Adobe 62000112DM User Guide - Page 390

ADOBE ACROBAT 3D VERSION 8 383 User Guide Note: The Custom Properties, Stop Words, and Tags settings apply to the current index only. To apply these settings globally to any index you create, you can change the default settings for custom fields, stop words, and tags in the Catalog panel of the Preferences dialog box. Catalog Readme files It is often a good idea to create a separate Readme file and put it in the folder with the index. This Readme file can give people details about your index, such as: • The kind of documents indexed. • The search options supported. • The person to contact or a phone number to call with questions. • A list of numbers or words that are excluded from the index. • A list of the folders containing documents included in a LAN-based index, or a list of the documents included in a disk-based index. You might also include a brief description of the contents of each folder or document. • A list of the values for each document if you assign Document Info field values. If a catalog has an especially large number of documents, consider including a table that shows the values assigned to each document. The table can be part of your Readme file or a separate document. While you are developing the index, you can use the table to maintain consistency. Revise an index You can update, rebuild, or purge an existing index. 1 Select Advanced > Document Processing > Full Text Index With Catalog, and then click Open Index. 2 Locate and select the index definition file (PDX) for the index, and click Open. 3 If the index was created with Acrobat 5.0 or earlier, select Create Copy to create a new index (without overwriting the earlier version), or select Overwrite Old Index to overwrite the earlier index. 4 In the Index Definition dialog box, make any changes you want, and then click the function you want Acrobat to perform: Build Creates a new IDX file with the existing information, and updates it by adding new entries and marking changed or outdated entries as invalid. If you make a large number of changes, or use this option repeatedly instead of creating a new index, search times may increase. Rebuild Creates a new index, overwriting the existing index folder and its contents (the IDX files). Purge Deletes the index contents (the IDX files) without deleting the index file itself (PDX). Catalog preferences You can set preferences for indexing that apply globally to all subsequent indexes you build. You can override some of these preferences for an individual index by selecting new options during the index-building process. You open catalog preferences by choosing Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS) and selecting Catalog under Categories. Many of the options are identical to those described for the index-building process.