Adobe 62000112DM User Guide - Page 247

ADOBE ACROBAT 3D VERSION 8 240 User Guide CGI export values An export value is the information sent to a CGI application to identify a user-selected form field. You need to define an export value only if both of the following are true: • The data is collected electronically in a database over a company intranet or the web. • The data is different from the item designated by the form field, or the form field is a radio button. When defining export values, keep the following guidelines in mind: • Use the default export value (Yes) to indicate that a check box or radio button has been selected. • Enter an export value for combo boxes or list boxes only if you want the value to be different from the item listed- for example, to match the name of the form field in a database. The item selected in the combo box or list box is used as the export value unless a different export value is explicitly entered in the Properties dialog box. • Related radio buttons must have exactly the same form field name but different export values. This ensures that the radio buttons toggle and that the correct values will be collected in the database. Collecting and managing form data About data set files Data set files are PDF packages that contain individual records submitted for a specific form that you have distributed. You create the data set file during the distribution process, as one of the steps in the Distribute Form wizard. You can also create a data set file after the distribution process and then add individual records to that file. For more information, choose Help > Complete Adobe Acrobat 8 Professional Help, and search for "About PDF packages" and "Distributing forms." Add completed form data to a data set file 1 In your email application, open an email message with a completed form attached to it. 2 Double-click the returned form icon in the email. 3 In the Add Completed Form To Data Set dialog box, select one of the following: Add To An Existing Data Set Compiles the data in the data set you created when you used the Distribute Form wizard to send out the form. (If necessary, click Browse and locate that data set file.) Create A New Data Set Creates a new data set, using the name and location you specify by typing and clicking the Browse button. The data set opens after you click OK. Each returned form added to the data set appears as a component file of a PDF package. Compile form data 1 In Acrobat, choose Forms > Compile Returned Forms. 2 In the Compile Data dialog box, do one of the following to select a PDF data set file: • Click Browse, and then locate and select the data set file.