Adobe 62000112DM User Guide - Page 171

ADOBE ACROBAT 3D VERSION 8 164 User Guide 2 Move the sliders to change the following settings: Check For New Comments The top slider specifies (in minutes) how often comments are synchronized when a shared PDF is open. The bottom slider specifies (in hours, weeks, days, or months) how often comments are synchronized when a shared PDF is closed. Show Review Tracker Alerts Specifies how often alert messages appear. Disable notifications ❖ Do one of the following: • Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), click Reviewing on the left, move the slider for Show Review Tracker Alerts to the far left until the value Never appears, and then click OK. • In Windows, right-click the notification icon in the notification area. If a check mark appears next to Show Review Notifications, select that option so a check mark no longer appears. Send comments in email If you review a PDF offline or outside of a firewall, or if you lose your connection to the comment server, you may need to send your comments in an email message. ❖ Do one of the following: • Click the Email button in the toolbar. Type the initiator's email address in the To text box, type the message, and click Send. • Choose File > Attach To Email, type the initiator's email address, and click Send. • Click the Send Comments button in the Comments & Markups toolbar, type the address for the initiator in the To text box, and click Send. Note: If the PDF exceeds the 5 MB file-size limit, you're prompted to send your comments in a smaller Forms Data Format (FDF) file, which the initiator can import. To adjust the limit, choose Edit > Preferences (Windows) or Acrobat > Prefer­ ences (Mac OS), select Reviewing, and enter the new value for Send Comments As FDF For Files Greater Than [#] MB. Publish comments from other reviewers When you participate in a review, you may receive comments from other reviewers. If a reviewer can't access the comment server, they may send you their comments. If you solicited feedback from individuals who weren't initially invited to the review, they may return a copy of the review PDF to you with their comments. By taking ownership of the comments, you can share them with everyone in the review. Note: If you publish comments from a reviewer who later gains access to the comments server, those comments may appear in the PDF in duplicate. 1 Open the PDF that contains comments. 2 Do one of the following: • Click OK when asked if you want to publish comments for this reviewer. The published comments appear in the PDF. Your name appears in the title bar and the author's name appears in the body of the comments, preceded by the text "On behalf of." • Click Yes when asked if you want to merge comments, or click Merge Comments in the document message bar and then click Send Comments. Add email addresses for other reviewers, as needed, and then click Send.