Intermec PM4i EasyADC for Microsoft Great Plains User's Manual - Page 127

Verifying Variances in Great Plains, Transactions, Inventory, Stock, Count, Entry

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Appendix A - Conducting a Physical Inventory Verifying Variances in Great Plains After the handheld user scans all the items and their quanities for the stock count, you can go into your Great Plains Stock Count Schedule (Transactions > Inventory > Stock Count Entry) and view the information. If variances exist, you can make any changes necessary and then Process the Stock count entry as a variance to your inventory, updating your on hand quantities. If you enter a stock count number that is different from the captured quantity for an item-site combination, Great Plains calculates the default variance amount as the absolute difference between the two values, as long as the resulting default variance transaction is a valid transaction. The default variance transaction might vary if it would otherwise cause an invalid transaction; that is, if posting the transaction would cause the on hand quantity to be less than the allocated quantity. When a stock count is processed, Great Plains creates default inventory variance transactions to adjust inventory for the variance amounts. This is helpful if the variance is a legitimate finding of differences between the captured and counted amounts, but if the variance exists because of transactions that haven't been posted yet or because transactions were posted after the stock count was started, then the default inventory variance transactions can cause additional discrepancies. Each time a variance amount is identified, you should check the unposted transactions and the transaction history for the item-site combination. If necessary, you can adjust the variance amount accordingly before processing the stock count. Use the Unposted Item Transactions window to view unposted inventory transactions. Use the Item Transaction Inquiry by Date window to view transaction history. You could find that another user has posted a transaction since the stock count was started, for example. To verify variance amounts 1 Choose Transactions > Inventory > Stock Count Entry. The Stock Count Entry window appears. EasyADC System User's Manual 115

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Appendix A — Conducting a Physical Inventory
EasyADC System User’s Manual
115
Verifying Variances in Great Plains
After the handheld user scans all the items and their quanities for the stock
count, you can go into your Great Plains Stock Count Schedule
(
Transactions
>
Inventory
>
Stock
Count
Entry
) and view the
information.
If variances exist, you can make any changes necessary and then Process
the Stock count entry as a variance to your inventory, updating your on
hand quantities. If you enter a stock count number that is different from
the captured quantity for an item-site combination, Great Plains calculates
the default variance amount as the absolute difference between the two
values, as long as the resulting default variance transaction is a valid
transaction. The default variance transaction might vary if it would
otherwise cause an invalid transaction; that is, if posting the transaction
would cause the on hand quantity to be less than the allocated quantity.
When a stock count is processed, Great Plains creates default inventory
variance transactions to adjust inventory for the variance amounts. This is
helpful if the variance is a legitimate finding of differences between the
captured and counted amounts, but if the variance exists because of
transactions that haven’t been posted yet or because transactions were
posted after the stock count was started, then the default inventory
variance transactions can cause additional discrepancies.
Each time a variance amount is identified, you should check the unposted
transactions and the transaction history for the item-site combination. If
necessary, you can adjust the variance amount accordingly before
processing the stock count.
Use the Unposted Item Transactions window to view unposted inventory
transactions. Use the Item Transaction Inquiry by Date window to view
transaction history. You could find that another user has posted a
transaction since the stock count was started, for example.
To verify variance amounts
1
Choose
Transactions
>
Inventory
>
Stock
Count
Entry
. The Stock
Count Entry window appears.