP Settings in CentreWare IS	23
SLP	27
SNMP	28
Configuring SNMP	28
Editing SNMP v1/v2c Properties	28
Editing SNMP v3 Settings	29
SNMP Advanced Settings	29
SSDP	31
LPR/LPD	32
Enabling LPR/LPD	32
Raw TCP/IP Printing	33
Basic Settings	33
Advanced Settings	33
SMTP	35
Configuring SMTP Server Settings	35
LDAP	37
Configuring LDAP/LDAPS Server Settings	37
Configuring Contexts for LDAP	38
Defining User Mappings	38
Configuring Authorization Access by Groups	39
Configuring Filters for LDAP	41
POP3	42
HTTP	43
Enabling HTTP	43
Configuring HTTP Settings	43
Proxy Server	44
NTP	45
AppleTalk	46
Enabling AppleTalk on the printer	46
NetWare	47
Configuring NetWare Settings	47
Microsoft Networking	49
Configuring Microsoft Networking	49
Configuring WINS	49
WSD	50
Enabling WSD	50
Security	53
Setting up Access Rights	54
Overview	54
Local Authentication	55
Network Authentication	56
Authentication Using a Card Reader System	59
Controlling Access to Tools and Features	61
Controlling Access for All Users	61
Controlling Access for an Individual User or Group	61
Digital Certificates	62
Installing a Digital Certificate	62
Managing Trusted Certificate Authorities	63
Secure HTTP (SSL)	65
Enabling Secure HTTP (SSL)	65
IPsec	66
Enabling IPsec	66
Managing Actions	66
Managing Protocol Groups	69
Managing Host Groups	69
Managing Security Policies	70
802.1X	71
Enabling and Configuring 802.1X	71
Stored Data Encryption	73
Overwriting Image Data	74
Manually Deleting Image Data	74
Scheduling Routine Deletion of Image Data	74
PostScript Passwords	76
IP Filtering	77
Creating an IP Filter Rule	77
Editing or Deleting IP Filter Rules	77
Arranging the Execution Order of IP Filter Rules	78
Audit Log	79
Enabling Audit Log	79
Saving an Audit Log	79
Interpreting the Audit Log	79
Printing	81
Saving and Reprinting Jobs	82
Enabling the Reprint Saved Jobs Feature	82
Creating and Managing Saved Jobs Folders	82
Saving and Printing Jobs	83
Backing up Saved Jobs	84
Restoring Saved Jobs	84
Managing Banner Sheet Printing Options	86
Enabling Banner Sheet Printing in CentreWare IS	86
Enabling Banner Sheet Printing for LPR Print Jobs	86
Enabling Banner Sheet Printing at the Control Panel	86
Enabling Banner Sheet Printing in the Printer Driver	86
UNIX, Linux, and AS/400 Printing	88
Xerox Services for UNIX Systems (XSUS)	88
Supported Printing Models	88
Installing XSUS	88
Printing from a Linux Workstation	90
AS/400	90
Managing Copy Functions	93
Specifying Default Copy Settings	94
Changing the Reading Order	95
Creating Copy Feature Presets	96
Edge Erase Presets	96
Image Shift Presets	96
Reduce/Enlarge Presets	97
Scanning	99
Scanning to a Folder on the Printer	100
Enabling or Disabling Scan to Mailbox	100
Setting Scan Policies	100
Managing Folders and Scanned Files	101
Scanning to an Email Address	104
Editing Default Scan Settings	104
Managing the Email Address Book	104
Troubleshooting Scan to Email	104
Workflow Scanning	106
Configuring Workflow Scanning	106
Configuring File Repository Settings	106
Configuring the Default Template	111
Configuring Workflow Scanning General Settings	112
Setting Scanned Image File Naming Conventions	113
Configuring Template Pool Repository Settings	113
Updating the List of Templates at the Control Panel	114
Configuring a Validation Server	114
Troubleshooting Workflow Scanning	115
Scanning to a User’s Home Folder	116
Configuring Scan to Home	116
Configuring the Printer for the Xerox Scan Utility	117
Fax	119
Embedded Fax	120
Enabling Embedded Fax	120
Configuring Embedded Fax Settings	120
Setting Fax Defaults	121
Setting Transmission Defaults	123
Fax Mailboxes	124
Fax Reports	126
Chain Dialing	127
Fax Polling	127
Troubleshooting Embedded Fax	129
Server Fax	131
Configure a Server Fax Filing Repository	131
Configure Server Fax Default Settings	133
Troubleshooting Server Fax	134
Internet Fax	135
Configuring Default Internet Fax Settings	135
Configuring Internet Fax Receive Settings	136
Internet Fax Addresses	137
Troubleshooting Internet Fax	137
LAN Fax	138
Sending a LAN Fax	138
Adding a Fax Recipient	138
Adding a Recipient from a Personal Phonebook	138
Setting up a Cover Sheet	139
Setting LAN Fax Options	139
Editing the Phonebook	140
Accounting	141
Xerox Standard Accounting	142
Enabling Xerox Standard Accounting	142
Creating a Group Account	142
Creating a New User Account and Setting Usage Limits	143
Creating a General Account	143
Maximum Usage Limits	144
Resetting Usage Limits	144
Printing a Report	145
Network Accounting	146
Enabling and Configuring Network Accounting	146
Troubleshooting Network Accounting	147
Enabling Accounting in Print Drivers	148
Administrator Tools	149
Monitoring Alerts and Status	150
Alerts	150
Energy Saving Settings	152
Touch Screen Settings	153
Setting the Default Touch Screen View	153
System Time Out	153
Taking the Printer Offline	154
SMart eSolutions and Billing Information	156
SMart eSolutions	156
View Usage and Billing Information	157
Cloning	159
Address Books	161
Internet Fax and Email Address Book	161
Fax Address Book	162
LAN Fax Address Book	162
Font Management Utility	163
Network Logs	164
Downloading a Network Log to a USB Memory Stick	164
Downloading a Network Log from CentreWare IS	164
Customizing Printer Contact Information	165
Updating the Printer Software	166
Manual	166
Auto Upgrade	167
Customization and Expansion	169
Xerox Extensible Interface Platform (EIP)	170
Enabling Extensible Services	170
Auxiliary Interface Kit	171
Audit Log Event Identification Numbers	173
Audit Log Event Identification Numbers	174

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Network Configuration

WorkCentre 6400 Multifunction Printer

System Administrator Guide

SMTP

Simple Mail Transfer Protocol (SMTP) is used by the printer’s email feature to deliver scanned images

and Internet Fax jobs through email. After you enable SMTP, the Email button is enabled on the

printer’s control panel.

Configuring SMTP Server Settings

Note:

If your printer is locked, you must log in as a system administrator. For details, see

Accessing

CentreWare IS

on page 17.

In CentreWare IS, click

Properties

Connectivity

Protocols

SMTP (Email)

Under

Required Information

, select the method to use to locate an SMTP server.

•

To allow DNS to automatically find an SMTP server on the network, select

Use DNS to

identify SMTP Server

•

To map to a specific SMTP server, select

Specify SMTP Server manually

Note:

If you select

Use DNS to identify SMTP Server,

you must ensure that DNS is configured for

either IPv4 or IPv6 before you can define the SMTP server. For details, see

Configuring Dynamic

Address Settings

on page 23.

Select the address type. Options include

IPv4

IPv6

, or

Host Name

Type the appropriately formatted address and port number in the

Address: Port

field. The default

port number is 25.

Type the specific email address assigned to this printer by the SMTP server in the

multifunction

device Email Address

field.

Optional Information

To define a maximum message size for messages with attachments, type a value between 512 KB

and 20480 KB of space in the

Maximum Message Size

field. The default size is 10240 KB.

To improve transmission speed, you can set messages to be fragmented between 2 and 500 times.

The default value for

Number of Fragments

is one, or unfragmented.

To set a maximum job size, type a value between 512 KB and 2000000 KB of space in the

Total

Job Size

field.

If you selected more than 1 fragment in

Number of Fragments

, you can select how the email jobs

should be split for

Email Job Splitting Boundary

. Options are:

•

Page Boundary

: If you select this option, the mail client will not reassemble the job on

receipt.

•

Automatic Boundary

: If you select this option, the mail client is required to reassemble the

job on receipt.

Under

automated Emails

select

System

to have the printer authenticate itself using the Login Name

and Password set up on this page. If you select

None

, the printer will not provide authentication

credentials to SMTP server.