Adobe 62000112DM User Guide - Page 276

ADOBE ACROBAT 3D VERSION 8 269 User Guide 3 Click Next. 4 Select an envelope template, and click Next. 5 Select a delivery method, and click Next. 6 Select Show All Policies, and then select a security policy from the list of available policies (or create a new policy if needed). Click Next. 7 Follow the on-screen instructions to complete the security envelope. If prompted, provide your identity infor­ mation. 8 Type an email address in the message that appears and click Send, or save the security envelope to send later. See also "Secure PDFs using policies" on page 273 Security policies About security policies If you often apply the same security settings to multiple PDFs, you can save your settings as a policy that you can reuse. Security policies include the type of security encryption, the permission settings, and information about who can open the PDFs or change security settings. There are two kinds of security policies: • A user policy is developed and applied by an individual user. If you apply the same security settings to various documents, you can save time by creating a user policy and then reapplying the user policy to documents without having to specify the security settings each time. User policies for passwords and public key certificates are stored on your local computer. If you have access to Adobe LiveCycle Policy Server, you can create a user policy that's stored on a policy server and is available only to you. • An organizational policy is created by an Adobe LiveCycle Policy Server administrator and is stored on a policy server to be shared by a group of users. Adobe LiveCycle Policy Server controls access to PDFs and auditing events as defined by the security policy. You can use Adobe LiveCycle Policy Server if your company has licensed the software and made it available to you. How organizational policies are authenticated In addition to allowing the reuse of the same security settings, policies stored on Adobe LiveCycle Policy Server have the added benefit of letting you expire and revoke documents (no matter how many copies were created or distributed), and maintain accountability by auditing users who open protected documents.