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F, Errors In Structured PDF property²

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INDEX 581 encrypting creating digital IDs 254 documents 264 files, security policies 269 encryption, removing 267 engineering documents converting smooth lines to curves 346 thickening thin lines 480 envelopes, sending files in secured 268 epilogue files 108 EPS files 108 Error alert 503 Errors in PDF Content Stream property group 506 Errors in PDF Syntax property group 505 Errors In Structured PDF property group 506 errors, correcting in PDFs 508 Excel documents 3D models, manipulating 399 adding 3D PDFs to 398 default view of 3D models 399 excluding words, spell check 186 Export PDF button 142 exporting See also saving form data 205 form values 240 geometry from 3D models 415 layers 366 PDF images 146 PDF to HTML, XML 143 PDF to JPEG, JPEG2000 142 PDF to PNG 144 PDF to PostScript or EPS 142 PDF to RTF or Word files 145 PDF to text 145 PDF to TIFF 145 PDF to XPDF 142 preflight profiles 500 Version Cue projects 557 Extensible Metadata Platform (XMP) 362 extracting pages 135 Extras 6 F Fast Web View 69, 70 Favorite Places, organizing PDFs 52 FDF (Form Data Format) forms and 205 features, new 9 fields clearing form data 201 filling 204 filling in forms 201 types of 211 figure, defining content as 306 file attachments creating 335 deleting 335 dragging 335 opening 30 searching 336 file conflicts in Adobe Version Cue 548 file formats See also individual formats, exporting, and saving 3D conversion 388, 390 3D export geometry 415 file locks, removing in Version Cue 556 file protection, in Version Cue 536 file size auditing 343 optimizing 48 and page thumbnails 103 reducing 48, 136 file status, in Version Cue 536 file versions. See versions files See also PDFs attaching to documents 180 automatically inspecting 514 combining layered PDF 367 film negatives 452 filtering comments 182 Find All OCR Suspects command 69 Find Comment command 185 Find First OCR Suspect command 69 Find toolbar 373 FIPS mode 264 First Page button 26 Fit In Window command. See Fit Page command Fit Page command 38 Fit Visible command 38 Fit Width button 38 Fix Hairlines tool 480 fixups. See preflight fixups Flash movies. See media clips Flash Player 37 flattening See also Preflight about 480 form fields 344 layers 367 presets for 485 presets, creating and editing 486 previewing 482 transparency 344 floating panels 23 folders Preflight 514 searching for fonts 113 watched 98 font installation 1 Font property group 504 font substitution, in copied text 146 fonts See also Asian text Adobe PDF settings 104 changing 348 default 105 downloading Asian 54 embedding in PDFs 113 embedding with TouchUp Text tool 350 for comments 170 getting information on 361 listed in document properties 361 multiple master 113 PostScript names 115 subsetting 105, 113 substituting 113, 114 viewing preflight results 493 footers adding 125 adding during web conversion 93 deleting 127 editing 127

Section	Page
Contents	3
Chapter 1: Before you begin	8
Installation	8
Requirements	8
Install the software	8
Activate the software	8
Register	8
Read Me	8
Using Adobe Help	9
Adobe Help resources	9
Using Help in the product	10
Resources	11
Adobe Video Workshop	11
Acrobat videos	12
Extras	13
Adobe Design Center	14
Adobe Developer Center	15
Customer support	15
Downloads	15
Adobe Labs	15
User communities	16
What’s new	16
Chapter 2: Workspace	20
Quickstart	20
Customize the work area	20
Move a toolbar	20
Add tools and toolbars	20
Change the look of a tool or object	21
Change viewing mode	21
View PDFs in a package	21
View attachments	21
Reduce PDF file size	22
Locate PDFs in the Organizer	22
Work area basics	22
View the work area	22
Opening PDFs	24
Select another tool	24
Document message bar	25
Navigation areas for PDF packages	25
Start in the Getting Started window	26
Customizing the work area	26
Displaying menus	26
About toolbars	27
Display and arrange toolbars	27
About the Properties toolbar	29
Show and hide toolbar elements	29
Review properties for tools and objects	29
Show or hide the navigation pane	30
Adjust navigation panels	30
Options in a navigation panel	31
Viewing PDF pages	31
Open a PDF	31
Opening pages in a PDF	32
Page through a document	33
View, sort, and search components in a PDF package	34
Automatically scroll through a document	35
Retrace your viewing path	36
Change the PDF/A viewing mode	36
Navigate with links	36
PDFs with file attachments	37
Open or close reading mode	37
View PDFs in Full Screen mode	37
Viewing PDFs in a web browser	38
Read articles	39
Preferences for viewing PDFs	40
Playing movies and sounds	44
Play movies and sounds	44
Multimedia preferences	44
Multimedia Trust preferences	44
Adjusting PDF views	45
Adjust page magnification	45
Set the page layout and orientation	48
Use split-window view	49
View a document in multiple windows	49
Display off-screen areas of a magnified page	50
Display PDFs in Line Weights view	50
Grids, guides, and measurements	50
About grids, rulers, and measurement tools	50
View grids	50
Create ruler guides	51
Measure the height, width, or area of objects	51
View the Info panel	53
Saving PDFs	53
About saving PDFs	53
Save a copy of a PDF	53
Save comments, form field entries, and digital signatures	53
Save document changes	54
About the Autosave feature	54
Recover lost changes	54
Reduce file size by saving	55
Organizer	55
Organizer window overview	55
Adjust the Organizer window	57
Organize PDF collections	58
Organize PDFs with the Favorite Places category	59
Expand views in the Categories pane	59
Start a task from the Organizer files pane	59
Erase the history of opened PDFs	60
Maintaining the software	60
About the updating process	60
Update the software	60
Change updating preferences	60
About Speed Launcher (Windows)	60
Adobe Digital Editions	61
Non-English languages	61
Asian language PDFs	61
Cyrillic, Central European, and Eastern European language PDFs	61
Hebrew, Arabic, Thai, and Vietnamese language PDFs	61
Enable right-to-left languages	62
Chapter 3: Creating PDFs	63
Quickstart	63
Create from a file	63
Create from a paper document	63
Create from a web page	63
Create from scratch	64
Create from Word	64
Create from Outlook (Windows)	64
Automatically archive email (Windows)	65
Create from Lotus Notes (Windows)	65
Create from Internet Explorer (Windows)	65
Create using Adobe PDF printer	65
Overview of creating PDFs	66
What’s the best way to create a PDF?	66
PDF creation methods by file type	66
Balancing PDF file size and quality	68
Creating simple PDFs with Acrobat	69
Convert a file to PDF	69
Drag and drop to create PDFs	69
Convert clipboard images to PDF	70
Create a PDF from a blank page	70
Scan a paper document to PDF	71
Scanning tips	74
Recognize text in scanned documents	75
Correct OCR text in PDFs	76
Enable Fast Web View in a PDF	76
Using the Adobe PDF printer	77
Create PDFs by printing to file	77
Adobe PDF printing preferences (Windows)	78
Set Adobe PDF printer properties (Windows)	79
Configure the Adobe PDF printer (Mac OS)	80
Create and use a custom page size	80
Creating PDFs with PDFMaker	81
About Acrobat PDFMaker	81
Use PDFMaker to convert a file to PDF (Windows)	81
Use PDFMaker to convert a file to PDF (Mac OS)	83
View PDFMaker conversion settings	83
Application-specific features of PDFMaker	85
Convert email messages to PDFs (Windows)	85
Migrating old Outlook PDF archives to PDF packages (Windows)	87
Migrate old Outlook PDF archives to PDF packages (Windows)	87
Set up automatic email archiving (Windows)	87
Create PDFs from Word mail merges	88
PDFs from Microsoft Project, Publisher, and Access (Windows)	89
Convert Visio files to PDF (Windows)	89
Convert AutoCAD files to PDF (Windows)	90
Application-specific PDFMaker settings	92
Settings for a single conversion for Office 2007 applications	95
Converting web pages to PDF	95
Web pages and PDFs	95
Convert web pages to PDF in Internet Explorer (Windows)	96
Manage PDFs in Internet Explorer (Windows)	97
Convert web pages to PDF in Acrobat	98
Change Acrobat web page conversion options	100
Web Page Conversion options in Acrobat	100
Web Capture preferences in Acrobat	102
Creating PDFs with Acrobat Distiller	103
Acrobat Distiller overview	103
Manage the conversion queue	103
Distiller preferences	104
Guidelines for creating PostScript files	105
About watched folders	105
Set watched folders	106
Adobe PDF conversion settings	106
Choose an Adobe PDF preset for converting files	106
Adobe PDF presets	107
Customize Adobe PDF settings	108
Adobe PDF settings	109
PDF compatibility levels	116
Share custom PDF settings	117
Compressing and downsampling images	118
Compression methods	118
Fonts	120
Font embedding and substitution	120
Accessing and embedding fonts using Distiller	120
Preview PDFs without local fonts	121
Add more folders to Distiller font searches	121
Find PostScript font names	122
Chapter 4: Combining PDF content	123
Quickstart	123
Create a PDF from multiple files	123
Assemble PDFs in a package	123
Modify a list of files to combine	123
Add headers and footers	124
Add a watermark	124
Add a background	124
Rotate pages	125
Delete pages	125
Replace pages	125
Renumber pages	126
Combining files into PDFs	126
Combining different types of files	126
About PDF packages	126
Create merged PDFs and PDF packages	128
Add custom cover sheets to PDF packages	129
Extract component files in a PDF package	130
Edit a PDF package	130
Insert one PDF into another	131
Placing PDFs as linked files in other documents	132
Adding unifying page elements	132
Add and edit headers and footers	132
Add a Bates numbering header or footer	135
Add and edit backgrounds	136
Add and edit watermarks	138
Crop pages	140
Rearranging pages in a PDF	142
Rotate a page	142
Extract pages in a PDF	142
Move or copy a page	143
Delete or replace a page	143
Renumber pages	145
Chapter 5: Exporting PDFs	147
Quickstart	147
Export as Word	147
Export as HTML or XML	147
Export as text	147
Select and copy text	148
Select and copy an image	148
Take a snapshot of a page	148
Exporting PDFs to other file formats	149
Export PDFs	149
File format options	149
Export PDFs as text	152
Export images to another format	153
Reusing PDF content	153
Select and copy text	153
Copy tables and charts	155
Copy images	155
Take a snapshot of a page	156
Chapter 6: Review and comment	157
Quickstart	157
Start an email review	157
Start a shared review	157
Invite additional reviewers	158
Track and manage reviews	158
Start a meeting	158
Participate in an email review	158
Participate in a shared review	159
Add a sticky note	159
Mark up text with edits	159
Create drawing markups	160
Preparing for a PDF review	160
Choosing a review type	160
Enable commenting for Adobe Reader users	162
Select an email application for reviews	163
Specify a server for comments	163
Starting and managing a review	164
Start a shared review	164
Start an email-based review	165
Start a browser-based review	166
Invite additional reviewers	167
Send a message	167
Meetings	167
Start a meeting	167
Attend a meeting	168
Acrobat Connect preferences	168
Participating in a PDF review	168
Review a PDF	168
Check for newly published comments	170
Send comments in email	171
Publish comments from other reviewers	171
Rejoin a review	172
Tracking PDF reviews	172
Review Tracker overview	172
Track reviewed PDFs	173
Save the PDF with comments	173
Check server status	174
Update your profile	174
Subscribe to web broadcast services	175
Commenting	175
Commenting and markup tools overview	175
Commenting preferences	177
Change the look of your comments	178
Add a sticky note	179
Mark up text with edits	180
Highlight, cross out, or underline text	181
Stamp a document	182
Create a custom stamp	183
Add a line, arrow, or shape	184
Group and ungroup markups	184
Add comments in a text box or callout	185
Add an audio comment	186
Add comments in a file attachment	187
Paste images as comments	187
Managing comments	188
View comments	188
Reply to comments	189
Set a status or check mark	191
Print a comment summary	191
Find a comment	192
Delete comments	192
Spell-check comments	193
Importing and exporting comments	194
Import Comments	194
Export comments	195
Compare a revised PDF to an earlier version	195
Export comments to Word (Windows)	196
Import comments to a revised PDF	197
Export comments to AutoCAD (Windows)	197
Approval workflows	198
About approval workflows	198
Send a PDF for approval	199
Participate in an approval workflow	199
Chapter 7: Forms	202
Quickstart	202
Fill in a form with fields	202
Type on a form without fields	202
Return a filled-in form	202
Create a form	203
Edit a form	203
Distribute a form	203
Track and manage forms	204
Compile data received by email	204
Review form responses	204
Export form data to a spreadsheet	205
Forms basics	205
What are PDF forms?	205
Viewing a PDF form	205
Types of PDF forms	206
Printing and saving PDF forms	206
About security for PDF forms	206
Forms preferences	206
Filling in PDF forms	208
Fill in and clear a form	208
Change the Auto-Complete options	209
Adding lengthy entries in forms	210
Filling in forms with barcodes	210
Search a form	210
Spell-check form entries	210
Import form data	211
Commenting on forms	212
Submitting forms	212
Exporting and emailing forms	212
Export form data to a file	212
Email a form using your email application	212
Email a form using a web service	213
Submit a PDF form at a later time	213
Planning a PDF form	213
Options for creating PDF forms	213
Using Acrobat versus LiveCycle Designer (Windows)	214
Decisions based on form content	215
Decisions about the form’s work cycle	216
Choosing form elements	216
Barcode workflow	217
Design tips for barcodes	217
Form elements in Acrobat	218
Creating and editing forms	219
Creating new forms	219
About the Create New Forms wizard	220
Enable Reader users to save form data	220
Creating secure PDF forms	220
Make Adobe PDF forms accessible (Acrobat)	220
Adding JavaScript to forms	221
Laying out new form fields	221
Create form fields in Acrobat	221
Lay out Acrobat form fields on a grid	222
Copy an Acrobat form field	223
Select multiple form fields in Acrobat	224
Resize and arrange form fields in Acrobat	224
Create, test, and edit barcode fields	226
Set form-field tabbing order in Acrobat	228
Form fields behaviors	229
About Acrobat form field properties	229
Modify form field properties in Acrobat	229
General tab for form field properties	230
Appearance tab for form field properties	230
Options tab for form field properties	231
Actions tab for form field properties	233
Calculate tab for form field properties	234
Set the calculation order of form fields	234
Signed tab for form field properties	234
Format tab for form field properties	235
Validation tab for form field properties	237
Value tab for form field properties	237
Manage custom barcode settings	237
Redefine form field property defaults	238
Setting action buttons in Acrobat	239
About buttons	239
Add a button to an Acrobat PDF form	239
Add a submit button	240
Edit a button in Acrobat	240
Specify Acrobat button display properties	241
Scale and position buttons in Acrobat	241
Hide an Acrobat button except during rollover	242
Distributing forms	243
Distribute a form by email	243
Send secure forms	244
Publishing interactive web forms	244
About web forms	244
Add submit functionality	245
Add a Reset Form button (in Acrobat)	246
Add an Import Data button (in Acrobat)	246
CGI export values	247
Collecting and managing form data	247
About data set files	247
Add completed form data to a data set file	247
Compile form data	247
Add records to an existing data set	248
Export records from a PDF data set	248
Manage form data files	248
About Forms Tracker	249
Search for forms	250
Chapter 8: Security	251
Quickstart	251
Check security restrictions	251
Examine a PDF for hidden content	251
Redact sensitive content	251
Register a digital ID	252
Create a self-signed digital ID	252
Share your certificate	253
Add a document password	253
Prevent changes to a PDF	253
Create secure attachments	253
Opening restricted documents	254
Open secured PDFs	254
Restrict URLs and attachments in PDFs	254
Removing sensitive content	255
Preparing PDFs for distribution	255
Examine a PDF for hidden content	255
Redact sensitive content	256
Search and redact words	257
Change the look of redaction markers	258
Create and edit redaction codes	272
Encrypt a PDF and create a recipient list	273
Change or remove encryption from a PDF	274
Create secure attachments	275
Security policies	276
About security policies	276
How organizational policies are authenticated	276
Adobe LiveCycle Policy Server	277
Create a user security policy	278
Manage security policies	279
Secure PDFs using policies	280
Revoke a policy-protected PDF	280
Chapter 9: Digital signatures	281
Quickstart	281
Create a signature appearance	281
Sign a PDF	281
Certify a PDF	281
Validate signatures	282
Digital signatures	282
About digital signatures	282
Create the signature appearance	283
Customizing signature properties using seed values	284
Add a timestamp to signatures	284
About graphics tablet signatures	285
Signing PDFs	285
Before you sign a PDF	285
Sign a PDF	286
Sign in Preview Document mode	287
Before you certify a PDF	288
Certify a PDF	288
Clear or remove a digital signature	289
Validating signatures	289
Checking the validity of a signature	289
What makes a digital signature invalid?	290
Validate a signature manually	290
Set signature verification preferences	291
Signatures panel overview	291
Validate a timestamp certificate	292
View previous versions of a signed document	293
Compare versions of a signed document	293
Chapter 10: Accessibility, tags, and reflow	294
Accessibility features	294
About accessibility features	294
About accessible PDFs	295
About tags, accessibility, reading order, and reflow	296
Checking the accessibility of PDFs	297
About accessibility checkers	297
Check accessibility with Quick Check	297
Check accessibility with Full Check	298
View Full Check results	299
Reading PDFs with reflow and accessibility features	300
Setting accessibility preferences	300
Navigate and control the application with the keyboard	303
Scroll automatically	303
Save as accessible text for a braille printer	304
Reflow a PDF	304
Reading a PDF with a screen reader	305
Read a PDF with Read Out Loud	305
About operating system accessibility tools	306
Creating accessible PDFs	306
Workflow for creating accessible PDFs	306
Create a tagged PDF from a web page	308
Creating a tagged PDF from an authoring application	309
About tags in combined PDFs	309
About tools for creating accessible PDF forms	310
Workflow for creating accessible PDF forms	311
Making existing PDFs accessible	312
Add tags to an existing PDF	312
About the Add Tags Report	312

Match case Limit results 1 per page

581

INDEX

encrypting²

creating digital IDs 254²

documents 264²

files, security policies 269²

encryption, removing 267²

engineering documents²

converting smooth lines to²

curves 346²

thickening thin lines 480²

envelopes, sending files in²

secured 268²

epilogue files 108²

EPS files 108²

Error alert 503²

Errors in PDF Content Stream²

property group 506²

Errors in PDF Syntax property²

group 505²

Errors In Structured PDF property²

group 506²

errors, correcting in PDFs 508²

Excel documents²

3D models, manipulating 399²

adding 3D PDFs to 398²

default view of 3D models 399²

excluding words, spell check 186²

Export PDF button 142²

exporting²

See also

saving²

form data 205²

form values 240²

geometry from 3D models 415²

layers 366²

PDF images 146²

PDF to HTML, XML 143²

PDF to JPEG, JPEG2000 142²

PDF to PNG 144²

PDF to PostScript or EPS 142²

PDF to RTF or Word files 145²

PDF to text 145²

PDF to TIFF 145²

PDF to XPDF 142²

preflight profiles 500²

Version Cue projects 557²

Extensible Metadata Platform²

(XMP) 362²

extracting pages 135²

Extras 6²

Fast Web View 69, 70²

Favorite Places, organizing PDFs 52²

FDF (Form Data Format)²

forms and 205²

features, new 9²

fields²

clearing form data 201²

filling 204²

filling in forms 201²

types of 211²

figure, defining content as 306²

file attachments²

creating 335²

deleting 335²

dragging 335²

opening 30²

searching 336²

file conflicts in Adobe Version²

Cue 548²

file formats²

See also

individual formats,²

exporting, and saving²

3D conversion 388, 390²

3D export geometry 415²

file locks, removing in Version²

Cue 556²

file protection, in Version Cue 536²

file size²

auditing 343²

optimizing 48²

and page thumbnails 103²

reducing 48, 136²

file status, in Version Cue 536²

file versions.

See

versions²

files²

See also

PDFs²

attaching to documents 180²

automatically inspecting 514²

combining layered PDF 367²

film negatives 452²

filtering comments 182²

Find All OCR Suspects command 69²

Find Comment command 185²

Find First OCR Suspect command 69²

Find toolbar 373²

FIPS mode 264²

First Page button 26²

Fit In Window command.

See

Fit²

Page command²

Fit Page command 38²

Fit Visible command 38²

Fit Width button 38²

Fix Hairlines tool 480²

fixups.

See

preflight fixups²

Flash movies.

See

media clips²

Flash Player 37²

flattening²

See also

Preflight²

about 480²

form fields 344²

layers 367²

presets for 485²

presets, creating and editing 486²

previewing 482²

transparency 344²

floating panels 23²

folders²

Preflight 514²

searching for fonts 113²

watched 98²

font installation 1²

Font property group 504²

font substitution, in copied text 146²

fonts²

See also

Asian text²

Adobe PDF settings 104²

changing 348²

default 105²

downloading Asian 54²

embedding in PDFs 113²

embedding with TouchUp Text²

tool 350²

for comments 170²

getting information on 361²

listed in document properties 361²

multiple master 113²

PostScript names 115²

subsetting 105, 113²

substituting 113, 114²

viewing preflight results 493²

footers²

adding 125²

adding during web conversion 93²

deleting 127²

editing 127²