Adobe 62000112DM User Guide - Page 87

ADOBE ACROBAT 3D VERSION 8 80 User Guide Migrating old Outlook PDF archives to PDF packages (Windows) There are two good reasons for migrating old PDF email archives to PDF packages: to facilitate sorting and other functions, and to make it possible to add new email messages to those archives. In PDF packages, each email message is converted as a component PDF. You can then sort the messages by message folder, sender, subject line, date, size, or attachments. Also, you can create custom categories and sort by those. You can open email archives you created with earlier version of Acrobat in Acrobat 8.0, but you cannot add email messages to that archive in the same way. If you try, messages will appear that will guide you through the process of creating a new archive from the old one and appending the selected messages to the new PDF package archive. Migrate old Outlook PDF archives to PDF packages (Windows) 1 Open Outlook. 2 Choose Adobe PDF > Migrate Old PDF Archives To PDF Packages. 3 If a message appears, click Yes to continue the migration process. 4 Locate and select the old PDF archive, and click Open. 5 Select a location and name for the migrated PDF package, and click Save. (The default naming adds _Packaged to the existing filename, such as renaming an archive called Inbox.pdf as Inbox_Packaged.pdf.) When the conversion process is complete and the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat. Set up automatic email archiving (Windows) In Microsoft Outlook, you can set up PDFMaker to automatically archive your email messages. 1 In Outlook, choose Adobe PDF > Setup Automatic Archival. 2 On the Automatic Archival tab of the Acrobat PDFMaker dialog box, select Enable Automatic Archival, and then select options for Frequency and the time of day at which automatic archiving occurs. 3 Select other options, according to your needs: Maintain Log Of Archival Creates a record of each archiving session. Choose File Specifies the name and location of the archiving log. Embed Index For Faster Search Creates an index that you can search to find specific words or characters instead of having to search each individual document. 4 Click Add, and select the email folders and subfolders that you want PDFMaker to archive. Then select or deselect the Convert This Folder And All Sub Folders option, as preferred, and click OK. 5 In the Save PDF Archive File As dialog box, select a name and location for the archived email PDF. Then click Open. 6 Review the settings and the archive folder names listed in the Acrobat PDFMaker dialog box, and do any of the following: • To add other email folders to the list, click Add and select the folder. • To remove folders from the list, select the ones you want to remove and click Delete. • To make changes to an archive file, select any folder name on the list, click Change Archive File, and specify the name and location. • To start archiving email immediately, click Run Archival Now.