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Ricoh Aficio SP 4310N Software Guide - Page 145

Address Book Backup and Restore, Backing Up Address Book Data, Restoring Address Book Data

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Address Book Backup and Restore Address Book Backup and Restore Using Web Image Monitor, you can save or restore the printer's address book data. Backing Up Address Book Data Follow the procedure below to save a copy of the printer's address book data. 1. Log in to Web Image Monitor as an administrator. For details about logging in, see p.139 "Access in the Administrator Mode". 2. Click [Address Book]. 3. Click [Maintenance]. 4. Enter the encryption key and click [Backup]. Enter the encryption key that was set when the address book was encrypted. For details, contact your 5 administrator. Restoring Address Book Data Follow the procedure below to restore previously saved address book data to the printer. 1. Log in to Web Image Monitor as an administrator. For details about logging in, see p.139 "Access in the Administrator Mode". 2. Click [Address Book]. 3. Click [Maintenance]. 4. Click [Restore]. 5. Select the file to be restored by following the on-screen instructions. 6. Click [OK]. 7. Confirm the message, and then click [OK]. 8. Click [Back]. 9. Click [Logout]. • The restore will overwrite any address data currently on the printer. The restore will also reset all user counters. • For details about restoring the address book data, see Web Image Monitor Help. 143

Section	Page
Operating Instructions <Software Guide>	1
TABLE OF CONTENTS	3
How to Read This Manual	10
Symbols	10
About IP Address	10
Model-Specific Information	11
Manuals for This Printer	12
List of Options	14
1. Preparing for Printing	15
Before Using the Printer	15
Drivers and Utilities	15
Using User Authentication	15
Accessing the Extended Features	15
Software Included on the CD-ROM	17
Viewing the Contents of the CD-ROM	17
Printer Drivers for This Printer	17
Downloading Utility Software	19
SmartDeviceMonitor for Admin	19
DeskTopBinder	19
SmartDeviceMonitor for Client	20
If User Authentication is Specified	21
User Code Authentication (Using the Printer Driver)	21
Log in (Using the Control Panel)	21
Log out (Using the Control Panel)	22
Log in (Using the Printer Driver)	22
Log in (Using Web Image Monitor)	23
Log out (Using Web Image Monitor)	23
2. Printing Documents	25
Displaying the Printer Driver Settings Screen	25
Making Printer Default Settings - The Printer Properties	25
Making Printer Default Settings - Printing Preferences	25
Making Printer Settings from an Application	26
Making Printer Settings - One Click Presets	26
Frequently Used Print Methods	28
Standard Printing	28
Performing Duplex or Booklet Printing	29
Paper sizes and types supported by duplex printing function	31
Types of duplex printing	31
Types of booklet printing	32
Combining Multiple Pages into Single Page	33
Types of combine printing	34
Advanced Printing	38
Menu Names and Brief Overview of Each Function	38
Specifying Printer Driver or Print Command Priority	39
Printing on Cover Sheet	41
Inserting Slip Sheets	42
Printing with Watermarks	44
Types of watermarks	44
Collate Function	46
Spool Printing	47
Setting Spool Printing	47
Viewing or Deleting Spooled Jobs Using Web Image Monitor	48
Printing a PDF File Directly	49
Using DeskTopBinder	49
Expanding DeskTopBinder features	49
Function palette	50
PDF Direct Printing Using Function Palette	50
PDF Direct Print Properties	51
Using Commands to Print	52
Sending a PDF file	52
Entering the PDF password	52
Specifying the Classification Code for a Print Job	54
Using the Virtual Printer	56
Adding a Virtual Printer	56
Changing a Virtual Printer Configuration	57
Confirming a Virtual Printer Configuration	57
Deleting a Virtual Printer	58
Printing Using a Virtual Printer	58
If Errors Occur with the Specified Paper Size and Type	60
Changing the Paper Tray Settings	60
Printing from a Selected Tray	60
Canceling a Print Job	61
Proceeding with Printing Using the Bypass Tray	62
3. Printing Stored Documents	63
Using the Print Job Function	63
Print Job Screen	63
Printing from the Print Job Screen	66
Sample Print	66
Sending a Sample Print file	67
Printing a Sample Print file using the control panel	67
Deleting Sample Print files	68
Locked Print	69
Sending a Locked Print file	70
Printing a Locked Print file using the control panel	70
Deleting Locked Print files	71
Hold Print	72
Sending a Hold Print file	73
Printing a Hold Print file using the control panel	74
Deleting Hold Print files	75
Stored Print	75
Sending a Stored Print file	76
Printing a Stored Print file using the control panel	77
Deleting Stored Print files	78
Printing from the User ID Screen	79
Printing the Selected Print Job	79
Printing All Print Jobs	80
Canceling a Print Job	81
If Printing Has Not Yet Started	81
Windows	81
Mac OS X	81
If Printing Has Already Started	81
4. Making Printer Settings Using the Control Panel	83
Menu Chart	83
Applying the Machine Settings to Other Printers	88
About the Machine Settings Export Function	88
Exporting the Machine Settings to a SD Card	88
Importing the Machine Settings Stored on the SD Card into Other Printers	89
Memory Erase Status Menu	90
Viewing the Status of Remaining Data in Memory	90
Paper Input Menu	91
Paper Input Menu Parameters	91
Changing the Paper Input Menu	92
Automatic tray selection	92
Tray priority	93
Maintenance Menu	94
Maintenance Menu Parameters	94
Quality Maintenance	94
General Settings	95
Timer Settings	97
HDD Management	98
Machine Settings Export	99
Changing the Maintenance Menu	99
Automatic deletion of temporary jobs in the hard disk	99
List/Test Print Menu	100
List/Test Print Menu Parameters	100
Test Printing	101
Printing a Configuration Page	101
Interpreting the Configuration Page	101
System Menu	104
System Menu Parameters	104
Changing the System Menu	108
Print Settings Menu	110
Print Settings Menu Parameters	110
Changing the Print Settings Menu	120
Security Options Menu	122
Security Options Menu Parameters	122
Changing the Security Options Menu	125
Host Interface Menu	127
Host Interface Menu Parameters	127
Changing the Host Interface Menu	133
Language Menu	134
Language Menu Parameters	134
Changing the Language Menu	134
Options Menu	135
Options Menu Parameters	135
Checking the Error Log	135
5. Monitoring and Configuring the Printer	137
Using Web Image Monitor	137
Introduction to Web Image Monitor	137
Displaying Top Page	138
When User Authentication is Set	139
About Menu and Mode	140
Access in the Administrator Mode	141
Displaying Web Image Monitor Help	141
Downloading Help	142
Linking the URL of the downloaded Help	142
Registering Classification Codes	143
Configuring Classification Codes	144
Address Book Backup and Restore	145
Backing Up Address Book Data	145
Restoring Address Book Data	145
Using SmartDeviceMonitor for Admin	146
When Using IPP with SmartDeviceMonitor for Client	147
Printer Status Notification by E-Mail	148
Setting the Account for E-mail Notification	149
Mail Authentication	150
Auto E-mail Notification	151
On-demand E-mail Notification	152
Format of On-demand E-mail Messages	153
6. Using a Printer Server	155
Preparing Printer Server	155
Using NetWare	156
Setting Up as a Print Server (NetWare 3.x)	156
Setting Up as a Print Server (NetWare 4.x, 5 / 5.1, 6 / 6.5)	157
Using Pure IP in the NetWare 5 / 5.1 or 6 / 6.5 Environment	158
Setting Up as a Remote Printer (NetWare 3.x)	160
Setting Up as a Remote Printer (NetWare 4.x, 5 / 5.1, 6 / 6.5)	161
7. Mac OS X Configuration	165
Using PostScript 3	165
Job Type	165
Using Sample Print	166
Using Locked Print	168
Using Hold Print	169
Using Stored Print	170
Paper Type	171
Fit to Paper	171
Print Mode	171
Image Smoothing	172
Gradation	172
Dithering	173
Rotate by 180 degrees	173
Orientation Override	173
Watermark	174
Watermark Text	174
Watermark Font	174
Watermark Size	174
Watermark Angle	174
Watermark Style	175
8. Appendix	177
When Using Windows Terminal Service/Citrix Presentation Server/Citrix XenApp	177
Operating Environment	177
Supported Printer Drivers	177
Limitations	177
Using DHCP	179
Using AutoNet	179
Configuring the WINS Server	180
Using Web Image Monitor	180
Using telnet	180
Using the Dynamic DNS Function	181
Updating	181
DNS Servers Targeted for Operation	182
DHCP Servers Targeted for Operation	182
Setting the Dynamic DNS Function	182
Precautions	184
Connecting a Dial-Up Router to a Network	184
When using NetWare (file server)	184
When the Wireless LAN Interface Unit is Installed	184
Copyright Information about Installed Applications	186
expat	186
NetBSD	186
FreeBSD 4.6.2/netipx	195
Sablotron(Version 0.82)	196
JPEG LIBRARY	196
SASL	196
RSA BSAFE	197
Open SSL	197
Open SSH	199
Open LDAP	203
Heimdal	204
IPS print language emulations	205
SPX/IPX	205
WPA Supplicant	205
nana	205
ILU	206
racoon	206
TrouSerS	207
Samba	210
Trademarks	217