Adobe 62000112DM User Guide - Page 136

ADOBE ACROBAT 3D VERSION 8 129 User Guide 5 Click Insert Bates Number. Then enter the text that you want to make up the Bates numbers: • In Number Of Digits, specify how many digits make up the Bates number, entering any number between 6 and 15. The default number is 6, which produces Bates numbers such as 000001, 000002, and so forth. • In Start Number, enter the number that will be assigned to the first PDF on the list. The default number is 1. • In Prefix, type any text that you want to appear before the Bates number. • In Suffix, type any text that you want to appear after the Bates number. Note: For court cases involving very large numbers of pages, enter a higher value in Number Of Digits. Do not use the # character in the Prefix or Suffix text. 6 Click OK and then make any other changes to the settings, as you would for any other header and footer. Add more documents to a Bates numbering series Before you begin, be sure that you know the last applied Bates number in the series. 1 Follow the procedure described above to start the Bates numbering process, selecting the files that you want to add to the series. 2 After you click Insert Bates Number, type the Suffix and Prefix text that matches the rest of the series, and then type the next number in the series in Start Number. 3 When you finish changing settings in the Add Header And Footer dialog box, click OK. Search for Bates-numbered PDFs 1 Choose Edit > Search. 2 As the search word or phrase, type in all or part of the Bates numbering that you want to find. For example, if you want to find a specific document and know its Bates number, type in the complete number as the search text. If you want to find any documents in a Bates number series, type in a distinctive portion of the Bates series, such as the prefix or suffix. 3 Under Look For Files In, click Browse (if necessary) and select the folder, computer drive, or network location that you want to search, and then click Search. Remove Bates numbering You can remove Bates numbering, but this also removes all the headers and footers in the PDFs. 1 In Acrobat, choose Advanced > Document Processing > Bates Numbering > Remove. 2 In the Bates Number dialog box, click Browse, navigate to a folder, and select PDFs. Repeat as needed until all the PDFs you want are listed, and then click Next. 3 Click OK to remove the Bates numbering and all other headers and footers, or click Cancel and start over if you want to start over and choose different files. Add and edit backgrounds A background appears behind text or images on the page. The background can be as simple as a solid color or you can use an image. You can selectively apply a background to only specific pages or page ranges in a PDF. A PDF supports only one background per page, but the backgrounds can vary from page to page.