Xerox 6400XF WorkCentre 6400 User Guide - Page 107

Sending a Fax, Changing the Default Fax Settings - address book

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Page 107 highlights

Faxing Sending a Fax To send a fax: 1. Load your document. • Document Glass: Place the first page of the document you are faxing facedown on the document glass with the top of the page toward the left side of the printer. • Document Feeder: Remove any staples and paper clips from pages and insert them face up in the document feeder with the top of the page entering the document feeder first. • On the control panel, press the Services Home button. 2. Select the Fax icon. 3. Do one of the following: • Enter a fax number (phone number) using the key pad, or select Dialing Characters to use the touch screen, and select Add. • Enter a speed dial number and select the Speed Dial checkbox, and select Add. • Select Address Book icon on the right. Select Individual or Group from the drop-down menu. Use the up and down arrows to select a contact. Note: Contacts must be entered into the Address Book before you can use it to send a fax. See the System Administrator Guide for more information. Note: Chain Dialing can be done when viewing the list of Individual contacts in the Address Book. See the System Administrator Guide for more information on chain dialing. 4. Adjust fax options. For more information, see Selecting Fax Options on page 113. 5. Press the Start button. The printer scans the pages and transmits the document when all pages have been scanned. 6. To print a confirmation page displaying the fax transmission status, turn on the confirmation report option. For more information see Printing a Confirmation Report on page 118. Changing the Default Fax Settings To change the default fax settings: 1. Log in as a system administrator. Press the Log In/Out button (user name: admin, default password: 1111). 2. Select Tools. 3. Select Service Settings on the left side of the touch screen. 4. Select Embedded Fax Settings from the Features list. 5. Select Feature Defaults from the list. 6. Choose new default settings from the tabs and select Save Defaults. WorkCentre 6400 Multifunction Printer 107 User Guide

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Faxing
WorkCentre 6400 Multifunction Printer
User Guide
107
Sending a Fax
To send a fax:
1.
Load your document.
•
Document Glass
: Place the first page of the document you are faxing facedown on the
document glass with the top of the page toward the left side of the printer.
•
Document Feeder
: Remove any staples and paper clips from pages and insert them face up in
the document feeder with the top of the page entering the document feeder first.
•
On the control panel, press the
Services Home
button.
2.
Select the
Fax
icon.
3.
Do one of the following:
•
Enter a fax number (phone number) using the key pad, or select
Dialing Characters
to use the
touch screen, and select
Add
.
•
Enter a speed dial number and select the
Speed Dial
checkbox, and select
Add.
•
Select
Address Book
icon on the right. Select
Individual
or
Group
from the drop-down menu.
Use the up and down arrows to select a contact.
Note:
Contacts must be entered into the Address Book before you can use it to send a fax. See the
System Administrator Guide
for more information.
Note:
Chain Dialing can be done when viewing the list of Individual contacts in the Address Book.
See the
System Administrator Guide
for more information on chain dialing.
4.
Adjust fax options. For more information, see
Selecting Fax Options
on page 113.
5.
Press the
Start
button. The printer scans the pages and transmits the document when all pages
have been scanned.
6.
To print a confirmation page displaying the fax transmission status, turn on the confirmation
report option. For more information see
Printing a Confirmation Report
on page 118.
Changing the Default Fax Settings
To change the default fax settings:
1.
Log in as a system administrator. Press the
Log In/Out
button (user name: admin, default
password: 1111).
2.
Select
Tools
.
3.
Select
Service Settings
on the left side of the touch screen.
4.
Select
Embedded Fax Settings
from the
Features
list.
5.
Select
Feature Defaults
from the list.
6.
Choose new default settings from the tabs and select
Save Defaults
.